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Published 12 Jul 2024, 10:55 BST

Official UK procurement notice

Kitchen and Bathroom Replacement Programme - Multi Lot

Official notice

Authority: London Borough of Hillingdon (Local council)

4 lotsWorksOpen procedure
Sectors: Construction & Civil Engineering (45) Delivery: UK
Published estimate£50,250,000total for 4 lots
Submissions closed 16 Aug 2024
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

The London Borough of Hillingdon (the Council) invites tenders from suitably qualified and experienced Works Contractors in relation to entering into an agreement to provide Kitchen and Bathroom installation Works for various properties across our housing stock by post code area, for a three (3) year period with the option to extend for a further two (2) years. The Council intends to appoint up to four (4) Works Contractors.

The installation works will be in phased packages, depending on budget approval, and is normally released assuming installations being completed within a 16-week programme.

Contracts will be awarded with regards to the following Lots/Areas within the borough:

Lot 1 - Area North postcodes: UB9, HA6, HA5 (typically 14% of potential volume)

Lot 2 - Area Central postcodes: UB10, HA4, UB8 (typically 30% of potential volume)

Lot 3 – Area South postcodes: UB7, UB4, UB3 (typically 56% of potential volume)

Lot 4 – Back Up Contractor All areas. (Estimate is £0 - £50k per annum. Subject to use.)

The London Borough of Hillingdon does not guarantee any volumes of orders or spend values.

The anticipated total volume of kitchen and bathroom installations is not guaranteed but is estimated to be 40 kitchens & 40 bathrooms per phase.

The London Borough of Hillingdon retains the right to award only one, some, all, or none of the available Lots.

The planned commencement of this contract will be November 2024.

JCT MTC 2016 With amendments.

The Council has concluded a selection process to identify the preferred Kitchen Survey and Kitchen Supplies provider, Howdens Joinery Ltd. Successful Contractors will need to purchase kitchen items from Howdens together with any other materials / items required to complete the installations.

Full detailed requirements can be found within the tender documentation pack via our tender portal, www.capitalesourcing.com ↗

CPV: Building installation work · Fitted kitchens

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£50,250,000 together) · same evaluation weights on every lot
Lot #1Lot 1 - Area North postcodes: UB9, HA6, HA5RenewalPublished value£7,000,000
Delivery: UK
Extensions: Three (3) year period with the option to extend for a further two (2) years, subject to supplier products / delivery and relationship performance and the Council governance approvalsVariant bids: not allowed
39141400 Fitted kitchens
Lot #2Lot 2 - Area Central postcodes: UB10, HA4, UB8RenewalPublished value£15,000,000
Delivery: UK
Extensions: Three (3) year period with the option to extend for a further two (2) years, subject to supplier products / delivery and relationship performance and the Council governance approvals.Variant bids: not allowed
39141400 Fitted kitchens
Lot #3Lot 3 – Area South postcodes: UB7, UB4, UB3RenewalPublished value£28,000,000
Delivery: UK
Extensions: Three (3) year period with the option to extend for a further two (2) years, subject to supplier products / delivery and relationship performance and the Council governance approvals.Variant bids: not allowed
39141400 Fitted kitchens
Lot #4Lot 4 – Back Up Contractor All areasRenewalPublished value£250,000
Delivery: UK
Extensions: Three (3) year period with the option to extend for a further two (2) years, subject to supplier products / delivery and relationship performance and the Council governance approvals.Variant bids: not allowed
39141400 Fitted kitchens

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50Price: 100
Published sub-criteria (3)
  • Quality: 50
  • Price: 50
  • price: 50
Published award criteria (3)
  • Quality: 50
  • Price: 50
  • Price: 50
Lot distribution rule: Lot 1,Lot 2,Lot 3,Lot 4 The Council retains the right to award multiple Lots to the same tenderer, if highest ranked on more than one Lot, or to only award one Lot per tenderer, regardless of number of Lots they may be ranked highest, depending on what is deemed to be the most advantageous option for the Council. The London Borough of Hillingdon retains the right to award one, some, all, or none.
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 100 of 150 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Jul 2024, 10:55 BST
Last source update
18 Jul 2024, 14:19 BST
Award evaluation window
12 Aug 2024 – …
FTS notice number
2024/S 000-022316
Classification (CPV)
Building installation workFitted kitchens
Delivery area
UK
Official registry OCID
ocds-h6vhtk-047ce4 Find a Tender

Publisher note: The works will be issued in a phased manner depending on budget release. The London Borough of Hillingdon does not guarantee any volumes of orders or spend values. The London Borough of Hillingdon retains the right to award only one, some, all, or none of the available Lots.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
16 Aug 2024, 13:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
12 Aug 2024, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

18 Jul 2024 → 16 Aug 2024 · 3 dates
  1. Notice published
    18 Jul 2024, 14:19 BST
  2. Bids opened
    12 Aug 2024, 13:00 BST
  3. Submission deadline
    16 Aug 2024, 13:00 BST

Notice history

2 releases on Find a Tender
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.212 Aug 202416 Aug 2024+4 d
—Bid openingIV.2.712 Aug 202416 Aug 2024+4 d

Change of tender end date to from 12/08/24 to 16/08/24

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityLocal CouncilRegional or local authorityGeneral public services London, Hillingdon, UK, LondonContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria