Official UK procurement notice
KMPT Grounds & Gardens Maintenance Service
Authority: Kent and Medway NHS and Social Care Partnership Trust (NHS & healthcare)
What is being bought
Published requirement descriptionKent and Medway NHS and Social Care Partnership Trust (the "Authority") has awarded a Contract for the provision of a fully inclusive Grounds and Gardens Maintenance Service across the Authority's sites. <br/><br/>The Supplier will ensure that all sites are maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).<br/><br/>The Contract commenced on 16th January 2025 for a period of five (5) years. The term may be extended, provided that the duration of the Contract shall be no longer than seven (7) years in total.
CPV: Floral-display services · Grounds maintenance services · Ornamental and pleasure gardens maintenance services · Planting and maintenance services of green areas · Tree pruning and hedge trimming · Tree-maintenance services · Weed-clearance services
The lotProcurement structure
single lot · value publishedLot #1The Authority has procured this Contract following the Open Procedure under the UK…AwardedRenewalPublished value£630,000
The Authority has procured this Contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Authority's Standing Financial Instructions. The Authority has awarded one Contract for the provision of all services detailed within the Contract specification.<br/><br/>The Authority is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. The Authority's services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury. A range of services are also provided in community locations, reflecting the urban and rural mix of the area. Each year, the Authority cares for over 2,000 people in our hospitals and 54,000 people in the community.<br/><br/>The Authority will work collaboratively with the Supplier of the Grounds and Gardens Maintenance Service to achieve its ambitions of making a ‘cared for environment’ and help the Authority to meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the Contract.<br/><br/>The Supplier will be required to ensure that all sites are to be maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).<br/><br/>Core tasks will include, but not be limited to,<br/><br/>
- Grass cutting;<br/>
- Shrub/herbaceous bed maintenance;<br/>
- Hedge maintenance;<br/>
- Cleaning of grounds, pathways free of moss; and<br/>
- Court yard works (TBD).<br/><br/>Periodic tasks will include, but not be limited to:<br/><br/>
- Grass edging;<br/>
- Tree surveys and tree works resulting from surveys;<br/>
- Young tree maintenance; and<br/>
- Replacement of shrubs and plants.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Quality: 30%
- price: 60%
- Net Zero and Social Value: 10%
Published award criteria (3)
- Technical Quality: 30
- Net Zero and Social Value: 10
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 20 Aug 2024, 11:32 BST
- Last source update
- 12 Feb 2025, 17:41 GMT
- Award evaluation window
- 11 Nov 2024 – …
- FTS notice number
2025/S 000-004822- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049206Find a Tender
Publisher note: The values stated in sections II.1.7. and V.2.4 of this notice represent the Authority's estimate of the total contract value over its entire term, including any possible extension(s), at the time of contract award.<br/><br/>The Contract includes a mechanism for the Supplier to apply for an uplift to the fixed Contract charges annually, based on the Consumer Price Index. The values stated in sections II.1.7. and V.2.4 of this notice are exclusive of any potential future uplifts to the Contract charges permitted in accordance with the Contract terms and conditions.<br/><br/>The Authority does not guarantee any value associated with this notice, and charges for services provided by the Supplier shall be strictly in accordance with the signed Contract.
How it was run
Official noticeTender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗
- Submission deadline
- 11 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 11 Nov 2024, 12:00 GMT
Timeline
16 Sept 2024 → 12 Feb 2025 · 5 dates- Next notice expected16 Sept 2024, 00:00 BST
- Submission deadline11 Nov 2024, 12:00 GMT
- Bids opened11 Nov 2024, 12:00 GMT
- Contract starts16 Jan 2025
- Notice published12 Feb 2025, 17:41 GMT
Notice history
5 events · 4 releases on Find a Tender · since 1 Oct 2024- Published value updated to £630,0001 Oct 2024, 19:05 BSTwas £588,000
- Status changed to active1 Oct 2024, 19:05 BST
- Procurement method changed1 Oct 2024, 19:05 BST
- Deadline published: 11 Nov 2024, 12:00 GMT1 Oct 2024, 19:05 BST
- Status changed to complete12 Feb 2025, 17:41 GMT
Published amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.2.4.1 | Kent & Medway NHS & Social Care Partnership Trust ("KMPT") invites providers of Grounds and Gardens Maintenance Services to attend a pre-procurement market engagement exercise, consisting of an overview presentation where providers will have the opportunity to learn more about the Trust's future service requirements and aspirations, procurement strategy and timetable, and to engage with a Q&A sess… | TEXT CHANGE NOTE: The deadline for requests to participate is 13:00 on Friday 30th August 2024. The market engagement day will be held virtually at 13:00 on Monday 2nd September 2024. See last paragraph for further details on submitting an expression of interest.Kent & Medway NHS & Social Care Partnership Trust ("KMPT") invites providers of Grounds and Gardens Maintenance Services to attend a pre-… | |
| — | TextII.2.4.1 | Kent & Medway NHS & Social Care Partnership Trust ("KMPT") invites providers of Grounds and Gardens Maintenance Services to attend a pre-procurement market engagement exercise, consisting of an overview presentation where providers will have the opportunity to learn more about the Trust's future service requirements and aspirations, procurement strategy and timetable, and to engage with a Q&A sess… | TEXT CHANGE NOTE: The deadline for requests to participate is 13:00 on Friday 30th August 2024. The market engagement day will be held virtually at 13:00 on Monday 2nd September 2024. See last paragraph for further details on submitting an expression of interest.Kent & Medway NHS & Social Care Partnership Trust ("KMPT") invites providers of Grounds and Gardens Maintenance Services to attend a pre-… |
2 amendments published without a description.
Routine re-releases (4)
- 2024-08: 1 release · 20 Aug 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| COUNTRYWIDE GROUNDS MAINTENANCE LIMITED | £816,300 † | — | Awarded |
Contracts
Contract 004822-2025-1 · COUNTRYWIDE GROUNDS MAINTENANCE LIMITED
- Signed
- 13 Jan 2025
- Value
- £816,300
- Period
- … – 15 Jan 2032
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Countrywide Grounds Maintenance Limited Awarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria