Find a TenderClosed
Published 6 Jul 2022, 17:58 BST

Official UK procurement notice

Let’s Chat: Connecting People across the West Midlands

Official notice

Authority: West Midlands Combined Authority (Local council)

3 lotsServicesOpen procedureMax 3 lots per supplier
Published estimate£411,440total for 3 lots
Submissions closed 5 Aug 2022
Lots 3max 3 won per supplier
Notice summaryFrom the published notice

As part of the Government’s Strategy to Tackle Loneliness, it offered opportunities for Local Authorities and charitable bodies to seek funding for one-year pilot transport initiatives to tackle issues of loneliness in their areas. Transport for West Midlands (TfWM), part of the West Midlands Combined Authority (WMCA), submitted proposals for a ‘Let’s Chat’ project, working with community transport operators to provide specific services across the West Midlands. Published lot titles: Coventry, mid-Birmingham and Black Country areas; Walsall area; South Birmingham area.

What is being bought3 lots · detail below

Published requirement description

As part of the Government’s Strategy to Tackle Loneliness, it offered opportunities for Local Authorities and charitable bodies to seek funding for one-year pilot transport initiatives to tackle issues of loneliness in their areas. Transport for West Midlands (TfWM), part of the West Midlands Combined Authority (WMCA), submitted proposals for a ‘Let’s Chat’ project, working with community transport operators to provide specific services across the West Midlands. TfWM’s proposal was shortlisted and subsequently approved and this provides the funding to deliver a pilot project.

‘Let’s Chat’ uses transport as a central focus and consists of going close to where people are and offering the opportunity for social contact, a chat and a coffee, please see the Specification document for further details.

The WMCA is seeking applications from suitably qualified voluntary or charitable organisations who may ‘bid’ for a grant to provide one or more of three Lots. Applications for each Lot will be assessed independently and awarded on their own merits and the WMCA may appoint either 1, 2 or 3 applicants in total to deliver all three Lots.

Lot 1 - Coventry, mid-Birmingham and Black Country areas

Lot 2 - Walsall area

Lot 3 - South Birmingham area

The contract for this grant will be on the draft Grant Funding Agreement, a copy of which is provided, and applications are being assessed on the evaluation criteria outlined in the Commercial Envelope of BravoSolution. Only those organisations that have responded satisfactorily to the questions in the Qualification Envelope of BravoSolution will go on to have their applications assessed.

The closing date for submissions is 1700 on 05/08/22 and if you have any clarification questions please submit these by 1700 on 29/07/22

In order to access the documents and submit your application please do so through BravoSolution, the WMCA's e-tendering portal (wmca.bravosolution.co.uk ↗). The reference is itt_1133 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.

CPV: Other community, social and personal services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£411,440 together) · win at most 3 of them
Lot #1Coventry, mid-Birmingham and Black Country areasPublished value£227,264
  • Conversion and provision of 2 mobile units
  • Management of drop-in space at 3 bus stations: Coventry, West Bromwich and Dudley
  • Provision of door-to-door transport
Delivery: West Midlands
Variant bids: allowed
Lot #2Walsall areaPublished value£110,360
  • Conversion and provision of 1 mobile unit
  • Management of drop-in space at 2 bus stations: Walsall and Bilston
  • Provision of door-to-door transport
Delivery: West Midlands
Variant bids: allowed
Lot #3South Birmingham areaPublished value£73,816
  • Conversion and provision of 1 mobile unit
  • Provision of door-to-door transport
Delivery: West Midlands
Variant bids: allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Jul 2022, 17:58 BST
Last source update
6 Jul 2022, 17:58 BST
Award evaluation window
5 Aug 2022 – …
Authority reference
2022-04079
FTS notice number
2022/S 000-018561
Classification (CPV)
Other community, social and personal services
Delivery area
West Midlands (UKG3)
Official registry OCID
ocds-h6vhtk-034f29 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://wmca.bravosolution.co.uk ↗

Submission deadline
5 Aug 2022, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
30 days from the deadline
Bids opened
5 Aug 2022, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Jul 2022 → 5 Aug 2022 · 3 dates
  1. Notice published
    6 Jul 2022, 17:58 BST
  2. Submission deadline
    5 Aug 2022, 17:00 BST
  3. Bids opened
    5 Aug 2022, 17:00 BST

Contracting authority & participating public bodies

West Midlands Combined Authority

Contracting authorityLocal CouncilRegional or local authorityPublic Transport 16 Summer Lane, Birmingham, West Midlands, B19 3SDContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • WMCAReview body Birmingham

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria