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Official procurement procedure

Link Centre Ice Rink and Radiant Low Emissivity Ceiling

Ice rink construction work
Leisure equipment
Machinery or apparatus for leisure equipment
South West (UKK14)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Swindon Borough Council: "Link Centre Ice Rink and Radiant Low Emissivity Ceiling". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySwindon Borough CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Swindon Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Swindon Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
7.3Bids / Report
33.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 3 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthoritySwindon Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Oct 2023, 14:20 BST
Last source update19 Oct 2023, 14:20 BST
Recurring procurementNot published
ClassificationIce rink construction work, Leisure equipment, Machinery or apparatus for leisure equipment
Delivery area
South West (UKK14)
OCIDocds-h6vhtk-040d66
What is being bought
Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL). On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Link Leisure Centre and also that access to the building, specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider. As a result, the Authority and GLL, could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen for 17th December 2023. After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy efficient IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks.The total value of the contract is £373,700. The use of the negotiated procedure without prior publication under Regulation 32 of the Public Contracts Regulation 2015 has been relied on.
What changed
From the official release history
  1. Status changed to complete
    19 Oct 2023, 14:20 BST
  2. Official notice release published
    19 Oct 2023, 14:20 BST
  3. Buyer information updated
    19 Oct 2023, 14:20 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL). On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Centre and also that access to the Link Leisure Centre building, specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider. As a result, the Authority and GLL, could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen for 17th December 2023. It is expected that any delay in making a contract award decision would significantly impact on the ongoing viability of this local leisure provision and therefore result in a substantial impact to the local economy and wider community health and well-being. After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy efficient IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks.The total value of the contract is £373,700. The use of the negotiated procedure without prior publication under Regulation 32 of the Public Contracts Regulation 2015 has been relied on due to reasons of extreme urgency brought about by events unforeseeable by the Authority, competition being absent for technical reasons and the proprietary nature of the solution.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Oct 2023, 14:20 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 17 Oct 2023, 00:00 BST · £373,700
Commercial outcome and competition
Awards
Ice Tech UK
Not published · Not published · active
Contracts
Contract
£373,700 · signed 17 Oct 2023, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

Swindon Borough Council

Contracting authority GB-FTS-24416
View buyer profile

  • Swindon Borough Council
    buyer

    Civic Offices, Euclid Street, Swindon, UKK14, SN1 2JH
    rrichards@swindon.gov.uk
    +44 07740037316

  • High Court - Royal Courts of Justice
    reviewBody

    Holborn, London, WC2A 2LL

  • Ice Tech UK
    supplier

    The Ice House, Willow Lane, Southwell, UKF15, NG25 0FZ
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleUse of the Negotiated Procedure without a call for competition The works, supplies or services can be provided only by a particular economic operator for the following reasons: * absence of competition for technical reasons * the protection of exclusive rights, including intellectual property rights * Extreme urgency brought about by events unforeseeable for the contracting authority Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL). On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Centre and also that access to the Link Leisure Centre building, specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider. As a result, the Authority and GLL could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen for 17th December 2023. It is expected that any delay in making a contract award decision would significantly impact on the ongoing viability of this local leisure provision and therefore result in a substantial impact to the local economy and wider community health and well-being. After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy efficient and trademarked IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks. The proposed technical solution is understood to be the only system that provides the level of energy savings required by the Authority and has been assessed as being available to the Authority by a single manufacturer and installer. The total value of the contract is £373,700. For the reasons set out above, the Authority have relied on Regulations; 32(2)(b)(ii), 32(2)(b)(iii), 32 (2) (c) of the Public Contracts Regulations 2015.