Find a TenderCancelledProcurement termination notice

Published 27 Mar 2026, 16:19 GMT

Official UK procurement notice

Library Management System_26 · UK public procurement notice

Official notice

Authority: Liverpool City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Software Packages & ERP (48) Delivery: North West (UKD72)

Published estimate£970,000≈ £166k / year · £1,164,000 inc. VAT

Submissions closed 27 Apr 2026

Contract term 5 yrs 10 moends 30 Jun 2032 · up to 30 Jun 2037 with extensions · starts 31 Aug 2026

What is being bought

Published requirement description

Liverpool City Council requires a supplier to provide a Library Management System to the Council.

The proposed contract will be for five years, following an implementation phase, with options to extend by a further five years commencing in August 2026.

No preliminary market engagement: A PME was undertaken prior to PA23 in December 2024.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 5 yrs 10 moPublished value£970,000

Contract period: 31 Aug 2026 – 30 Jun 2032 (5 yrs 10 mo) · up to 30 Jun 2037 with extensionsValue: £970,000 exc. VAT · £1,164,000 inc. VAT

Delivery: North West

Extensions: Extensions options up to five years at the Council's discretion.

48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 25%Social value: 10%

Published sub-criteria (3)

Quality including Presentation: 65%
Price: 25%
Social Value: 10%

Published award criteria (3)

Quality including Presentation
Price
Social Value

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 27 Mar 2026, 16:19 GMT
Last source update: 25 Aug 2026, 09:05 BST
Award evaluation window: Submission end – 31 Jul 2026
Authority reference: DN808775
FTS notice number: 2026/S 000-028721
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Software package and information systems
Delivery area: North West (UKD72)
Official registry OCID: ocds-h6vhtk-067703 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 27 Apr 2026, 12:00 BST
Clarification deadline: 17 Apr 2026, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

27 Mar 2026 → 31 Aug 2026 · 8 dates

Tender notice published210 days ago
27 Mar 2026, 16:19 GMT
Clarification questions by188 days ago
17 Apr 2026, 23:59 BST
Submission deadline179 days ago
27 Apr 2026, 12:00 BST
Assessment summaries sent95 days ago
20 Jul 2026, 00:00 BST
Standstill ends85 days ago
29 Jul 2026, 23:59 BST
Award decision expected by83 days ago
31 Jul 2026, 23:59 BST
Latest notice published59 days ago
25 Aug 2026, 09:05 BST
Contract starts53 days ago
31 Aug 2026, 00:00 BST

Notice history

8 events · 5 releases on Find a Tender · since 27 Mar 2026

Tender notice published
27 Mar 2026, 16:19 GMT
UK4
Contract award notice published
20 Jul 2026, 15:16 BST
UK6
Status changed to complete
20 Jul 2026, 15:16 BST
Contract award notice published
29 Jul 2026, 14:13 BST
UK6
Contract award notice published
7 Aug 2026, 09:18 BST
UK6
Contract signature expected
14 Aug 2026, 23:59 BST
scheduled
Procurement termination notice published
25 Aug 2026, 09:05 BST
UK12
Contract signature expected
30 Aug 2026, 23:59 BST
scheduled

Routine re-releases (5)

2026-07: 1 release · 20 Jul 2026
2026-03: 1 release · 27 Mar 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 3

Awarded value £455,5891 award exc. VAT · 1 repeated publication of the same award counted once

Bids received 22 from SMEs

Contracts signed 2

Awarded to	Value	Date	Status
PTFS EuropeSME17 Aug 2026 – 30 Jun 2032 · up to 30 Jun 2037Extensions: Options available to extend the contract for a period up to five years.	£455,589same award published again · counted once	30 Jun 2026	Awarded
PTFS EuropeSME17 Aug 2026 – 30 Jun 2032 · up to 30 Jun 2037Extensions: Options available to extend the contract for a period up to five years.	£455,589	30 Jun 2026	Awarded
PTFS EuropeSME1 Sept 2026 – 30 Jun 2032 · up to 30 Jun 2037Extensions: Options available to extend the contract for a period up to five years	£455,589	30 Jun 2026	Cancelled

Contracts

Contract 1 · PTFS EuropeSME
Signed
date not published
Value
—
Period
… – 30 Jun 2032
Status
cancelled (18 Aug 2026)
Contract 2 · PTFS EuropeSME
Signed
date not published
Value
—
Period
… – 30 Jun 2032
Status
cancelled (18 Aug 2026)

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Liverpool City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRVY-7813-WLPG Cunard Building, Liverpool, North West, L3 1DSContact email

Bidders & participating suppliers

1 commercial party on the notice

Open Fifth LimitedAwarded supplierGB-COH: 06416372GB-PPON: PJXY-6778-BLBM The Court The Street, Bridport, South West, DT6 6PEContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender25 Aug 2026, 09:05 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender7 Aug 2026, 09:18 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender29 Jul 2026, 14:13 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender20 Jul 2026, 15:16 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Mar 2026, 16:19 GMT