Official UK procurement notice
Lift Maintenance, Installation, and Refurbishment Services
Authority: APUC Ltd (Public body)·Consortium: 2 public authorities
What is being bought6 lots · detail below
Published requirement descriptionThe supply and servicing, maintenance, and installation services for a range of lifts to the higher education (HE) institutions and further education (FE) institutions of Scotland were provided.
- Recurrence: 48 Months
CPV: Lift installation work · Lift-maintenance services · Lifting and handling equipment and parts
How this framework works
From the published notice- Places
- up to 36 suppliers · 11 bids on the busiest of 6 lots (0.3 per place) · 8 appointed
Lots and requirements (6)Procurement structure
6 lots · all with a published value · evaluation weights differ by lotLot #1Installation and Refurbishment Services - Scotland WideAwardedRenewalPublished value£3,760,000
The purpose of this lot was to provide Lift Installation and Refurbishment services on a national basis to all HE/FE Institutions and associated bodies. This included 1st year maintenance as part of the services.
Lot #2Maintenance: East of Scotland (Edinburgh, Lothian, and Borders)AwardedRenewalPublished value£2,800,000
The purpose of this lot was to provide Lift Maintenance and minor refurbishment services on a geographical basis to all Institutions and associate members of APUC Ltd and other named bodies within Edinburgh, Lothians & Borders, including East Lothian Council.
Lot #3Maintenance: GrampiansAwardedRenewalPublished value£880,000
The purpose of this lot was to provide Lift Maintenance and minor refurbishment services on a geographical basis to all Institutions and associate members of APUC Ltd and other named bodies within the Grampians region, including Aberdeen City and Aberdeenshire Councils.
Lot #4Maintenance: Fife, Perth, Tayside, Stirlingshire & CentralAwardedRenewalPublished value£2,840,000
The purpose of this lot was to provide Lift Maintenance and minor refurbishment services on a geographical basis to all Institutions and associate members of APUC Ltd and other named bodies within Fife, Perthshire, Dundee, Tayside, Stirlingshire, and Central.
Lot #5Maintenance: West of Scotland (Greater Glasgow, Argyll, etc.)AwardedRenewalPublished value£4,132,000
The purpose of this lot was to provide Lift Maintenance and refurbishment services on a geographical basis to all Institutions and associate members of APUC Ltd and other named bodies within West of Scotland (Greater Glasgow, Argyll, Renfrewshire, and Ayrshire).
Lot #6Maintenance: North of Scotland; Highlands and IslandsAwardedRenewalPublished value£200,000
The purpose of this lot was to provide Lift Maintenance and minor refurbishment services on a geographical basis to all Institutions and associate members of APUC Ltd and other named bodies within North of Scotland; Highlands and Islands, including Highland Council.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
With reference to question 4A.2 of the SPD in the qualification questionnaire, bidders must confirm that they hold membership of the
following organisations:
LEIA; Lift and Escalator Industry Association or confirm equivalent quality assurance standards.
- Economic & financial standing
Minimum level(s) of standards required:
Please refer to question 4B.5 of the SPD and Economic and Financial standing section of the Contract Notice.
Tenderers must confirm they can provide the following supporting evidence prior to award:
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP
Product Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 5 000 000 GBP
Professional Indemnity Insurance = 1 500 000 GBP
To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts, or
equivalent if awarded the Framework Agreement.
Alternatively, if the Contractor is unable to provide the required accounting information, e.g. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term of the Framework Agreement.
Please refer to 4B.6 of the SPD.
- Technical & professional ability
Tenderers must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This includes confirmation that they have the systems in place to pay subcontractors through the supply chain promptly (i.e. no later than 30 days after the invoice (or similar claim) relating to the payment is presented) and effectively, and provide
evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment
performance.
- Price carries 40–50 points depending on the lot; most lots put it at 40 points.
- “Lift Maintenance, Installation, and Refurbishment Services” is a framework: the contest is a place on its panel, up to 36 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 Months
- First published
- 17 Apr 2023, 17:12 BST
- Last source update
- 4 Oct 2023, 12:01 BST
- Award evaluation window
- 19 May 2023 – …
- Authority reference
EFM1052 AP- FTS notice number
2023/S 000-029239- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03bf50Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: ucsp.ac.uk ↗ using the template provided (template shall be provided during the lead-in period).
The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Publisher note: Form of Tender Tenderers were required to sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response was a complete, true, and accurate submission. Sustain Supply Chain Code of Conduct In partnership with Institutions, the Authority developed a Sustain Supply Chain Code of Conduct - Appendix D, which set out its expected standards for its supply chain in social, ethical, and environmental compliance. Tenderers were required to complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. Freedom of Information Tenderers were asked to confirm that they would be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only have been submitted if applicable at the point of award. It was for information only and was not scored. SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 Tenderers were required to complete "Appendix E - SCM RP: Section 1" in the Technical Questionnaire in PCS-Tender. It was for information only, was not scored, but was a requirement of this tender and was included in the contractual terms. Living Wage Status Tenderers were asked to provide details on their position on the Real Living Wage. This information should have been submitted in the Technical envelope. It was for information only and was not scored.
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗
- Appointment period ends
- 19 May 2023, 11:59 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 19 May 2023, 12:00 BST
Timeline
19 May 2023 → 4 Oct 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown19 May 2023, 11:59 BST
- Bids opened19 May 2023, 12:00 BST
- Bids must remain valid until31 Aug 2023, 23:59 BST
- Notice published4 Oct 2023, 12:01 BST
Notice history
2 events · 2 releases on Find a Tender · since 4 Oct 2023- Status changed to complete4 Oct 2023, 12:01 BST
- Buyer details updated4 Oct 2023, 12:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Maintenance: Fife, Perth, Tayside, Stirlingshire & Central
- Signed
- 27 Jul 2023
- Value
- £2,840,000
- Status
- active
Installation and Refurbishment Services - Scotland Wide
- Signed
- 24 Jul 2023
- Value
- £3,760,000
- Status
- active
Title: Maintenance: East of Scotland (Edinburgh, Lothian, and Borders)
- Signed
- 24 Jul 2023
- Value
- £2,800,000
- Status
- active
Maintenance: Grampians
- Signed
- 24 Jul 2023
- Value
- £880,000
- Status
- active
Maintenance: West of Scotland (Greater Glasgow, Argyll, etc.)
- Signed
- 24 Jul 2023
- Value
- £4,132,000
- Status
- active
Maintenance: North of Scotland; Highlands and Islands
- Signed
- 24 Jul 2023
- Value
- £200,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Installation and Refurbishment Services - Scotland Wide | 9bids · 9 electronic | 8 | — | — |
| 2 · Maintenance: East of Scotland (Edinburgh, Lothian, and Borders) | 11bids · 11 electronic | 0 | — | — |
| 3 · Maintenance: Grampians | 11bids | 10 | — | — |
| 4 · Maintenance: Fife, Perth, Tayside, Stirlingshire & Central | 11bids · 11 electronic | 10 | — | — |
| 5 · Maintenance: West of Scotland (Greater Glasgow, Argyll, etc.) | 11bids · 11 electronic | 10 | — | — |
| 6 · Maintenance: North of Scotland; Highlands and Islands | 10bids · 10 electronic | 9 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Sheriff Court HouseReview body
Framework contractors & participating bidders
8 commercial parties on the notice- ADL Lift Services LtdFramework contractor
- Caltech Lifts LtdFramework contractor
- Classic Lifts (Scotland) LimitedFramework contractor
- Orona LimitedFramework contractor
- Otis ElevatorsFramework contractor
- RJ Lifts Group LimitedFramework contractor
- Scotec Lifts LtdFramework contractor
- Stannah Lift Services LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.