Official UK procurement notice
Landscape Maintenance and Common Close Cleaning Services Contract 2026-2027
Authority: Southside Housing Association (Housing)
What is being bought
Published requirement descriptionThe Contract will principally comprise landscape maintenance and common close cleaning services.
The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Pollokshields, Mount Florida, Cathcart, Shawlands, Strathbungo, Ibrox, Kinning Park, Crosshill, Cardonald, Halfway, Penilee, Strathbungo, Pollokshaws and Shawlands, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include, tree maintenance services, tree and stump removal works, Winter Gritting to hard landscaped areas and repairs to existing damaged grass and other landscaped areas.
The Landscape Maintenance services to the properties described within the tender documentation are currently undertaken by Southside Housing Association’s estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity.
The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C ‘Common Close Cleaning Specification’ for further information).
Southside Housing Association may introduce additional landscape maintenance estates or common close cleaning to property during the Contract that are located on the south side of Glasgow which are in ownership or factored by Southside Housing Association. Where additional services are added to the Contract by Southside Housing Association, the additional services shall be valued at the rates within Tender Document A where the landscape maintenance or common close cleaning requirements are similar in character.
Southside Housing Association may also omit any of the landscape maintenance estates or common close cleaning properties listed within the tender documentation at any time during the Contract where a landscape maintenance estate or common close cleaning property is no longer in ownership, factored by Southside Housing Association or Southside Housing Association are unable to obtain authorisation to proceed with the services to a property where consent from factored owners has not been obtained. No loss or recompense will be due to the Contractor if Southside Housing Association omit any of the landscape maintenance estates or common close cleaning properties during the Contract where estates or properties are no longer in ownership or factored by Southside Housing Association, or where Southside Housing Association have been unable to obtain consent to proceed with the service from factored owners.
The commencement date for the Contract is currently estimated to be 1 April 2026.
The Contract term will be for an initial twelve month period with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030.
The decision to award the Contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments.
- Recurrence: 2026 at the earliest if the optional 12 month extensions are not applied
CPV: Accommodation, building and window cleaning services · Cleaning services · Grounds maintenance services · Landscape gardening services · Ornamental and pleasure gardens maintenance services · Parks maintenance services · Planting and maintenance services of green areas · Tree-maintenance services
The lotProcurement structure
single lot · value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the…AwardedRenewalPublished value£1,048,000
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015.
Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to several estates to illustrate Southside Housing Association’s landscape maintenance and common close cleaning requirements contained within the tender documentation, and challenges of undertaking the landscape maintenance in particular estates.
The Meet the Buyer/Site Visit Event will be attended by the person from Southside Housing Association that is currently responsible for the management of the landscape maintenance and common close cleaning. The Meet the Buyer/Site Visit Event will commence at 10am on Friday 20th February 2026.
To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to [email protected] not later than 12noon on Thursday 19th February 2026.
A list of the estate addresses to be included at the Meet the Buyer/Site Visit and sequencing will be distributed in advance of Friday 20th February 2026 to the organisations that registered their attendance.
Bidders are asked to keep the maximum number of persons to that will attend the Event on behalf of their organisation to two delegates.
Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 524000 GBP for the last two years or have an average yearly turnover of a minimum of 524000 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
- Technical & professional ability
Question 4C.1.2 - Bidders will be required to provide three examples of landscape maintenance services and also three examples of common close cleaning services that are similar to the requirements of Southside Housing Association and demonstrate that they have the relevant experience to deliver the services/supplies as described in part I.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years.
Question 4C.9 - Bidders will be required to demonstrate that they have (or have ac…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2026 at the earliest if the optional 12 month extensions are not applied
- First published
- 6 Feb 2026, 12:13 GMT
- Last source update
- 3 Jun 2026, 10:29 BST
- Award evaluation window
- 9 Mar 2026 – …
- FTS notice number
2026/S 000-052196- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0649fbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Tender Document F 'Key Performance Indicators' attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial
Plan for the approval of Southside Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may
lead to the termination of the Contractor.
Publisher note: (SC Ref:833661)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 9 Mar 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 9 Mar 2026, 12:00 GMT
Timeline
9 Mar 2026 → 5 Jun 2026 · 4 dates- Submission deadline227 days ago9 Mar 2026, 12:00 GMT
- Bids opened227 days ago9 Mar 2026, 12:00 GMT
- Notice published141 days ago3 Jun 2026, 10:29 BST
- Bids must remain valid until138 days ago5 Jun 2026, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Jun 2026, 10:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Caledonian Maintenance Services LtdSME | £358,365 † | — | Awarded |
Contracts
Contract 052196-2026-1 · Caledonian Maintenance Services LtdSME
- Signed
- 3 Jun 2026
- Value
- £358,365
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Caledonian Maintenance Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.