Landscaping and Grounds Maintenance

INTRODUCTION

Avison Young (AY) on behalf of GLA Land and Property Limited (GLAP) and TfL would like to invite you to express an interest in the above-referenced opportunity. The principal objective of the Landscaping and Grounds Maintenance contracts for the Greater London Authority (GLA) estate is to ensure the properties under management are fit for purpose and to raise standards and add value through continuous improvement across the portfolio through an efficient, effective and proactive approach to the landscaping and grounds maintenance services and effective management of associated reactive and periodic works and problem solving.

The intention to award each of the Landscaping and Grounds Maintenance contract to a single provider

The GLA and its wholly owned subsidiary GLAP operates a diverse property portfolio. The GLA's Estates Management function is responsible for managing a portfolio of circa 650 hectares (ha) of land and properties across London

GLAP has extensive land and property holdings including infra-structure such as roads, parks and external common areas together with development sites and other commercial, residential and leisure premises and services providers are required to support the management of the estate. The Landscaping and Grounds Maintenance services will be delivered through a suite of Contract for Services, for a period of 2 years, with an option to extend by up to a further 2 years in 1 year increments (the "Project").

The principal aim of this Project is to facilitate a planned and reactive Landscaping and Grounds Maintenance contract and related services across the GLAP Estate in a manner that is:

• more economic than the existing supply chain arrangements
• straightforward and flexible to operate
• aligned to new GLAP and TfL structure but flexible enough to adapt to changing circumstances over their life
• focussed on quality, on-time delivery of periodic and reactive works and high levels of contract management and service delivery
• simple to operate for both client and contractors
• collaborative in approach

GLAP is looking to appoint a highly skilled and motivated team with appropriate experience to support on delivering the listed services. GLA wish to adhere to the Mayor of London's policy of supporting SMEs, local companies, and communities where possible.

THE SERVICES

The landscaping and grounds maintenance comprise of the following services:

Landscaping and Grounds Maintenance

a) Water feature / Balancing Pond maintenance;

b) Clearance including litter, debris, leaves and graffiti removal;

c) Boundaries including fencing, gates and walls, etc.;

d) External furniture including bollards, sculptures, guard rails, cigarette and dog bins;

e) Footpaths and roads;

f) External planters;

g) Waste and Fly Tipping Management;

h) Planting, Seeding;

i) Flower Beds and Borders;

j) Grassed Areas and Lawns;

k) Weed and Moss Killing;

l) Trees, stakes, ties, fencing;

m) Shrubs and hedges; and

n) Specialist Plant expertise.

o) Parks

p) Tree inspections

q) Removal of reeds from waterways

r) Litter Picking and bin emptying

Pest control

a) Planned and reactive pest control

b) Mice, rats and insects

c) Rabbit Culling

d) Wasp Nests

Mechanical Road Sweeping

a) Mechanical Road Sweeping

Gullies

a) External gullies and culverts/swales;

b) Not mains drainage maintenance

PROCUREMENT APPROACH

AY, GLAP and TfL is considering the most appropriate packaging and procurement strategy to ensure the best value delivery solution is adopted.

The procurement exercise will be issued though a restricted procedure.

The procurement exercise will involve a 2-stage process:

Stage one a selection questionnaire will be issued to those service providers who express an interest in this tender opportunity.

Stage two an invitation to Tender will be issued to those successful bidders following evaluation of the selection questionnaire.

The expected date for Contract Award is anticipated to be December 2022. Full details of the procurement programme will be provided in the Invitation to Tender documents.

Avison Young will be providing the procurement management and co-ordinating role for TfL and the GLA and Avison Young will be the main point of contact for all matters relating to the procurement process.

PROJECT TIMESCALES

It is anticipated that the contract will commence following award for an initial period of approximately of 24 months. There will be an option to extend the contract beyond the initial period by up to a further 24 months in 12 month increments.

The closing date for Expression of Interests is 2pm Tuesday, 22nd February 2022.

This opportunity will provide a shortlist of companies who are pre-qualified to bid for the future procurement processes associated with this opportunity. If your company is interested in becoming shortlisted, please express your interest on Medius by following the link below:

redirect.transaxions.com/events/3wnsz ↗ Additional information: Once you have registered your interest in this opportunity, within 24 hours you will be issued with the Market Sounding Questionnaire (MSQ). The deadline to return the MSQ is 2pm on Tuesday, 1st March 2022.