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AwardedFind a Tender · award

Licenced case management system​

Buyer: The Police and Crime Commissioner for Surrey →

BuyerThe Police and Crime Commissioner for Surrey
StatusAwarded
DeadlineNot published
ValueValue not published
Published23 May 2025

What is being bought

Case management system used by the Digital Forensic team

Delivery location

UKJ

Categories

System maintenance services 50324100

Lot details

Lot 1

Case management system used by the Digital Forensic team

Statuscancelled

Award criteria
price

What is included

ItemCategoryQuantity
1Not publishedNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 50. The category anchor is System maintenance services (50324100); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 509,2224 median · 22.4 average (3,783 of 9,222 with a bid count)3.2 average (4,298 of 9,222 with named award suppliers)Not published
Same buyer21 median · 1 average (2 of 2 with a bid count)1 average (2 of 2 with named award suppliers)Not published
Delivery region: UKJ4656 median · 92.4 average (137 of 465 with a bid count)4.9 average (157 of 465 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleThe system has been used by the Digital Forensics Team since 2016 to transform the way they work and achieve accreditation for their operational activity set by the Forensic Science Regulator. Licences for the system can only be purchased from the supplier, as they developed and own the system. The two-to-three-year goal is to switch over to NICHE, but this is not an option at present.
Rationale classificationsThe procurement falls outside the scope of application of the directive
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

026747-2025-1

Statusactive
Value£18,212

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0523d7
Latest release ID026747-2025
Latest release timestampFri May 23 2025 14:31:15 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodlimited
Procurement method detailsAward procedure without prior publication of a call for competition
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
23 May 2025award, contract026747-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "026747-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-05-23T15:31:15+01:00",
  "ocid": "ocds-h6vhtk-0523d7",
  "buyer": {
    "id": "GB-FTS-141340",
    "name": "The Police and Crime Commissioner for Surrey"
  },
  "awards": [
    {
      "id": "026747-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-05292275",
          "name": "INTAFORENSICS LTD"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "JPS1851",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Case management system used by the Digital Forensic team",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ"
          }
        ]
      }
    ],
    "title": "Licenced case management system​",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Case management system used by the Digital Forensic team",
    "classification": {
      "id": "50324100",
      "scheme": "CPV",
      "description": "System maintenance services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The system has been used by the Digital Forensics Team since 2016 to transform the way they work and achieve accreditation for their operational activity set by the Forensic Science Regulator. Licences for the system can only be purchased from the supplier, as they developed and own the system. The two-to-three-year goal is to switch over to NICHE, but this is not an option at present.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-141340",
      "name": "The Police and Crime Commissioner for Surrey",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ25",
        "locality": "Guildford",
        "postalCode": "GU31YJ",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 412"
      },
      "details": {
        "url": "http://www.surrey.police.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "The Police and Crime Commissioner for Surrey",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Irfat Chowdhury",
        "email": "irfat.chowdhury@surrey.police.uk",
        "telephone": "+44 7783804373"
      }
    },
    {
      "id": "GB-COH-05292275",
      "name": "INTAFORENSICS LTD",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Oxfordshire",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "05292275",
        "scheme": "GB-COH",
        "legalName": "INTAFORENSICS LTD"
      }
    },
    {
      "id": "GB-FTS-137725",
      "name": "The Police and Crime Commissioner for Surrey",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Guilford",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "The Police and Crime Commissioner for Surrey"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "026747-2025-1",
      "value": {
        "amount": 18212,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "026747-2025-1",
      "dateSigned": "2025-04-04T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (1 releases)
23 May 2025 · 026747-2025 · award, contract
{
  "id": "026747-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-05-23T15:31:15+01:00",
  "ocid": "ocds-h6vhtk-0523d7",
  "buyer": {
    "id": "GB-FTS-141340",
    "name": "The Police and Crime Commissioner for Surrey"
  },
  "awards": [
    {
      "id": "026747-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-05292275",
          "name": "INTAFORENSICS LTD"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "JPS1851",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Case management system used by the Digital Forensic team",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ"
          }
        ]
      }
    ],
    "title": "Licenced case management system​",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Case management system used by the Digital Forensic team",
    "classification": {
      "id": "50324100",
      "scheme": "CPV",
      "description": "System maintenance services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The system has been used by the Digital Forensics Team since 2016 to transform the way they work and achieve accreditation for their operational activity set by the Forensic Science Regulator. Licences for the system can only be purchased from the supplier, as they developed and own the system. The two-to-three-year goal is to switch over to NICHE, but this is not an option at present.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-141340",
      "name": "The Police and Crime Commissioner for Surrey",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ25",
        "locality": "Guildford",
        "postalCode": "GU31YJ",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 412"
      },
      "details": {
        "url": "http://www.surrey.police.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "The Police and Crime Commissioner for Surrey",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Irfat Chowdhury",
        "email": "irfat.chowdhury@surrey.police.uk",
        "telephone": "+44 7783804373"
      }
    },
    {
      "id": "GB-COH-05292275",
      "name": "INTAFORENSICS LTD",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Oxfordshire",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "id": "05292275",
        "scheme": "GB-COH",
        "legalName": "INTAFORENSICS LTD"
      }
    },
    {
      "id": "GB-FTS-137725",
      "name": "The Police and Crime Commissioner for Surrey",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Guilford",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "The Police and Crime Commissioner for Surrey"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "026747-2025-1",
      "value": {
        "amount": 18212,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "026747-2025-1",
      "dateSigned": "2025-04-04T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}