Official UK procurement notice
Kitchen Ventilation Extraction Cleaning Service
Authority: Bolton Metropolitan Borough Council (Local council)
Sectors: Cleaning & Environmental Services (90) Delivery: North West (UKD3)
Published estimate£320,000≈ £107k / year · £400,000 inc. VAT · 1 value update
Submissions closed 18 Sept 2025awarded 18 Dec 2025
Awarded to Duct Hygiene Ltd
Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2029 with extensions · starts 1 Dec 2025
What is being bought
Published requirement descriptionBolton Metropolitan Borough Council's School Meals Service requires a provider to clean and certify the cleaning of kitchen ventilation extraction fans and associated ventilation equipment at various sites throughout the borough. The Service Level Agreements (SLAs) must be met. All work and post clean verification shall meet the following requirements:
- R19® Guide to Good Practice - Internal Cleanliness of Ventilation systems
- TR19® Grease - Specification for - Fire Risk Management of Grease Accumulation within Kitchen Extraction Systems
- The authority expects to re-tender this requirement around 1 Aug 2028, 23:59 BST.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£320,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality: 35%
- Cost: 45%
- Social Value: 20%
Published award criteria (3)
- Cost
- Quality
- Social Value
What this means for your bid
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 35 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2028
- First published
- 11 Aug 2025, 12:14 BST
- Last source update
- 18 Dec 2025, 18:00 GMT
- Award evaluation window
- Submission end – 19 Nov 2025
- Authority reference
TC008- FTS notice number
2025/S 000-049878- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05850fFind a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 18 Sept 2025, 16:00 BST
- Clarification deadline
- 11 Sept 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
11 Aug 2025 → 18 Dec 2025 · 9 dates- Planning notice published11 Aug 2025, 12:14 BST
- Next notice expected15 Aug 2025, 23:59 BST
- Tender notice published19 Aug 2025, 14:58 BST
- Clarification questions by11 Sept 2025, 16:00 BST
- Submission deadline397 days ago18 Sept 2025, 16:00 BST
- Award decision expected by335 days ago19 Nov 2025, 23:59 GMT
- Contract starts324 days ago1 Dec 2025
- Assessment summaries sent307 days ago18 Dec 2025
- Latest notice published306 days ago18 Dec 2025, 18:00 GMT
Notice history
8 events · 3 releases on Find a Tender · since 11 Aug 2025- Pipeline notice published11 Aug 2025, 12:14 BSTUK1
- Tender notice published19 Aug 2025, 14:58 BSTUK4
- Published value updated to £320,00019 Aug 2025, 14:58 BSTwas £400,000
- Status changed to active19 Aug 2025, 14:58 BST
- Deadline published: 18 Sept 2025, 16:00 BST19 Aug 2025, 14:58 BST
- Contract award notice published18 Dec 2025, 18:00 GMTUK6
- Status changed to complete18 Dec 2025, 18:00 GMT
- Contract signature expected2 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £98,1201 award exc. VAT
Bids received 1817 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Duct Hygiene LtdSME5 Jan 2026 – 4 Jan 2029 · up to 4 Jan 2030Extensions: Subject to satisfactory performance there is the option to extend for one (1) x twelve (12) month extension | £98,120 | 18 Dec 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 18final-stage tenders | 17 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DUCT HYGIENE LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender