Official UK procurement notice
Learning Management System with Integrated Events Booking
Authority: Cambridgeshire County Council (Local council)
What is being bought
Published requirement descriptionCambridgeshire County Council is seeking to procure a Learning Management System (LMS) with integrated event booking functionality to replace separate legacy systems currently used across the organisation. This initiative is driven by the need to modernise our learning infrastructure, streamline operations, and improve the user experience for internal staff, external professionals, and members of the public.
The Council wishes to introduce an LMS that supports a wide range of learning formats, including eLearning, digital classrooms, and in-person training. It should offer robust reporting capabilities to meet governance requirements and provide evidence to support inspection frameworks including Ofsted and CQC.
Additionally, the system must accommodate a diverse user base, including approximately 4,800 employees, 8,000 external professionals, and over 10,000 citizens and residents, with flexible licensing and payment processing options.
- How the procedure runs: Bidders who pass the Conditions of Participation and achieve the minimum quality threshold of 60% of available Quality marks will be invited to demonstrate their proposed Learning Management System solution, and proceed to price evaluation.
- No preliminary market engagement: Preliminary market engagement was carried out prior to the commencement of the PA2023 regulations. This was advertised on Contracts Finder: https://www.contractsfinder.service.gov.uk/Notice/46877c2d-354c-4789-80d5-716da71f6f2f
CPV: Software package and information systems · Software-related services · Training services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£381,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 40%
- Supplier Demonstration: 10%
- Price: 50%
Published award criteria (3)
- Quality
- Supplier Demonstration
- Price
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Sept 2025, 11:34 BST
- Last source update
- 22 Jan 2026, 13:03 GMT
- Award evaluation window
- Submission end – 6 Jan 2026
- Authority reference
DN790954- FTS notice number
2025/S 000-058051- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059e01Find a Tender
- How it runs
Bidders who pass the Conditions of Participation and achieve the minimum quality threshold of 60% of available Quality marks will be invited to demonstrate their proposed Learning Management System solution, and proceed to price evaluation.
How it was run
Official notice- Submission deadline
- 17 Oct 2025, 12:00 BST
- Clarification deadline
- 6 Oct 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
19 Sept 2025 → 2 Feb 2026 · 8 dates- Tender notice published19 Sept 2025, 11:34 BST
- Clarification questions by385 days ago6 Oct 2025, 16:00 BST
- Submission deadline374 days ago17 Oct 2025, 12:00 BST
- Award decision expected by293 days ago6 Jan 2026, 23:59 GMT
- Assessment summaries sent278 days ago22 Jan 2026
- Latest notice published277 days ago22 Jan 2026, 13:03 GMT
- Contract starts268 days ago1 Feb 2026
- Standstill ends266 days ago2 Feb 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 19 Sept 2025- Tender notice published19 Sept 2025, 11:34 BSTUK4
- Contract award notice published22 Jan 2026, 13:03 GMTUK6
- Status changed to complete22 Jan 2026, 13:03 GMT
- Contract signature expected6 Feb 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CDSM Interactive Solutions6 Feb 2026 – 5 Apr 2030 · up to 5 Apr 2032Extensions: There is the potential for two contract extensions of 12 months, depending on both the success in achieving the required outcomes and availability of further funding. | £405,969 | 22 Jan 2026standstill to 2 Feb 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 17 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CDSM INTERACTIVE SOLUTIONS LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender