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Published 24 Jun 2021, 09:35 BST

Official UK procurement notice

Joint - Gas Services with follow on Repair Works

Official notice

Authority: Reidvale Housing Association (Housing)·Consortium: 3 public authorities

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM82)
Published estimate£2,200,000exc. VAT6.8% above published estimate
Submissions closed 26 Jul 2021awarded 1 Apr 2022
Awarded to James Frew Ltd

What is being bought

Published requirement description

Name: Joint - Gas Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc boiler and full system Renewal Contract 2022 – 2028 with Molendinar, Milnbank and Reidvale Housings Associations

  • Recurrence: As outlined in tender pack

CPV: Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1Gas Services and Reactive Repairs and Ad-Hoc Boiler and Full System Renewal Contract…AwardedRenewal

Gas Services and Reactive Repairs and Ad-Hoc Boiler and Full System Renewal Contract to approximately 2964 (gas) dwellings for The Clients in total (individual broken down below)

Molendinar Housing Association 463 (gas) dwellings

Milnbank Housing Association 1644 (gas) dwellings

Reidvale Housing Association 857 (gas) dwe

Delivery: Scotland
Extensions: The Contract term will be for an initial 3 year period which an option of a further 3 x single year extension to a maximum of 6 years. The decision to award the contract extension will be at the discretion of the clients and will be on the basis of one year increments.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Cost of Service: 50%
Published award criteria (2)
  • Quality: 50%
  • Cost of Service: 50%
Conditions of participation2
  • Suitability

    See attached "SPD and Price Quality Method Statement Criteria and Scoring Evaluation - Joint Gas - Final" as part of the Tender Pack

  • Technical & professional ability

    See attached "SPD and Price Quality Method Statement Criteria and Scoring Evaluation - Joint Gas - Final" as part of the Tender Pack

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · As outlined in tender pack
First published
24 Jun 2021, 09:35 BST
Last source update
10 Oct 2022, 10:49 BST
Award evaluation window
26 Jul 2021 – …
FTS notice number
2022/S 000-028367
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-02bf9a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

KPI Guidance & Requirements

Publisher note: (SC Ref:709643)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
26 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
26 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

26 Jul 2021 → 10 Oct 2022 · 3 dates
  1. Submission deadline
    26 Jul 2021, 12:00 BST
  2. Bids opened
    26 Jul 2021, 12:00 BST
  3. Notice published
    10 Oct 2022, 10:49 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Oct 2022, 10:49 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,349,1781 contract exc. VAT
Bids received 55 from SMEs
Contracts signed 1latest 1 Apr 2022
Awarded toValueDateStatus
James Frew LtdSME£2,349,178 †—Awarded

Contracts

  • Contract 028367-2022-1 · James Frew LtdSME

    Signed
    1 Apr 2022
    Value
    £2,349,178
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic5——

Contracting authority & participating public bodies

3 public bodies on the notice

Reidvale Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 13 Whitevale Street, Glasgow, Scotland, G31 1QWContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice
  • James Frew LtdAwarded supplier James Frew Ltd, 83 New Street, Stevenston, Scotland, KA20 3HD

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria