Landfill Flare Maintenance · UK public procurement notice

Official notice

Authority: Suffolk County Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: Cleaning & Environmental Services (90) Delivery: East of England (UKH14)

Awarded value£115,000published contract · exc. VAT

Awarded 19 Apr 2021no call for competition

Awarded to Landfill Systems Maintenance Ltd

What is being bought

Published requirement description

Essex County Council, Norfolk County Council and Suffolk County Council are seeking to appoint Landfill Systems Maintenance Limited to provide their landfill flare and where appropriate, biofilter maintenance services. This includes, but is not limited to the stack, booster system, control system and associated parts.

CPV: Landfill management services

The lotProcurement structure

single lot · no lot value published

Lot #1Contract to provide flare maintenance services for Landfill sites in Essex, Norfolk…

Contract to provide flare maintenance services for Landfill sites in Essex, Norfolk and Suffolk

Delivery: East of England · Essex, Norfolk and Suffolk

Extensions: We may extend this Agreement for up to 24 months by giving You six months' notice in writing which notice expires no later than the Expiry Date. The extension may be provided in any manner in so far as it does not exceed 24 months. For example 12 months + 12 months.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 21 May 2021, 16:54 BST
Last source update: 21 May 2021, 16:54 BST
Authority reference: CD1314
FTS notice number: 2021/S 000-011390
Classification (CPV): Landfill management services
Delivery area: East of England (UKH14)
Official registry OCID: ocds-h6vhtk-02b3f0 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The award of the contract is lawful in accordance with regulation 32 of the Public Contract Regulations 2015 (as amended) as competition is absent for the following technical reasons.
Due to the propriety of the software and hardware which is interconnected, to award a contract to another provider would require the hardware and monitoring system to be replaced in total at an estimated cost of £150,000 to £200,000 per Council. The Councils do not have budget for the replacement of this equipment.
Due to the existing software it negates the Councils' ability to undertake a competitive procurement with other specialist companies as a different monitoring system would not be able to connect with the existing hardware.
The expected value of the contract for the maximum five year term (inclusive of extensions) is £115,000 which is below the Public Contracts Regulations 2015 (as amended) threshold £189,330. Therefore, the award of the contract is outside of scope of the Public Contracts Regulations 2015 (as amended). The Councils have undertaken to issue a Voluntary Ex Ante Notice in line with their own aims on transparency.

Review and risk notes

Review procedure: Review Procedures are as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited, and any such proceedings must be brought in the High Court of England and Wales. Essex County Council, Norfolk County Council and Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers.

Publisher note: The Contract shall be awarded in the names of Essex County Council, Norfolk County Council and Suffolk County Council jointly.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £115,0001 contract exc. VAT

Contracts signed 1latest 19 Apr 2021

Awarded to	Value	Date	Status
Landfill Systems Maintenance LtdSME	£115,000 †	—	Awarded

Contracts

Landfill Flare Maintenance · Landfill Systems Maintenance LtdSME
Signed
19 Apr 2021
Value
£115,000
Status
active

Contracting authority & participating public bodies

Suffolk County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Endeavour House, Russell Rd, IPSWICH, East of England, IP12BXContact name, email, phone

Dispute resolution & review bodies

Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Landfill Systems Maintenance LimitedAwarded supplier Ipswich, East of England, IP7 &HR

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.