Official UK procurement notice
MEDICORE 360 SOFTWARE LICENSE AND SUPPORT AGREEMENT
Authority: Cardiff and Vale University Health Board (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe previous contract for 3M™ Medicode 360 (Project 21586), awarded to KCI Medical Limited (now Solventum), provided the Health Board with essential clinical coding encoder software and associated support services. This system supported inpatient coding, HRG grouping, SNOMED CT mapping, and data validation— informatics reporting.Valued at approximately £168,317.52 over a four-year term, the contract expired in 2024. A new procurement process is now being initiated to maintain continuity of clinical coding services and to assess market alternatives that may offer improved integration, enhanced value for money, and stronger alignment with NHS digital standards.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Nov 2025, 10:45 GMT
- Last source update
- 22 Dec 2025, 08:52 GMT
- Authority reference
CAV-DIR (25-26) 132- FTS notice number
2025/S 000-085210- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d8b6Find a Tender
- Why no open competition
- Single Suppliers Intellectual Property Exclusive Rights
- Published justification
There is a moderate risk to continuity of service due to potential system downtime or delays in scheduled maintenance. To mitigate this, the supplier has committed to proactive monitoring, monthly performance reviews, and a responsive support framework. In addition, contingency measures are in place to ensure uninterrupted operation, including access to technical support and pre-planned service interventions.
- Risks
There is a moderate risk to continuity of service due to potential system downtime or delays in scheduled maintenance. To mitigate this, the supplier has committed to proactive monitoring, monthly performance reviews, and a responsive support framework. In addition, contingency measures are in place to ensure uninterrupted operation, including access to technical support and pre-planned service interventions.
How it was run
Official notice- Submission deadline
- —
Timeline
17 Nov 2025 → 22 Dec 2025 · 2 dates- Standstill ends339 days ago17 Nov 2025, 23:59 GMT
- Notice published304 days ago22 Dec 2025, 08:52 GMT
Notice history
4 events · 3 releases on Find a Tender · since 3 Nov 2025- Transparency notice published3 Nov 2025, 10:45 GMTUK5
- Contract award notice published6 Nov 2025, 12:46 GMTUK6
- Contract signature expected18 Nov 2025, 23:59 GMTscheduled
- Contract details notice published22 Dec 2025, 08:52 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KCI Medical19 Nov 2025 – 18 Nov 2029 | £168,317 | 3 Nov 2025 | Awarded |
Contracts
KCI Medical · KCI Medical
- Signed
- 19 Dec 2025
- Value
- £168,317
- Period
- 19 Dec 2025 – 16 Dec 2028
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyNWSSP is a centralised support organisation that provides a wide range of professional, technical, and administrative services to NHS Wales. It plays a vital role in enabling health boards and trusts across Wales to focus on frontline care by handling many of the behind-the-scenes operations.
Bidders & participating suppliers
1 commercial party on the notice- KCI MedicalAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender