Official UK procurement notice
Kingsmead Ground Maintenance Contract
Authority: Kingsmead Parish Council (Local council)
What is being bought
Published requirement descriptionKingsmead Parish Council manages a variety of open, communal land, which includes significant areas of grassed amenity land, hedges, shrubs, associated paths and paved areas. The Parish Council wishes to let a contract to maintain these areas of Kingsmead, including the emptying of litter bins, for the enjoyment and pleasure of its residents.
One of the Parish Council's objectives is to create opportunities for people to engage in leisure opportunities, increasing the quality of life and environmental awareness. This objective will underpin the work of the selected Service Provider through their contractual obligations to ensure the standard of the finished grounds maintenance work meets these expectations.
The Parish Council is seeking to develop a partnership relationship with a competent and professional organisation that can support the delivery of its objectives for excellent grounds maintenance. We will seek to partner with organisations that understand the high standards expected by residents and can recognise how this can be best delivered.
The attached Annexes, A - H, set out the framework of what is required by the Parish Council. These Annexes should be used by the tendering body to build up their priced quotation for the works. This tender documentation will form the basis of a contract, together with Annex H, between the Parish Council and the successful bidder in the implementation and delivery of the contract.
As part of the tendering process the Parish Council is open to responses from contractors with relevant experience and expertise to advise the council on alternative best practices and ways to meet the objectives in the delivery of the contract.
CPV: Bin-cleaning services · Grounds maintenance services · Hedge trimming · Litter collection services · Ornamental and pleasure gardens maintenance services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-Financial Criteria: 50%
- Price: 50%
Published award criteria (2)
- Price
- Non-Financial Criteria
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Nov 2025, 14:57 GMT
- Last source update
- 12 Feb 2026, 13:13 GMT
- Award evaluation window
- Submission end – 9 Feb 2026
- FTS notice number
2025/S 000-072100- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dcf2Find a Tender- Contract terms summary
Included in Annex H
- Risks
Described in the attached annexes
How it was run
Official notice- Submission deadline
- 22 Dec 2025, 17:00 GMT
- Clarification deadline
- 15 Dec 2025, 17:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders to be returned to: [email protected].
All tenders to be marked GROUNDS MAINTENANCE TENDER
Timeline
7 Nov 2025 → 1 Apr 2026 · 8 dates- Tender notice published348 days ago7 Nov 2025, 14:57 GMT
- Clarification questions by310 days ago15 Dec 2025, 17:00 GMT
- Submission deadline303 days ago22 Dec 2025, 17:00 GMT
- Assessment summaries sent268 days ago27 Jan 2026
- Standstill ends258 days ago5 Feb 2026, 23:59 GMT
- Award decision expected by254 days ago9 Feb 2026, 23:59 GMT
- Latest notice published251 days ago12 Feb 2026, 13:13 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 7 Nov 2025- Tender notice published7 Nov 2025, 14:57 GMTUK4
- Contract award notice published27 Jan 2026, 13:14 GMTUK6
- Status changed to complete27 Jan 2026, 13:14 GMT
- Contract signature expected11 Feb 2026, 23:59 GMTscheduled
- Contract details notice published12 Feb 2026, 13:13 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| COUNTRYWIDE GROUNDS MAINTENANCE LIMITEDKingsmead Grounds Maintenance Contract1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: An optional 1 to 2-year extension on the entire contract subject to satisfactory performance. | £365,301 | 26 Jan 2026 | Awarded |
Contracts
Contract 1 · COUNTRYWIDE GROUNDS MAINTENANCE LIMITED
- Signed
- 11 Feb 2026
- Value
- £365,301
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- The contract may be extended for a period of 1 or 2-years dependent on the satisfactory performance of the contractor.
- Options
- Additional ad-hoc grounds maintenance not explicitly specified within the contract.
No agreed KPIs: The contract will be managed through a set of key project outcomes, which will be the maintenance to a good standard of grassed areas, seasonally planted garden areas, hedges and shrubs and paved areas under the control of the Parish Council. This must be to the standards described in the Annexes attached to the tender documents and be appropriate to the changing seasons of the year. The aim is to ensure that all the areas subject to this contract will be maintained in a manner which is tidy, free from litter and debris and presented to a good standard which matches the aspirations outlined in section 1.0 of the ITT. Annexes B - H of the tender described in more detail the expectations of the Parish Council in relation to the standards of maintenance expected of grassed areas, hedges and shrubs, planted areas and hard-surfaced areas. These are many and varied and the contractor will be managed against these on a regular basis through an agreed reporting process.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 5 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- COUNTRYWIDE GROUNDS MAINTENANCE LIMITEDAwarded supplier
Official documents & specifications (16)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Primary Invitation to Tender document
- Bidding documents and specifications Kingsmead Site Map
- Bidding documents and specifications Conservation Areas Map
- Bidding documents and specifications Wildflower Areas Map
- Bidding documents and specifications St George's Field Orchard Map
- Bidding documents and specifications Gardens Maintenance Schedule
- Bidding documents and specifications Hedge and Shrub Maintenance Schedule
- Bidding documents and specifications Parks, Bins and Path Sweeping Schedule
Show 5 more documents
- Bidding documents and specifications Operational Instructions
- Bidding documents and specifications Additional Forms for Tender Return
- Bidding documents and specifications Grass Maintenance Schedule
- Bidding documents and specifications Proposed Form of Contract
- Signed contract
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender