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AwardedFind a Tender · award

Library Systems Replacement

Buyer: UNIVERSITY OF DERBY →

BuyerUNIVERSITY OF DERBY
StatusAwarded
DeadlineNot published
ValueValue not published
Published13 Oct 2021

What is being bought

For the replacement of the current Library management System

Delivery location

UKF

Categories

Library management system 48161000

Lot details

Lot 1

For the implementation, data migration and ongoing provision of a new Library Management Solution.

Statuscancelled

Award criteria
As per tender documents — 80
price — 20

What is included

ItemCategoryQuantity
1Not publishedNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Library management system (48161000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 486,8371 median · 9.6 average (2,487 of 6,837 with a bid count)1.8 average (2,927 of 6,837 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKF2591 median · 6.9 average (97 of 259 with a bid count)1.8 average (108 of 259 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Library Systems Replacement

Statusactive
Value£422,726

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-02c5d2
Latest release ID025543-2021
Latest release timestampWed Oct 13 2021 07:18:55 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categorygoods
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
13 Oct 2021award, contract025543-2021
8 Jul 2021tender015968-2021

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "tag": [
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  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2021-10-13T08:18:55+01:00",
  "ocid": "ocds-h6vhtk-02c5d2",
  "buyer": {
    "id": "GB-FTS-3942",
    "name": "UNIVERSITY OF DERBY"
  },
  "awards": [
    {
      "id": "025543-2021-PROC-IJ-RFQ366-1",
      "title": "Library Systems Replacement",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-31493",
          "name": "Ex Libris (UK) Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "PROC-IJ-ITT366",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "The contract has been let for 5 years with the option to extend by a further 3 years, then by a further 2 years."
        },
        "hasOptions": true,
        "description": "For the implementation, data migration and ongoing provision of a new Library Management Solution.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "As per tender documents",
              "type": "quality",
              "description": "80"
            },
            {
              "type": "price",
              "description": "20"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF"
          }
        ]
      }
    ],
    "title": "Library Systems Replacement",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
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    },
    "description": "For the replacement of the current Library management System",
    "classification": {
      "id": "48161000",
      "scheme": "CPV",
      "description": "Library management system"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-3942",
      "name": "UNIVERSITY OF DERBY",
      "roles": [
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      "address": {
        "region": "UKF11",
        "locality": "DERBY",
        "postalCode": "DE221GB",
        "countryName": "United Kingdom",
        "streetAddress": "Kedleston Road"
      },
      "details": {
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        "classifications": [
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      },
      "identifier": {
        "legalName": "UNIVERSITY OF DERBY"
      },
      "contactPoint": {
        "email": "procurement@derby.ac.uk"
      }
    },
    {
      "id": "GB-FTS-31493",
      "name": "Ex Libris (UK) Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF",
        "locality": "London",
        "postalCode": "EC4Y 8EN",
        "countryName": "United Kingdom",
        "streetAddress": "Floor 5, 3 Dorset Rise"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Ex Libris (UK) Ltd"
      }
    },
    {
      "id": "GB-FTS-31494",
      "name": "Finance Director University of Derby",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Derby",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Finance Director University of Derby"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "025543-2021-PROC-IJ-RFQ366-1",
      "title": "Library Systems Replacement",
      "value": {
        "amount": 422726.26,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "025543-2021-PROC-IJ-RFQ366-1",
      "dateSigned": "2021-10-05T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (2 releases)
13 Oct 2021 · 025543-2021 · award, contract
{
  "id": "025543-2021",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
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        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2021-10-13T08:18:55+01:00",
  "ocid": "ocds-h6vhtk-02c5d2",
  "buyer": {
    "id": "GB-FTS-3942",
    "name": "UNIVERSITY OF DERBY"
  },
  "awards": [
    {
      "id": "025543-2021-PROC-IJ-RFQ366-1",
      "title": "Library Systems Replacement",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-31493",
          "name": "Ex Libris (UK) Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "PROC-IJ-ITT366",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "The contract has been let for 5 years with the option to extend by a further 3 years, then by a further 2 years."
        },
        "hasOptions": true,
        "description": "For the implementation, data migration and ongoing provision of a new Library Management Solution.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "As per tender documents",
              "type": "quality",
              "description": "80"
            },
            {
              "type": "price",
              "description": "20"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF"
          }
        ]
      }
    ],
    "title": "Library Systems Replacement",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "For the replacement of the current Library management System",
    "classification": {
      "id": "48161000",
      "scheme": "CPV",
      "description": "Library management system"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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      "id": "GB-FTS-3942",
      "name": "UNIVERSITY OF DERBY",
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        "region": "UKF11",
        "locality": "DERBY",
        "postalCode": "DE221GB",
        "countryName": "United Kingdom",
        "streetAddress": "Kedleston Road"
      },
      "details": {
        "url": "https://www.derby.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "UNIVERSITY OF DERBY"
      },
      "contactPoint": {
        "email": "procurement@derby.ac.uk"
      }
    },
    {
      "id": "GB-FTS-31493",
      "name": "Ex Libris (UK) Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF",
        "locality": "London",
        "postalCode": "EC4Y 8EN",
        "countryName": "United Kingdom",
        "streetAddress": "Floor 5, 3 Dorset Rise"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Ex Libris (UK) Ltd"
      }
    },
    {
      "id": "GB-FTS-31494",
      "name": "Finance Director University of Derby",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Derby",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Finance Director University of Derby"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "025543-2021-PROC-IJ-RFQ366-1",
      "title": "Library Systems Replacement",
      "value": {
        "amount": 422726.26,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "025543-2021-PROC-IJ-RFQ366-1",
      "dateSigned": "2021-10-05T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}
8 Jul 2021 · 015968-2021 · tender
{
  "id": "015968-2021",
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  "date": "2021-07-08T17:08:33+01:00",
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  "buyer": {
    "id": "GB-FTS-3942",
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        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "To deliver excellence in the digital Library service we are running an open above-threshold process, awarding a 5-year contract (with the option to extend by a further 3 + 2 years), on the principle of the Most Economically Advantageous Tender (MEAT).",
        "contractPeriod": {
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            "id": "48100000",
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            "description": "Industry specific software package"
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    "title": "Library Systems Replacement",
    "value": {
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      "currency": "GBP"
    },
    "status": "active",
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    ],
    "documents": [
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        "id": "technical",
        "documentType": "technicalSelectionCriteria"
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    ],
    "bidOpening": {
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    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2021-08-09T12:01:00+01:00"
    },
    "description": "The Library is at the heart of University provision as an academic Library of excellence, a physical and digital destination for knowledge acquisition, curation, and creation. The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University.\nWe require a replacement Library Management Solution, matching or exceeding our specification as defined within this document, to be delivered before the start of Academic Year 2022-23.\nThe Library is at the heart of University provision as an academic Library of excellence, a physical and digital destination for knowledge acquisition, curation, and creation. The digital experience of the Library requires enhancement to match user expectations as a core service for a future-fit University.\nWe require a replacement Library Management Solution, matching or exceeding our specification as defined within the specification of requirements document, to be delivered before the start of Academic Year 2022-23.\nAll documents available at the links provided.",
    "tenderPeriod": {
      "endDate": "2021-08-09T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "48161000",
      "scheme": "CPV",
      "description": "Library management system"
    },
    "submissionTerms": {
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      ],
      "bidValidityPeriod": {
        "durationInDays": 90
      }
    },
    "submissionMethod": [
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    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please refer to the links provided."
        }
      ]
    },
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://ehih.fa.em2.oraclecloud.com/homePage/faces/FuseWelcome",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-3942",
      "name": "UNIVERSITY OF DERBY",
      "roles": [
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      "address": {
        "region": "UKF",
        "locality": "DERBY",
        "postalCode": "DE221GB",
        "countryName": "United Kingdom",
        "streetAddress": "Kedleston Road"
      },
      "details": {
        "url": "https://www.derby.ac.uk",
        "classifications": [
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            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
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            "description": "Education"
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        ]
      },
      "identifier": {
        "legalName": "UNIVERSITY OF DERBY"
      },
      "contactPoint": {
        "url": "https://ehih.fa.em2.oraclecloud.com/homePage/faces/FuseWelcome",
        "name": "Ianto Jones",
        "email": "procurement@derby.ac.uk"
      }
    },
    {
      "id": "GB-FTS-16214",
      "name": "University of Derby",
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      "address": {
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        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "University of Derby"
      }
    }
  ],
  "language": "en",
  "description": "For additional information about how to access our Portal and to become a prospective supplier, please visit https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/",
  "initiationType": "tender"
}