Official UK procurement notice
Library Management System for North Yorkshire Council
Authority: The North Yorkshire Council (Local council)
What is being bought
Published requirement descriptionThe Authority wishes to award a Contract to one Supplier for a Library Management System. The System is to provide management of stock, library user records, transactions for issues, returns, renewals and reservations, manages related finance payments . It is also the front-facing public side of the service (public web-based catalogue) and supports self-service including account management and library user notifications. Further information can be found in the tender documents.
CPV: Library management system · Library software development services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£418,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Q1 - Project planning and implementation: 4%
- Q2 – Training: 4%
- Q3 – Ongoing support and maintenance: 4%
- Q4 - Suitability of LMS to NYC library service delivery model: 4%
- Q5 - Management Information governance and data capture: 3%
- Q6 – Future developments, roadmap and customer-led development: 6%
- Technical: 20%
- price: 50%
- Q7 – Social Value: 5%
Published award criteria (9)
- Q1 - Project planning and implementation: 4%
- Q2 – Training: 4%
- Q3 – Ongoing support and maintenance: 4%
- Q4 - Suitability of LMS to NYC library service delivery model: 4%
- Q5 - Management Information governance and data capture: 3%
- Q6 – Future developments, roadmap and customer-led development: 6%
- Q7 – Social Value: 5%
- Technical: 20%
- Price: 50%
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 10 May 2024, 16:49 BST
- Last source update
- 16 Sept 2024, 10:19 BST
- Award evaluation window
- 11 Jun 2024 – …
- FTS notice number
2024/S 000-029515- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0458ebFind a Tender
- Review procedure
North Yorkshire Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
Publisher note: To access the tender documents you must register your organisation details on the YORtender (Mercell) system at https://yortender.eu-supply.com/login.asp?B=YORTENDER. To view details of this opportunity, log into your account and click on “CTM Published Tenders” link. Select “Quote/tender ID” from the “Text filter” drop down menu, enter 86683 into the “with keyword” filter and click the green Search button. The opportunity should then appear in the list below. Click the name of the opportunity which will give an overview of the opportunity and click “Accept” if you wish to accept the invitation to tender. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date. If you require further information, guidance or support using YORtender there is a User Guide (pdf) on the home page. If you are having any technical issues there is a link to create a ticket as well as an e-mail address and telephone number on the phone page under the “Do you need technical support?” section
How it was run
Official notice- Submission deadline
- 11 Jun 2024, 11:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 11 Jun 2024, 11:00 BST
Timeline
11 Jun 2024 → 9 Oct 2024 · 4 dates- Submission deadline11 Jun 2024, 11:00 BST
- Bids opened11 Jun 2024, 11:00 BST
- Notice published16 Sept 2024, 10:19 BST
- Bids must remain valid until9 Oct 2024, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Sept 2024, 10:19 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITED | £276,374 † | — | Awarded |
Contracts
Library Management System for North Yorkshire Council · CIVICA UK LIMITED
- Signed
- 11 Sept 2024
- Value
- £276,374
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and Wales Review body
- The Royal Courts of JusticeReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Civica UK LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria