Official UK procurement notice
Laboratory & Workshop Equipment - Preventative Maintenance, Reactive Works and Inspection
Authority: Heriot-Watt University (Education)
What is being bought14 lots · detail below
Published requirement descriptionThe University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance, reactive works and inspection to the The University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
CPV: Preventive maintenance services
Lots and requirements (14)Procurement structure
14 lots · no lot values published · same evaluation weights on every lotLot #1Autoclaves (Preventative Maintenance)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #2Chiller Systems (Preventative Maintenance)Renewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #3Compressors (Preventative Maintenance)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #4Cryogenic Pressure Vessels (PM & Inspection)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance, reactive works and inspection to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #5Gas Detection Systems (PM & Inspection)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance, reactive works and inspection to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #6Gas Regulators (PM & Inspection)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance, reactive works and inspection to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #7Gas Supply Systems (PM & Inspection)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance, reactive works and inspection to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #8Laser Cutting Equipment (Preventative Maintenance)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #9Lifting Moving Equipment (Preventative Maintenance)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #10Ovens (Preventative Maintenance)CancelledRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #11Pumps (Preventative Maintenance)CancelledRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #12Steam Boilers (Preventative Maintenance)CancelledRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #13Testing Equipment (Preventative Maintenance)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
Lot #14Workshop Machinery (Preventative Maintenance)AwardedRenewal
The University is looking to procure the services of a Contractor to provide comprehensive preventative maintenance and reactive works to the University covering laboratory and workshop equipment, located across the various buildings on its Edinburgh campus.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- Commercial: 30%
Published award criteria (2)
- Technical: 70
- Commercial: 30
- Economic & financial standing
Bidders will be required to have a minimum “general” yearly turnover of the amount listed below, for the last 2 years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
The Successful Contractor will be required to provide two years audited accounts, or equivalent prior to awarded to the Contract, or confirm in their tender submission the publicly accessible, free, online location of accounts if available in such a format. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below.
Bidders also must confirm they can provide the following supporting evidence at point of award
Minimum: Turnover Requirements Bidders will be required to have a minimum “general” yearly turnover of 400,000 GBP for the last 2 years. Insurance Requirements It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the fo…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Oct 2024, 16:23 BST
- Last source update
- 28 Oct 2025, 15:27 GMT
- Award evaluation window
- 4 Nov 2024 – …
- Authority reference
HWU-UK-2425-014-00- FTS notice number
2025/S 000-069058- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a522Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Tenderers will be asked to submit the following forms. These forms are for information only and will not be scored. Form of Tender Bona Fide Tender Freedom of Information Supply Chain Code of Conduct The Successful Tenderer must confirm that they comply with the requirements of the Modern Slavery Act 2015. The Successful Tenderer will be required to provide two years audited accounts, or equivalent prior to awarded to the Contract, or confirm in their tender submission the publicly accessible, free, online location of accounts if available in such a format. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing. Where the capability & capacity of a subcontractor, members of a consortia or any other body will be relied on, separate SPD(s) are required from each of those other parties relied on. Where subcontractors are to be used but their capability & capacity are not relied on, the University may choose to request separate SPD(s). The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27704. The ITT code is itt_56671. (SC Ref:814118)
How it was run
Official notice- Submission deadline
- 4 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 4 Nov 2024, 12:00 GMT
Timeline
4 Nov 2024 → 28 Oct 2025 · 3 dates- Submission deadline4 Nov 2024, 12:00 GMT
- Bids opened4 Nov 2024, 12:00 GMT
- Notice published359 days ago28 Oct 2025, 15:27 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Oct 2025, 15:27 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 further award records carry no date or value.
Contracts
Compressors (Preventative Maintenance) · Scot JCB T/A Scot Industrial AirSME
- Signed
- 1 Mar 2025
- Value
- £39,561
- Status
- active
Testing Equipment (Preventative Maintenance) · InstronSME
- Signed
- 1 Mar 2025
- Value
- £20,604
- Status
- active
Workshop Machinery (Preventative Maintenance) · Absolute Machine Tool Services LtdSME
- Signed
- 1 Mar 2025
- Value
- £99,180
- Status
- active
Autoclaves (Preventative Maintenance) · Astell Scientific LimitedSME
- Signed
- 1 Mar 2025
- Value
- £13,380
- Status
- active
Laser Cutting Equipment (Preventative Maintenance) · Trotec Laser UK LimitedSME
- Signed
- 1 Mar 2025
- Value
- £23,555
- Status
- active
Cryogenic Pressure Vessels (PM & Inspection) · Wessington Cryogenics LtdSME
- Signed
- 1 Mar 2025
- Value
- £6,429
- Status
- active
Gas Detection Systems (PM & Inspection) · Gaswatch UKSME
- Signed
- 1 Mar 2025
- Value
- £85,050
- Status
- active
Gas Regulators (PM & Inspection) · Speck and BurkeSME
- Signed
- 1 Mar 2025
- Value
- £1,521
- Status
- active
Gas Supply Systems (PM & Inspection) · Speck and BurkeSME
- Signed
- 1 Mar 2025
- Value
- £40,860
- Status
- active
Lifting Moving Equipment (Preventative Maintenance) · Scottish Crane and Engineering ServicesSME
- Signed
- 1 Mar 2025
- Value
- £5,448
- Status
- active
Ovens (Preventative Maintenance)
- Signed
- 1 Mar 2025
- Value
- £3,546
- Status
- active
Pumps (Preventative Maintenance)
- Signed
- 1 Mar 2025
- Value
- £9,450
- Status
- active
Steam Boilers (Preventative Maintenance)
- Signed
- 1 Mar 2025
- Value
- £6,810
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Autoclaves (Preventative Maintenance) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 3 · Compressors (Preventative Maintenance) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 4 · Cryogenic Pressure Vessels (PM & Inspection) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 5 · Gas Detection Systems (PM & Inspection) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 6 · Gas Regulators (PM & Inspection) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 7 · Gas Supply Systems (PM & Inspection) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 8 · Laser Cutting Equipment (Preventative Maintenance) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 9 · Lifting Moving Equipment (Preventative Maintenance) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 10 · Ovens (Preventative Maintenance) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 11 · Pumps (Preventative Maintenance) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 12 · Steam Boilers (Preventative Maintenance) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 13 · Testing Equipment (Preventative Maintenance) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 14 · Workshop Machinery (Preventative Maintenance) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
11 commercial parties on the notice- Absolute Machine Tool Services LtdAwarded supplier
- Astell Scientific LtdAwarded supplier
- Gaswatch UKAwarded supplier
- Instron LtdAwarded supplier
- PUMP ACTION LIMITEDAwarded supplier
- Scot JCB T/A Scot Industrial AirAwarded supplier
- Scotia Instrumentation LimitedAwarded supplier
- Scottish Crane and Engineering ServicesAwarded supplier
- Speck and BurkeAwarded supplier
- Trotec LaserAwarded supplier
- Wessington Cryogenics LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.