Official UK procurement notice
Legal Services Framework · UK public procurement notice
Authority: Cartrefi Conwy Cyfyngedig (Public body)
What is being bought4 lots · detail below
Published requirement descriptionCartrefi Conwy invites tenders for organisations (“Service Providers”) to participate in a 48-month Framework Agreement (‘the Agreement’) for the provision of Legal Services (“Services”). The process is being conducted as a light-touch tender in accordance with regulations 74 - 77 of the Public Contracts Regulations 2015.
The range of Services be supplied are detailed in the procurement documents. The Agreement will be used by Cartrefi Conwy and all subsidiaries of Cartrefi Conwy, both current and future.
Cartrefi Conwy will also make this Agreement accessible by other Contracting Authorities operating across Wales, primarily Registered Social Landlords across North and Central Wales that can be identified in the following listing:
CPV: Legal services
How this framework works
From the published notice- Places
- up to 20 suppliers · 13 bids on the busiest of 4 lots (0.7 per place) · 9 appointed
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Corporate & FundingCancelled
Procurement law (including the new procurement rules);
Mergers & acquisitions;
Insurance (legal elements, not brokerage);
Corporate finance;
Funding (e.g. legal guidance relating to investment management, acquisition/disposal of group assets, loan/security support, drawdowns and advice on obtaining new or increasing existing facilities);
Group structure and Joint ventures (including changes to existing and new);
Regulatory/legislative compliance (e.g. Rules, Articles and Policy reviews, advice on particular aspects; provision of updates and training/development activities for colleagues and board members;
Support in resolving general board/shareholding queries.
Lot #2HR and EmploymentCancelled
Scope of Services likely to be required includes, but is not limited, to:
Employment law, terms of employment, employee tax/PAYE, sickness/absence issues, salary sacrifice and other benefits;
Pensions;
Equal opportunities;
Organisational change (including TUPE, outsourcing, joint contracts of employment);
Tribunals;
Health & safety (employees);
Settlement agreements/COT 3s.
Lot #3Housing Management (including leaseholder support)Cancelled
Scope of Services likely to be required includes, but is not limited, to:
Possession changes;
Anti-social behaviour;
Safeguarding;
Debt recovery;
Landlord & tenant disputes and disrepair cases;
Landlord H&S and compliance;
Access injunctions;
Other general housing orientated litigation;
Training/advice support in housing management matters and compliance with any legislative matters pertaining specifically to housing law (e.g. Renting Homes Wales).
Lot #4Property, Land, and DevelopmentCancelled
Scope of Services likely to be required includes, but is not limited, to:
Property, land and development acquisitions and disposals;
Leases (residential and commercial), and leasehold law, enfranchisement, service charges and section 20 notices, advice and support at LVT;
Licensing and conveyancing;
Open market sales;
Site/property development including associated plot sales, environmental and planning, construction, wayleave agreements, contentious construction advice, easements, and compulsory purchase;
Advice/guidance relating to Welsh Housing Quality Standard;
Procurement and contractual matters for development and/or property maintenance (e.g. support with land/development agreements, land purchase, section 104, section 38, section 278, section 106, and similar agreements with statutory undertakings, JCT and NEC Contracts, Joint Ventures).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 80%
- price: 20%
Published award criteria (2)
- Quality Questions: 80
- Price: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Legal Services Framework” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Oct 2024, 16:18 BST
- Last source update
- 9 Jul 2025, 16:44 BST
- Award evaluation window
- 8 Nov 2024 – …
- FTS notice number
2025/S 000-038739- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ab85Find a Tender
- Review procedure
Cartrefi Conwy incorporated a minimum 10 calendar day standstill period at the point information on the award of the framework agreement was communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award the framework agreement before it was executed/signed (as appropriate).
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order Cartrefi Conwy to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.
Publisher note: (WA Ref:149634)
How it was run
Official notice- Appointment period ends
- 15 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 8 Nov 2024, 12:00 GMT
Timeline
8 Nov 2024 → 9 Jul 2025 · 3 dates- Bids opened8 Nov 2024, 12:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown15 Nov 2024, 12:00 GMT
- Notice published9 Jul 2025, 16:44 BST
Notice history
2 events · 3 releases on Find a Tender · since 24 Oct 2024- Deadline moved to 15 Nov 2024, 12:00 GMT24 Oct 2024, 09:10 BST+7 days · was 8 Nov 2024, 12:00 GMT
- Status changed to complete9 Jul 2025, 16:44 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 8 Nov 2024 | 15 Nov 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 8 Nov 2024 | 15 Nov 2024 | +7 d |
Extension to deadline to ensure all bidders have sufficient time to respond.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £4,200,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Corporate & Funding
- Signed
- 11 Mar 2025
- Value
- ceiling above
- Status
- active
HR and Employment
- Signed
- 11 Mar 2025
- Value
- ceiling above
- Status
- active
Housing Management (including leaseholder support)
- Signed
- 11 Mar 2025
- Value
- ceiling above
- Status
- active
Property, Land, and Development
- Signed
- 11 Mar 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Corporate & Funding | 6bids · 6 electronic | 2 | — | — |
| 2 · HR and Employment | 9bids · 9 electronic | 4 | — | — |
| 3 · Housing Management (including leaseholder support) | 7bids · 7 electronic | 4 | — | — |
| 4 · Property, Land, and Development | 13bids · 13 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
9 commercial parties on the notice- Anthony Collins Solicitors LlpFramework contractor
- BERRY SMITH LLPFramework contractor
- BLAKE MORGAN LLPFramework contractor
- Capital Law LimitedFramework contractor
- Conwy County Borough CouncilFramework contractor
- DARWIN GRAY LLPFramework contractor
- Devonshires Solicitors LLPFramework contractor
- Hugh JamesFramework contractor
- Trowers & Hamlins LLPFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria