Landscape Maintenance Contract 2026-2029

{
  "id": "013960-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-02-16T15:41:06Z",
  "ocid": "ocds-h6vhtk-065534",
  "buyer": {
    "id": "GB-FTS-87561",
    "name": "Almond Housing Association"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823548"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-065534",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 1150000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "May take up option of twelve month extensions up to a maximum of two further years (2029-2031) at an estimated value 230000 GBP (excluding VAT) per annum.\nThe annual anticipated cost per annum excluding VAT is 230000 GBP"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public\nContracts (Scotland) Regulations 2015.\nSPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Livingston, Whitburn and Blackburn, West Lothian"
        },
        "deliveryAddresses": [
          {
            "region": "UKM78"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77211300",
            "scheme": "CPV",
            "description": "Tree-clearing services"
          },
          {
            "id": "77211400",
            "scheme": "CPV",
            "description": "Tree-cutting services"
          },
          {
            "id": "77211500",
            "scheme": "CPV",
            "description": "Tree-maintenance services"
          },
          {
            "id": "77340000",
            "scheme": "CPV",
            "description": "Tree pruning and hedge trimming"
          },
          {
            "id": "77341000",
            "scheme": "CPV",
            "description": "Tree pruning"
          },
          {
            "id": "77310000",
            "scheme": "CPV",
            "description": "Planting and maintenance services of green areas"
          }
        ]
      }
    ],
    "title": "Landscape Maintenance Contract 2026-2029",
    "value": {
      "amount": 1150000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-03-18T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "2028 at the earliest if the optional 12 month extensions are not applied"
    },
    "awardPeriod": {
      "startDate": "2026-03-18T12:00:00Z"
    },
    "description": "The Contract will principally comprise landscape maintenance services including litter picking, leaf collection, amenity and rough grass cutting, weed and moss growth removal, herbicide weed application, weed removal to shrub and hedge planting beds, pruning to shrubs and hedges.  The Contract will also include a Winter gritting & snow clearance services to existing properties and common landscaped areas.\nThe Contract will further include a three year tree management service incorporating an annual tree survey report with follow up action works, and minor repairs to existing hard and soft landscape areas.\nThe service will be delivered primarily to estates located in Livingston, Whitburn and Blackburn, and Almond Housing Association may instruct the Contractor to provide landscape maintenance services at additional estates within their ownership or factored throughout West Lothian, which may include recently completed new build housing sites or future new build housing developments that have not been completed at the date of inviting tenders.",
    "tenderPeriod": {
      "endDate": "2026-03-18T12:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "performanceTerms": "Tender Document F 'Key Performance Indicators' attached to this Contract Notice.\nWhere performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Almond Housing Association.\nFailure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "71421000",
      "scheme": "CPV",
      "description": "Landscape gardening services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to have a minimum 'general' yearly turnover of 460000 GBP for the last two years or have an average yearly turnover of a minimum of 460000 GBP for the last two years.\nWhere turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.\nIt is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:\nEmployer's (Compulsory) Liability Insurance - 5,000,000 GBP\nPublic Liability Insurance - 5,000,000 GBP"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "Question 4C.1.2 - Bidders will be required to provide three examples of landscape maintenance services that are similar to the requirements of Almond Housing Association and demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.\nQuestion 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\na) their standard payment terms\nb) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\nIf the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.\nQuestions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years.\nQuestion 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-87561",
      "name": "Almond Housing Association",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM78",
        "locality": "Livingston",
        "postalCode": "EH54 5AB",
        "countryName": "United Kingdom",
        "streetAddress": "44 Etive Walk"
      },
      "details": {
        "url": "http://www.almondha.org.uk",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Registered Social Landlord"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Almond Housing Association"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk",
        "name": "Iona Taylor",
        "email": "iona.taylor@almondha.org.uk",
        "telephone": "+44 1506439291"
      }
    },
    {
      "id": "GB-FTS-30814",
      "name": "A.D.A Construction Consultants",
      "roles": [
        "processContactPoint"
      ],
      "address": {
        "region": "UKM83",
        "locality": "Paisley",
        "postalCode": "PA3 3BB",
        "countryName": "United Kingdom",
        "streetAddress": "Pavilion 3, St James Business Park, Linwood Road"
      },
      "details": {
        "url": "https://www.publiccontractsscotland.gov.uk"
      },
      "identifier": {
        "legalName": "A.D.A Construction Consultants"
      },
      "contactPoint": {
        "name": "Alan Shanks",
        "email": "alan.shanks@ada-cc.co.uk",
        "telephone": "+44 1418160184"
      }
    },
    {
      "id": "GB-FTS-37521",
      "name": "Livingston Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Livingston",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Livingston Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or\nfail basis using the following scoring methodology;\n0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified.\n1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.\n2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.\n3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.\n4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.\n5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.\nA Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail.\nAlmond Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=823548.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease refer Tender Document D 'Community Benefits'\n(SC Ref:823548)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=823548",
  "initiationType": "tender"
}