Official UK procurement notice
Linstone Housing Landscape Maintenance Contract 2026-2029
Authority: Linstone Housing
What is being bought
Published requirement descriptionThe Contract will principally comprise litter picking, grass cutting, shrub bed & hedging, ad-hoc moss clearance of hard standing areas maintenance and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Renfrewshire to the areas detailed within the Landscape Architects MAP’s. The Contract may also include tree maintenance services, tree and stump removal works, and repairs to existing damaged grass areas.
The Contract, as tendered, only includes properties and landscaped areas throughout Linwood, Johnstone and Paisley. However, Linstone Housing also provide services to their customers in Bridge of Weir, Renfrew, Elderslie and Kilbarchan, and additional properties or landscaped areas throughout Renfrewshire may be introduced by Linstone Housing during the Contract.
Shrubs bed maintenance will mainly be undertaken by the Estates Management Team of Linstone Housing rather than the Contractor. However, the Contractor will be required to undertake shrub bed maintenance to the following estates/MAP’s, the areas of which have been incorporated within the tender pricing document;
1. M02 Rev B Dykebar – areas S11 and S12 to be maintained by the Contractor. Bidders are advised that areas S11 and S12 are actually hedging and have been incorrectly recorded as shrub bed areas on MAP M02
Read the full description (1,110 more characters)
2. M10 Rev B Sandyflats – areas S1 and S2 to be maintained by the Contractor;
3. M19 Rev B Town Centre – all shrub beds to be maintained by the Contractor; and
4. M20 Rev B Abernethy Drive – all shrub beds to be maintained by the Contractor.
Bidders are also advised that Linstone Housing do not anticipate the Contractor having to undertake any works during the contract at the following estates/MAPS’s;
a. M01 Bridge of Weir;
b. M04 Glen Street Paisley;
c. M06 Johnstone Castle;
d. M07 Rev A Kilbarchan;
e. M08 Renfrew Rd or Kirklandneuk;
f. M09 Corseford;
g. M21 Brown Street; and
h. M22 Ellerslie Street.
Bidders are further advised that the grass area G1 detailed on MAP M10 Rev B Sandyflats is rough grass and will receive only one rough grass cut per annum.
The Estates Management Team of Linstone Housing will also generally undertake moss clearance of hard standing areas with the exception of the hard standing areas detailed on M02 Rev B Dykebar. The Contractor will be required to undertake moss clearance three times annually (April, June and October) to the hard standing areas detailed on M02 Rev B Dykebar.
- Recurrence: 2029 at the earliest if the optional 24 month extensions are not applied
CPV: Grounds maintenance services · Landscape gardening services · Planting and maintenance services of green areas · Tree pruning · Tree pruning and hedge trimming · Tree-clearing services · Tree-cutting services · Tree-maintenance services
The lotProcurement structure
single lot · value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015RenewalPublished value£1,015,000
- Extensions
- May take up option of 2no twenty-four month extensions up to a maximum of four further years (2030-2033) at an estimated value 145000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 145000 GBP
- Variant bids
- not allowed
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality — 60
- price — 40
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 290000 GBP for the last two years or have an average yearly turnover of a minimum of 290000 GBP for the last two years. Where turnover information is not available for the time period more…
requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP - Technical & professional ability
Question 4C.1.2 - Bidders will be required to provide three examples of landscape maintenance services that are similar to the requirements of Linstone Housing and demonstrate that they have the relevant experience to deliver the services/supplies as more…
described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years. Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver …
- Staff
- Names and qualifications of delivery staff must be submitted
Competition analysis · published record, not a forecast of who will bid
Logging services (CPV 7721) in Scotland — and who usually turns up
Linstone Housing has too little published record in this market to describe on its own; the Scotland market stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Logging services (CPV 7721) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Linstone Housing has published no bid reports, no comparable estimate → award pairs and no award dates that this analysis can use — in Logging services (CPV 7721) (36 months) or across all categories (24 months).
Scotland · Logging services (CPV 7721)
contract notices delivered in Scotland in 36 months: 12 in CPV 7721 (11 competed) · 154 in division 77 (112 competed, 22 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7721), last 36 months: 11 lots. All 11 lots are from older notices, which count bids received.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 7721), last 36 months: 11 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7721), last 36 months: 5 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 77), last 36 months: 1 notices. Small sample.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 7721), last 36 months: 11 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 7721), last 36 months: 9 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the Scotland market’s usual movement over 5 lots (CPV 7721), applied to the £1,015,000 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2029 at the earliest if the optional 24 month extensions are not applied
- First published
- 29 Sept 2026, 14:29 BST
- Last source update
- 29 Sept 2026, 14:29 BST
- Award evaluation window
- 29 Oct 2026, 12:00 GMT — …
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077c9d
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
- Tender Document F 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Linstone Housing. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor.
Publisher note: SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Linstone Housing will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=844250. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Please refer Tender Document D 'Community Benefits' (SC Ref:844250) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=844250
How to participate & submission route
Submit via Public Contracts ScotlandTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Expression of interest (EOI)
- —
- Tender submission deadline
- 29 Oct 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 29 Oct 2026, 12:00 GMT
Timeline
4 published dates · Europe/London- Notice publishedearlier today29 Sept 2026, 14:29 BST
- Submission deadlinein 30 days29 Oct 2026, 12:00 GMT
- Bids openedin 30 days29 Oct 2026, 12:00 GMT
- Bids must remain valid untilin 120 days27 Jan 2027, 23:59 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction ConsultantsProcess contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice; the tender pack is on the portal.