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Published 26 Feb 2024, 11:38 GMT

Official UK procurement notice

Linen and Laundry Service for Outdoor Residential Centres

Official notice

Authority: The City of Edinburgh Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitableMax 2 lots to bid
Sectors: Leather and textile fabrics, plastic and rubber materials (19)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Community & Cultural Services (98) Delivery: Scotland (UKM6)
Framework ceiling (notional)£240,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 28 Mar 2024awarded 2 Oct 2024
Lots 2max 2 to bid

What is being bought2 lots · detail below

Published requirement description

The City of Edinburgh Council intends to establish a Framework Agreement for the provision of a Linen and Laundry service. This will involve the collection of used linen and delivery of laundered linen on a weekly basis to Benmore and Lagganlia Outdoor Residential Centres which are situated in the Highlands & Islands area of Scotland.

  • Recurrence: January 2026 if no extension option is utilised, otherwise January 2027 if an extension period is undertaken.

CPV: Bed linen · Laundry-collection services · Laundry-management services · Linen

How this framework works

From the published notice
Places
up to 2 suppliers · 2 bids on the busiest of 2 lots (1.0 per place) · 1 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · a supplier may bid for at most 2 of them · same evaluation weights on every lot
Lot #1Benmore Outdoor CentreAwardedRenewal

The City of Edinburgh Council intends to establish a Contract for a Linen collection and delivery service for Benmore and Lagganlia Outdoor Residential Centres. The successful Supplier will be required to collect used bed linen and deliver laundered bed linen on a weekly basis. Benmore Outdoor Residential Centre requires a weekly supply of pillowcases, duvet covers and bed sheets for single beds.

Delivery: Scotland · Benmore Outdoor Residential Centre is situated in Dunoon.
Extensions: This Framework Agreement will be let for a period of two years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.Variant bids: not allowed
19231000 Linen39512000 Bed linen98311000 Laundry-collection services98311100 Laundry-management services
Lot #2Lagganlia Outdoor CentreAwardedRenewal

The City of Edinburgh Council intends to establish a Contract for a Linen collection and delivery service for Benmore and Lagganlia Outdoor Residential Centres. The successful Supplier will be required to collect used bed linen and deliver laundered bed linen on a weekly basis. Lagganlia Outdoor Residential Centre requires a weekly supply of pillowcases, duvet covers and bed sheets for single beds and a small number of king sized beds.

Delivery: Scotland · Lagganlia Outdoor Residential Centre is situated in Kincraig, in the Highlands & Islands area of Scotland.
Extensions: This Framework Agreement will be let for a period of two years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.Variant bids: not allowed
19231000 Linen39512000 Bed linen98311000 Laundry-collection services98311100 Laundry-management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation3
  • Suitability

    Please see the tender documentation.

    All tenderers must be suitably qualified to deliver the required service.

  • Economic & financial standing

    This section refers to Section B of Part IV of the SPD (Scotland)

    Minimum: Part IV: Selection criteria - B: Economic and financial standing – Question 4B - Tenderers are required to have a minimum “general” annual turnover of GBP 60,000 for the last two financial years. Where a Tenderer is applying for both Lot 1 and Lot 2, the turnover requirement is t…
  • Technical & professional ability

    Selection criteria as stated in the procurement tender documents.

    Minimum: Part IV: Selection Criteria - C: Technical and Professional Ability - Question 4C.4 - It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all s…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Linen and Laundry Service for Outdoor Residential Centres” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · January 2026 if no extension option is utilised, otherwise January 2027 if an extension period is undertaken.

First published
26 Feb 2024, 11:38 GMT
Last source update
31 Oct 2024, 08:37 GMT
Award evaluation window
28 Mar 2024 – …
FTS notice number
2024/S 000-035253
Classification (CPV)
Bed linenLaundry-collection servicesLaundry-management servicesLinen
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-043cc4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: (SC Ref:779490)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
28 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
150 days from the deadline
Bids opened
28 Mar 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

28 Mar 2024 → 31 Oct 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 Mar 2024, 12:00 GMT
  2. Bids opened
    28 Mar 2024, 12:00 GMT
  3. Notice published
    31 Oct 2024, 08:37 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    31 Oct 2024, 08:37 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 2 lots
Contracts signed 2latest 2 Oct 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Benmore Outdoor Centre

    Signed
    2 Oct 2024
    Value
    £89,746
    Status
    active

  • Lagganlia Outdoor Centre

    Signed
    2 Oct 2024
    Value
    £144,350
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Benmore Outdoor Centre2bids · 2 electronic · 2 from abroad2——
2 · Lagganlia Outdoor Centre2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact email Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

1 commercial party on the notice
  • Laundry Scotland LtdFramework contractor 53 Love Street, Paisley, UK, PA32DZContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.