Find a TenderAwarded

Published 10 Mar 2025, 09:20 GMT

Official UK procurement notice

Laser and Fibre Opto-Mechanical Components

Official notice

Authority: Heriot-Watt University (Education)

Framework agreementGoodsOpen procedureSME suitable

Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: Scotland (UKM75)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 4 Apr 2025awarded 21 Oct 2025

What is being bought

Published requirement description

The University is seeking to establish a Framework Agreement for the provision of Laser and Fibre Opto-Mechanical Components to its School of Engineering and Physical Sciences located on its Edinburgh Campus.

CPV: Laboratory, optical and precision equipments (excl. glasses)

How this framework works

From the published notice

Places: up to 8 suppliers · 3 bids received (0.4 per place) · 3 appointed

The lotProcurement structure

single lot · no lot value published

Lot #1This is an award notification for the University to establish a Framework Agreement…AwardedRenewal

This is an award notification for the University to establish a Framework Agreement for the provision of Laser and Fibre Opto-Mechanical Components to its School of Engineering and Physical Sciences located on its Edinburgh Campus.

Delivery: Scotland · Heriot-Watt University Riccarton Campus Edinburgh EH14 4AS

Extensions: The University reserves the right to extend the Agreement for one further 12 month period, subject to satisfactory performance and continuation of the University’s requirementsVariant bids: not allowedElectronic catalogue: required

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Technical: 70%
Commercial: 30%

Published award criteria (2)

Technical: 70
Commercial: 30

Conditions of participation1

Economic & financial standing
Bidders will be required to have a minimum “general” yearly turnover of the amount listed below, for the last 2 years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
The Successful Contractor will be required to provide two years audited accounts, or equivalent prior to awarded to the Contract, or confirm in their tender submission the publicly accessible, free, online location of accounts if available in such a format. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below.
Bidders also must confirm they can provide the following supporting evidence at point of award.
Minimum: Turnover Requirements Bidders will be required to have a minimum “general” yearly turnover of 500,000 GBP for the last 2 years. Insurance Requirements It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the fo…

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“Laser and Fibre Opto-Mechanical Components” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 10 Mar 2025, 09:20 GMT
Last source update: 21 Oct 2025, 16:20 BST
Award evaluation window: 14 Mar 2025 – …
Authority reference: HWU-UK-2425-131-00
FTS notice number: 2025/S 000-067228
Classification (CPV): Laboratory, optical and precision equipments (excl. glasses)
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-04de1d Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:813635)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 4 Apr 2025, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 14 Mar 2025, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

14 Mar 2025 → 21 Oct 2025 · 3 dates

Bids opened
14 Mar 2025, 12:00 GMT
Admission / appointment period endsperiod end, not a bid countdown
4 Apr 2025, 12:00 BST
Notice published366 days ago
21 Oct 2025, 16:20 BST

Notice history

4 events · 3 releases on Find a Tender · since 10 Mar 2025

Status changed to active
10 Mar 2025, 09:21 GMT
Procurement method changed
10 Mar 2025, 09:21 GMT
Deadline moved to 14 Mar 2025, 12:00 GMT
10 Mar 2025, 09:21 GMT
-21 days · was 4 Apr 2025, 12:00 BST
Status changed to complete
21 Oct 2025, 16:20 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	14 Mar 2025	4 Apr 2025	+21 d
—	Bid openingConditions for opening of tenders · IV.2.7	14 Mar 2025	4 Apr 2025	+21 d

Tender submission date & time changed to allow tenderers more time to prepare a tender response

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 32 from SMEs

Contracts signed 1latest 21 Oct 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 067228-2025-HWU-UK-2425-131-00-1
Signed
21 Oct 2025
Value
£250,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids · 3 electronic · 3 from abroad	2	—	—

Contracting authority & participating public bodies

Heriot-Watt University

Contracting authorityEducationBody governed by public lawEducation Moyen House, Research Park North, Heriot-Watt University, Riccarton, Edinburgh, Scotland, EH14 4APContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Edinburgh Sheriff Court and Justice of the Peace CourtReview body Edinburgh

Framework contractors & participating bidders

3 commercial parties on the notice

Newport Spectra-Physics Ltd.Framework contractor Units 3 & 4, Cowley Way, Weston Road, Crewe, North West, CW1 6AGContact phone
Photonic Solutions LtdFramework contractor Unit 2.2 Quantum Court, Heriot Watt University Research Park, Edinburgh, Scotland, EH14 4APContact phone
ThorlabsFramework contractor 204 Lancaster Way Business Park, Cambridgeshire Business Park, Ely, East of England, CB6 3NXContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.