Kingswood School ~ Cleaning Tender

The successful Supplier will be required to provide a comprehensive cleaning service to Kingswood School.

Kingswood School is a co-educational, independent day and boarding school situated in Bath, Somerset. The School educates students from nine months to 18 years of age across two campuses:

Kingswood Preparatory School

College Road

Bath

BA1 5SDKingswood School,

Lansdown Road,

Bath,

BA1 5RG

The Prep School hosts 410 children including 85 FTE Nursery, while the Senior School caters for 890 students .

More information about the school can be found on their website: www.kingswood.bath.sch.uk ↗

The cleaning service is largely managed by an inhouse team of Cleaning Operatives who will be expected to transfer under TUPE to the successful supplier. There are also two employees who are employed under a partially outsourced element of the current service.

The scope of the contract covers the daily cleaning provision and porterage roles within both Prep and Senior Schools, plus the Sports Pavilion, as well as annual periodic cleaning. The School hosts a large number of commercial lettings for which the cleaning team will also be responsible for.

Please be aware that the housekeeping of the boarding facilities will not form part of this contract. It is possible, however, that the contract will develop to include this requirement and various other services, such as consumables, laundry and washroom services.

The contract will commence on 01 August 2023 for an initial period of three years, with the option to extend the contract for a further three 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract.

The School is seeking a suitably experienced Contractor who has experience of working within the independent school sector or similar environment and is able to demonstrate the knowledge and understanding of contracts of this magnitude. Ideally the successful Supplier will have a strong operational base within Bath and the surrounding counties, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed.

The requirement of the School is that the successful Contractor provides an expertly clean school that is fit for purpose at all times and has a keen eye for detail within all cleaning duties. High levels of cleanliness throughout the premises should provide facilities that promote the students’ learning experience.

As part of that requirement the successful Supplier is to be proactive in the management of the contract with open lines of communication. A robust level of onsite and offsite management support must be provided by the successful Supplier to ensure that the guaranteed input hours and detailed specification is delivered on a consistent basis within the contract period.

The successful contractor will be expected to put forward innovative proposals to develop the onsite service, utilising advancements in technology to provide a sustainable financial model. As well as making this contract more environmentally sensitive, working towards carbon neutrality by way of contract delivery, and also within the successful contractor’s organisation.

The Supplier may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.

The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision.

The current annual cost of cleaning is £412,700.00

See SQ document for further information.