Find a TenderAwarded
Published 19 Jul 2021, 12:38 BST

Official UK procurement notice

Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services

Official notice

Authority: Keele University Science And Business Park (Education)·Consortium: 2 public authorities

GoodsOpen procedureSME suitable
Published estimate£200,000≈ £44k / year11% above published estimate
Submissions closed 23 Aug 2021awarded 18 Oct 2021
Awarded to F.R. Sharrock Ltd
Contract term 4 yrs 6 moends 31 Mar 2026 · extension options published · starts 4 Oct 2021

What is being bought

Published requirement description

The Grounds Team are responsible for the maintenance of all the grassed areas including the Sports Fields, the Woodlands and the formal Parks. The University is inviting Tenders to appoint a company to provide on a four (4) year lease agreement basis (2 years+2years suitable equipment for all year- round usage, seasonal grass cutting, seasonal leaf collection, snow clearance and salt gritting, as appropriate for the equipment.

Type1 Tractor- 1 x 4wd Tractor (100hp), Front end loader, Bucket, Pallet forks and Grab, 2 x D/A Spool Valves & Return Pipe, Floatation turf tyres, Beacons, RFL & Registration, Loader to have counter- weight and be capable of lifting greater than 1.5 tonne and with a quick hitch. Mainly used for loading skips, gritters , could be used for mowing grass.

Type 2 Tractor- 1 x 4wd Tractor (100hp), Front Linkage System, 3 x D/A Spool Valves & Return Pipe, 1x D/A spool valves and return pipe on the front; Flotation turf tyres, Beacons, RFL & Registration and with a quick hitch. Has snow plough, gritter and trailer. Collection of leaves and mowing grass.

Type 3 Tractor - 1 x 4wd Tractor (52hp), 3 x D/A Spool Valves & Return Pipe, Flotation turf tyres, Beacons, IQ gear box or equivalent, RFL & Registration and a minimum lift capacity on 'ball end' 1200kg. Mainly gritting , mowing and trailer work. Collection of leaves.

1 x Ride on Mower (26hp), 54" cutting deck, High tip grass collection system, Operator roll over protection, Turf tyres, Beacons, RFL & Registration. Mainly used for seasonal mowing

1 x Rigid Deck Roller Mower, 2.4m Cutting Width, Power required 40hp, cutting height range 10-100mm, Cutting spindles 4off and Work-rate at 12mph - 9.8 acres/hr. Mainly used for seasonal mowing.

1 x Zero Turn Ride on Mower (26hp), 60" cutting width, Operator roll over protection, Rear discharge deck, Turf tyres, Beacons, RFL & Registration and Independent suspension to be fitted. Mainly used for seasonal mowing

3 x RTV: 2wd / 4wd Utility Vehicles, 400cc, 2- person capacity, Road tyres, Adjustable load bed, Front & Rear hitch, Glass windscreen (front and rear) and metal roof, Cab must have lockable doors, Windshield wipers, Radios and heaters for cab, Beacons, RFL & Registration, and Capable of carrying Meyer Salt Spreader. Model No: LPV3 KERLPLUS Low Profile. All small work, with trailer and gritters used.

  • Recurrence: 4 years time

CPV: Agricultural machinery · Lease · Tractors

The lotProcurement structure

single lot · value published
Lot #1To appoint a company to provide on a four (4) year lease agreement basis (2…AwardedRenewal 4 yrs 6 moPublished value£200,000

To appoint a company to provide on a four (4) year lease agreement basis (2 years+2years) the following agricultural equipment.

Type1 Tractor- 1 x 4wd Tractor (100hp), Front end loader, Bucket, Pallet forks and Grab, 2 x D/A Spool Valves & Return Pipe, Floatation turf tyres, Beacons, RFL & Registration, Loader to have counter- weight and be capable of lifting greater than 1.5 tonne and with a quick hitch. Mainly used for loading skips, gritters , could be used for mowing grass.

Type 2 Tractor- 1 x 4wd Tractor (100hp), Front Linkage System, 3 x D/A Spool Valves & Return Pipe, 1x D/A spool valves and return pipe on the front; Flotation turf tyres, Beacons, RFL & Registration and with a quick hitch. Has snow plough, gritter and trailer. Collection of leaves and mowing grass.

Type 3 Tractor - 1 x 4wd Tractor (52hp), 3 x D/A Spool Valves & Return Pipe, Flotation turf tyres, Beacons, IQ gear box or equivalent, RFL & Registration and a minimum lift capacity on 'ball end' 1200kg. Mainly gritting , mowing and trailer work. Collection of leaves.

1 x Ride on Mower (26hp), 54" cutting deck, High tip grass collection system, Operator roll over protection, Turf tyres, Beacons, RFL & Registration. Mainly used for seasonal mowing

1 x Rigid Deck Roller Mower, 2.4m Cutting Width, Power required 40hp, cutting height range 10-100mm, Cutting spindles 4off and Work-rate at 12mph - 9.8 acres/hr. Mainly used for seasonal mowing.

1 x Zero Turn Ride on Mower (26hp), 60" cutting width, Operator roll over protection, Rear discharge deck, Turf tyres, Beacons, RFL & Registration and Independent suspension to be fitted. Mainly used for seasonal mowing

3 x RTV: 2wd / 4wd Utility Vehicles, 400cc, 2- person capacity, Road tyres, Adjustable load bed, Front & Rear hitch, Glass windscreen (front and rear) and metal roof, Cab must have lockable doors, Windshield wipers, Radios and heaters for cab, Beacons, RFL & Registration, and Capable of carrying Meyer Salt Spreader. Model No: LPV3 KERLPLUS Low Profile. All small work, with trailer and gritters used.

Contract period: 4 Oct 2021 – 31 Mar 2026 (4 yrs 6 mo)
Delivery: West Midlands · Keele University site campus in the UK at 617 acres. The Grounds Team are responsible for the maintenance of all the grassed areas including the Sports Fields, the Woodlands and the formal Parks
Extensions: 4 -year contract on the basis of 2 years +2 years .Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4 years time
First published
19 Jul 2021, 12:38 BST
Last source update
19 Oct 2021, 12:56 BST
Award evaluation window
23 Aug 2021 – …
FTS notice number
2021/S 000-026127
Classification (CPV)
Agricultural machineryLeaseTractors
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02c978 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Any review proceedings should be promptly brought to the attention of the Director of Finance of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCR2015'). Any review proceedings must be brought within the time-scales specified by the applicable law, including without limitation, PCR 2015. In accordance with PCR 2015,the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
23 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
23 Aug 2021, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

23 Aug 2021 → 19 Oct 2021 · 4 dates
  1. Submission deadline
    23 Aug 2021, 12:00 BST
  2. Bids opened
    23 Aug 2021, 12:30 BST
  3. Contract starts
    4 Oct 2021, 00:00 BST
  4. Notice published
    19 Oct 2021, 12:56 BST

Notice history

2 events · 2 releases on Find a Tender · since 19 Oct 2021
  1. Status changed to complete
    19 Oct 2021, 12:56 BST
  2. Buyer details updated
    19 Oct 2021, 12:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £222,0001 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 18 Oct 2021
Awarded toValueDateStatus
F.R. Sharrock LtdSME£222,000 †—Awarded

Contracts

  • Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services · F.R. Sharrock LtdSME

    Signed
    18 Oct 2021
    Value
    £222,000
    Period
    … – 31 Mar 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

Keele University Science And Business Park

Contracting authorityEducationBody governed by public lawEducationUniversity Keele University IC2 Finance Directorate Keele University Science & Innovation Park, Newcastle-under-Lyme, West Midlands, ST5 5NHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London
  • University of KeeleReview contact point Keele Staffordshire
  • University of Keele, Procurement Office,Mediation body Keele, Staffordshire
  • University of Keele, Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Keele. Staffordshire.Mediation body Newcastle-under-Lyme

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria