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Published 10 Apr 2026, 16:21 BST

Official UK procurement notice

Leisure Management System_26 · UK public procurement notice

Official notice

Authority: Liverpool City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: North West (UKD72)
Published estimate£900,000≈ £159k / year · £1,080,000 inc. VAT
Submissions closed 5 May 2026awarded 22 Sept 2026
Award (standstill) to OpenPlay Limited
Contract term 5 yrs 8 moends 30 Jun 2032 · up to 30 Jun 2036 with extensions · starts 2 Nov 2026

What is being bought

Published requirement description

Contract Name: Leisure Management System_26

Contract Number: DN808645

Liverpool City Council requires a supplier to provide a Leisure Management System to the Council.

The proposed contract will be for five years, following an implementation phase, with options to extend by a further four years commencing in November 2026, or earlier if possible.

  • No preliminary market engagement: PME was advertised via ProContract and received eight responses.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrs 8 moSMEVCSEPublished value£900,000
Contract period: 2 Nov 2026 – 30 Jun 2032 (5 yrs 8 mo) · up to 30 Jun 2036 with extensionsValue: £900,000 exc. VAT · £1,080,000 inc. VAT
Delivery: North WestEligibility: SME eligibleVCSE eligible
Extensions: Options to extend by up to four years at the sole discretion of the Council.
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (4)
  • Quality: 40%
  • Presentation: 20%
  • Price: 30%
  • Social Value: 10%
Published award criteria (4)
  • Quality
  • Presentation
  • Price
  • Social Value
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
10 Apr 2026, 16:21 BST
Last source update
30 Sept 2026, 15:19 BST
Award evaluation window
Submission end – 2 Oct 2026
Authority reference
DN808645
FTS notice number
2026/S 000-032960
Latest notice
Contract award notice (UK6)
Classification (CPV)
Software package and information systems
Delivery area
North West (UKD72)
Official registry OCID
ocds-h6vhtk-068053 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 May 2026, 16:00 BST
Clarification deadline
27 Apr 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Login ↗

Timeline

10 Apr 2026 → 2 Nov 2026 · 8 dates
  1. Tender notice published196 days ago
    10 Apr 2026, 16:21 BST
  2. Clarification questions by178 days ago
    27 Apr 2026, 23:59 BST
  3. Submission deadline171 days ago
    5 May 2026, 16:00 BST
  4. Assessment summaries sent23 days ago
    30 Sept 2026, 00:00 BST
  5. Latest notice published23 days ago
    30 Sept 2026, 15:19 BST
  6. Award decision expected by20 days ago
    2 Oct 2026, 23:59 BST
  7. Standstill ends13 days ago
    9 Oct 2026, 23:59 BST
  8. Today
    23 Oct 2026
  9. Contract startsin 10 days
    2 Nov 2026

Notice history

4 events · 2 releases on Find a Tender · since 10 Apr 2026
  1. Tender notice published
    10 Apr 2026, 16:21 BST
    UK4
  2. Contract award notice published
    30 Sept 2026, 15:19 BST
    UK6
  3. Status changed to complete
    30 Sept 2026, 15:19 BST
  4. Contract signature expected
    19 Oct 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £1,070,8581 award inc. VAT; no net value published
Bids received 55 from SMEs
Awarded toValueDateStatus
OpenPlay LimitedSME1 Dec 2026 – 30 Jun 2032 · up to 30 Jun 2036Extensions: Options to extend by any period of up to a further four years.£1,070,858 inc. VAT22 Sept 2026standstill to 9 Oct 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 6 at stage one50—

Contracting authority & participating public bodies

Liverpool City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRVY-7813-WLPG Cunard Building, Liverpool, North West, L3 1DSContact email

Bidders & participating suppliers

1 commercial party on the notice
  • OpenPlay LtdAwarded supplierGB-COH: 07720829 Longfrey Cottage, Dorking Road, Chilworth, Guildford., South East, GU4 8RHContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender