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Find a TenderAwardedContract award notice
Published 2 Jul 2025, 17:41 BST

Official UK procurement notice

LAMPTON LEISURE MANAGEMENT SOFTWARE

Official notice

Authority: London Borough of Hounslow (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: London (UKI75)
Published estimate£600,000≈ £150k / year · £600,000 inc. VAT43.1% below published estimate
Submissions closed 28 Jul 2025awarded 10 Sept 2025
Award (standstill) to Perfect Gym Solutions S.A
Contract term 4 yrsends 30 Sept 2029 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Provision, and implementation, of a leisure management system

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£600,000
Contract period: 1 Oct 2025 – 30 Sept 2029 (4 yrs) · up to 30 Sept 2030 with extensionsValue: £600,000 exc. VAT · £600,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: 1 x 12 month extension
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Quality: 80%
  • Cost: 20%
Published award criteria (2)
  • Quality
  • Cost
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Jul 2025, 17:41 BST
Last source update
11 Sept 2025, 09:35 BST
Award evaluation window
Submission end – 17 Sept 2025
Authority reference
DN780762
FTS notice number
2025/S 000-036958
Latest notice
Contract award notice (UK6)
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
London (UKI75)
Official registry OCID
ocds-h6vhtk-0557f1 Find a Tender

How it was run

Official notice
Submission deadline
28 Jul 2025, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.londontenders.org ↗

Timeline

2 Jul 2025 → 1 Oct 2025 · 7 dates
  1. Tender notice published
    2 Jul 2025, 17:41 BST
  2. Submission deadline
    28 Jul 2025, 12:00 BST
  3. Assessment summaries sent
    11 Sept 2025, 00:00 BST
  4. Latest notice published
    11 Sept 2025, 09:35 BST
  5. Award decision expected by
    17 Sept 2025, 23:59 BST
  6. Standstill ends400 days ago
    22 Sept 2025, 23:59 BST
  7. Contract starts392 days ago
    1 Oct 2025, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 2 Jul 2025
  1. Tender notice published
    2 Jul 2025, 17:41 BST
    UK4
  2. Contract award notice published
    11 Sept 2025, 09:35 BST
    UK6
  3. Status changed to complete
    11 Sept 2025, 09:35 BST
  4. Contract signature expected
    30 Oct 2025, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £341,1951 award inc. VAT; no net value published
Bids received 111 from SMEs
Awarded toValueDateStatus
Perfect Gym Solutions S.ASME10 Nov 2025 – 9 Nov 2028 · up to 31 Oct 2031Extensions: 2 x 12 month extensions£341,195 inc. VAT10 Sept 2025standstill to 22 Sept 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11final-stage tenders10—

Contracting authority & participating public bodies

London Borough of Hounslow

Contracting authorityPublic authority - sub-central government GB-PPON: PQYY-1684-DYLV Hounslow House, 7 Bath Road, Hounslow, London, London, TW3 3EBContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Perfect Gym Solutions S.A.Awarded supplierGB-PPON: PVXD-6825-MLPD Ul. Franciszka Klimczaka 1, Warszawa, PL, 01-797, PLContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender