Find a TenderAwarded
Published 11 Oct 2024, 16:18 BST

Official UK procurement notice

Legal Services Framework · UK public procurement notice

Official notice

Authority: Cartrefi Conwy Cyfyngedig (Public body)

Framework agreement4 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£4,200,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 15 Nov 2024awarded 11 Mar 2025
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Cartrefi Conwy invites tenders for organisations (“Service Providers”) to participate in a 48-month Framework Agreement (‘the Agreement’) for the provision of Legal Services (“Services”). The process is being conducted as a light-touch tender in accordance with regulations 74 - 77 of the Public Contracts Regulations 2015.

The range of Services be supplied are detailed in the procurement documents. The Agreement will be used by Cartrefi Conwy and all subsidiaries of Cartrefi Conwy, both current and future.

Cartrefi Conwy will also make this Agreement accessible by other Contracting Authorities operating across Wales, primarily Registered Social Landlords across North and Central Wales that can be identified in the following listing:

gov.wales/registered-social-la… ↗

CPV: Legal services

How this framework works

From the published notice
Places
up to 20 suppliers · 13 bids on the busiest of 4 lots (0.7 per place) · 9 appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Corporate & FundingCancelled

Procurement law (including the new procurement rules);

Mergers & acquisitions;

Insurance (legal elements, not brokerage);

Corporate finance;

Funding (e.g. legal guidance relating to investment management, acquisition/disposal of group assets, loan/security support, drawdowns and advice on obtaining new or increasing existing facilities);

Group structure and Joint ventures (including changes to existing and new);

Regulatory/legislative compliance (e.g. Rules, Articles and Policy reviews, advice on particular aspects; provision of updates and training/development activities for colleagues and board members;

Support in resolving general board/shareholding queries.

Delivery: Wales · Flintshire and Wrexham, Gwynedd, Isle of Anglesey, Conwy and Denbighshire
Variant bids: not allowed
Lot #2HR and EmploymentCancelled

Scope of Services likely to be required includes, but is not limited, to:

Employment law, terms of employment, employee tax/PAYE, sickness/absence issues, salary sacrifice and other benefits;

Pensions;

Equal opportunities;

Organisational change (including TUPE, outsourcing, joint contracts of employment);

Tribunals;

Health & safety (employees);

Settlement agreements/COT 3s.

Delivery: Wales · Flintshire and Wrexham, Gwynedd, Isle of Anglesey, Conwy and Denbighshire.
Variant bids: not allowed
Lot #3Housing Management (including leaseholder support)Cancelled

Scope of Services likely to be required includes, but is not limited, to:

Possession changes;

Anti-social behaviour;

Safeguarding;

Debt recovery;

Landlord & tenant disputes and disrepair cases;

Landlord H&S and compliance;

Access injunctions;

Other general housing orientated litigation;

Training/advice support in housing management matters and compliance with any legislative matters pertaining specifically to housing law (e.g. Renting Homes Wales).

Delivery: Wales · Flintshire and Wrexham, Gwynedd, Isle of Anglesey, Conwy and Denbighshire.
Variant bids: not allowed
Lot #4Property, Land, and DevelopmentCancelled

Scope of Services likely to be required includes, but is not limited, to:

Property, land and development acquisitions and disposals;

Leases (residential and commercial), and leasehold law, enfranchisement, service charges and section 20 notices, advice and support at LVT;

Licensing and conveyancing;

Open market sales;

Site/property development including associated plot sales, environmental and planning, construction, wayleave agreements, contentious construction advice, easements, and compulsory purchase;

Advice/guidance relating to Welsh Housing Quality Standard;

Procurement and contractual matters for development and/or property maintenance (e.g. support with land/development agreements, land purchase, section 104, section 38, section 278, section 106, and similar agreements with statutory undertakings, JCT and NEC Contracts, Joint Ventures).

Delivery: Wales · Flintshire and Wrexham, Gwynedd, Isle of Anglesey, Conwy and Denbighshire.
Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Quality Questions: 80%
  • price: 20%
Published award criteria (2)
  • Quality Questions: 80
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Legal Services Framework” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
11 Oct 2024, 16:18 BST
Last source update
9 Jul 2025, 16:44 BST
Award evaluation window
8 Nov 2024 – …
FTS notice number
2025/S 000-038739
Classification (CPV)
Legal services
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-04ab85 Find a Tender
Review and risk notes
Review procedure

Cartrefi Conwy incorporated a minimum 10 calendar day standstill period at the point information on the award of the framework agreement was communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award the framework agreement before it was executed/signed (as appropriate).

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order Cartrefi Conwy to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.

Publisher note: (WA Ref:149634)

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Appointment period ends
15 Nov 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
8 Nov 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

8 Nov 2024 → 9 Jul 2025 · 3 dates
  1. Bids opened
    8 Nov 2024, 12:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    15 Nov 2024, 12:00 GMT
  3. Notice published
    9 Jul 2025, 16:44 BST

Notice history

2 events · 3 releases on Find a Tender · since 24 Oct 2024
  1. Deadline moved to 15 Nov 2024, 12:00 GMT
    24 Oct 2024, 09:10 BST
    +7 days · was 8 Nov 2024, 12:00 GMT
  2. Status changed to complete
    9 Jul 2025, 16:44 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.28 Nov 202415 Nov 2024+7 d
—Bid openingConditions for opening of tenders · IV.2.78 Nov 202415 Nov 2024+7 d

Extension to deadline to ensure all bidders have sufficient time to respond.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 9admitted to the panel · see the list ↓
Bids received 135 from SMEs · busiest of 4 lots
Contracts signed 4latest 11 Mar 2025

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £4,200,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Corporate & Funding

    Signed
    11 Mar 2025
    Value
    ceiling above
    Status
    active
  • HR and Employment

    Signed
    11 Mar 2025
    Value
    ceiling above
    Status
    active
  • Housing Management (including leaseholder support)

    Signed
    11 Mar 2025
    Value
    ceiling above
    Status
    active
  • Property, Land, and Development

    Signed
    11 Mar 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Corporate & Funding6bids · 6 electronic2——
2 · HR and Employment9bids · 9 electronic4——
3 · Housing Management (including leaseholder support)7bids · 7 electronic4——
4 · Property, Land, and Development13bids · 13 electronic5——

Contracting authority & participating public bodies

Cartrefi Conwy Cyfyngedig

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Morfa Gele - Cae Eithin, North Wales Business Park, Abergele, UK, LL22 8LJContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

9 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria