Learning Management System · UK public procurement notice

Official notice

Authority: South West Yorkshire Partnership NHS Foundation Trust (Central government)

Services

Sectors: Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE)

Planned pipeline valueValue not publishedpipeline notice, not a live tender

Tender notice expected 1 Feb 2024from the planned procurement notice

What is being bought

Published requirement description

The Trust is looking for the provision of a learning management and appraisal system, with the potential to add an application tracking system for recruitment.

CPV: Staff development services

The lotProcurement structure

single lot · no lot value published

Lot #1Planned

Organisation Background South West Yorkshire Partnership NHS Foundation Trust (SWYPFT) are a specialist NHS Foundation Trust that provides community, mental health and learning disability services to the people of Barnsley, Calderdale, Kirklees, and Wakefield. Over 1 million people live in Barnsley, Calderdale, Kirklees, and Wakefield across urban and rural communities from a range of diverse backgrounds. We aim to match the community’s needs with locally sensitive and efficient services. In addition, we provide some services e.g., medium secure (forensic) services to the whole of Yorkshire and the Humber. We work with other local NHS organisations to provide comprehensive health care to people in our area. We also work closely with local authorities (social care) and with other government departments and voluntary organisations. Our strategic ambitions set out what we want to achieve and be known for as an organisation. By fulfilling our objectives and achieving our priorities we will be: • A regional centre of excellence for learning disability, specialist, and forensic mental health services • A trusted provider of general community and wellbeing services delivering integrated care • A strong partner in mental health and learning disability service provision across South Yorkshire and West Yorkshire • A trusted host or partner in our four local integrated care partnerships • A compassionate and innovative organisation with equality, co-production, recovery, and creativity at its heart. 2. Introduction South West Yorkshire Partnership NHS Foundation Trust (SWYFT) would like to contract an experienced provider(s) to support in delivering an online learning management system to enable the monitoring and evaluation of staff learning and development. As part of this we would like the system to be able to record mandatory training requirements, staff meetings. It would be desirable for the system to facilitate blended online learning techniques through a variety of media and interactive technologies. In addition, we would ideally be looking to have an option for a facility to record and monitor staff appraisals, and also the ability to aid recruitment functions through an Application Tracking System. Currently the trust uses the NHS ESR system for it’s HR needs and Workpal for its appraisal function. We would require a system that can interface with the existing workforce system ESR as this would take away manual inputting, reporting and ensure accuracy when review periods come along. Ideally a system that passes back to ESR using APIs. We would require the product to be compatible with Microsoft Edge to be compliant with the Trust’s default web browser. 3. Requirements We are looking for an online function to deliver all of our HR needs to staff in a manner that is accessible to all staff, considering home working, shift work and visual/physical restrictions. The staff members would cover user profiles of Clinical staff, Non-Clinical/Support staff, and Temporary/Agency staff. It is required that there would be up to 5,000 users of the system. We would need user licences for each member of staff and Superuser/Admin licences which would give the Trust the ability to build, edit, administrate and report on the system. The following types of functionality would be required:  Functionality: A need to be able to understand aspects such as data entry, appraisal, recruitment options (ATS), eLearning build, customisation, workflow management, reporting capabilities, integration options, and user roles/permissions – as well as user statuses/teams e.g., Maternity leave  User Experience (UX): A need to evaluate the system's interface and ease of use, looking for features such as clear navigation, organised layouts, search functionality, and customisable user preferences, where appropriate. The system should provide a clear and obvious interface showing staff where they need to go for their working needs.  Customisation: A need to understand the extent to which the system can support processes and requirements, which may evolve in the coming years. This may include the ability to create custom forms, define rating scales, set up performance goals, and configure workflows. The layout should have the ability to be personalised to the Trust’s values and vision.  Scalability: The system should be able to comfortably accommodate our workforce of 4,500 – 5,000 employees, being able to cope in terms of user volume and data storage requirements. We’ll need assurance that the system can handle increased usage without significant performance degradation.  Integration: A need to evaluate the system's ability to integrate with other essential tools and systems in our technology ecosystem. A major priority includes integration with ESR, with potential for other relevant platforms.  Data Security: A need to assess the system's data protection measures to ensure the confidentiality, integrity, and availability of our sensitive appraisal data. Considering factors like backup and recovery processes, and compliance with data privacy regulations such as GDPR.  Reporting and Analytics: A need a system that provides robust reporting and analytics capabilities to extract meaningful insights from our appraisal data. Features such as pre-built report templates, customisable dashboards, data visualisation options, and the ability to export data in various formats are key. It is required that the system integrates with Power BI or has the functionality to export the data daily. The reporting capability will ensure that the Trust’s data is accurate and the organisation is compliant with requirements.  Mobile Accessibility: A need to consider whether the system offers mobile accessibility, allowing users to perform appraisals or acces…

Delivery: Yorkshire & Humber · Wakefield, Barnsley, Calderdale and Kirklees

Procedure terms & legal framework

From the official record

Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Past planning notice
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 29 Dec 2023, 17:16 GMT
Last source update: 29 Dec 2023, 17:16 GMT
Authority reference: T2740
FTS notice number: 2023/S 000-038044
Classification (CPV): Staff development services
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-042a2f Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

29 Dec 2023 → 1 Feb 2024 · 2 dates

Notice published
29 Dec 2023, 17:16 GMT
Tender notice expected
1 Feb 2024

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

South West Yorkshire Partnership NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Ouchthorpe Lane, Wakefield, Yorkshire & Humber, WF1 3SPContact name, email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.