Find a TenderAwardedContract details notice

Published 22 May 2026, 17:32 BST

Official UK procurement notice

ITT - Planned Preventative and Reactive Response Service (M&E, Public Health and Fabric) – Bessie Surtees House, Newcastle (UID 273M)

Official notice

Authority: Historic England (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: UK

Published estimate£165,000≈ £55k / year · £198,000 inc. VAT

Submissions closed 18 Jun 2026awarded 25 Jun 2026

Awarded to Geoffrey Robinson Limited

Contract term 3 yrsends 20 Jul 2029 · starts 21 Jul 2026

What is being bought

Published requirement description

To provide planned preventative and reactive response service to the Newcastle office of Historic England based on the output specification provided in the separate documents:

Part 1 – HE Specification Newcastle

Part 2 – Maintenance task sheets

Part 3 – Newcastle ME&P asset information

Part 4 – Pricing Schedule Newcastle

The authority expects to re-tender this requirement around 9 Jul 2026, 23:59 BST.

CPV: Miscellaneous repair and maintenance services · Preventive maintenance services · Repair and maintenance services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published

Lot #1Awarded 3 yrsPublished value£165,000

Contract period: 21 Jul 2026 – 20 Jul 2029 (3 yrs)Value: £165,000 exc. VAT · £198,000 inc. VAT

Delivery: UK

50000000 Repair and maintenance services 50324200 Preventive maintenance services 50700000 Repair and maintenance services of building installations 50800000 Miscellaneous repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 45%

Published award criteria (2)

Price
Quality

What this means for your bid

Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 9 Jul 2026
First published: 22 May 2026, 17:32 BST
Last source update: 14 Jul 2026, 16:51 BST
Award evaluation window: Submission end – 7 Jul 2026
Authority reference: PREF 557
FTS notice number: 2026/S 000-048281
Latest notice: Contract details notice (UK7)
Classification (CPV): Miscellaneous repair and maintenance servicesPreventive maintenance servicesRepair and maintenance servicesRepair and maintenance services of building installations
Delivery area: UK
Official registry OCID: ocds-h6vhtk-06a242 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 18 Jun 2026, 09:30 BST
Clarification deadline: 11 Jun 2026, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

PLEASE NOTE DUE TO SYSTEM FUNCTIONALITY INCORRECT TENDER SUBMISSION DEADLINE STATED. CORRECT TENDER SUBMISSION DEADLINE - 09:30 18TH JUNE 2026.

Please access further details and relevant documents via our procurement system in-tendhost.co.uk/historicengland/aspx… ↗

Timeline

22 May 2026 → 21 Jul 2026 · 8 dates

Tender notice published153 days ago
22 May 2026, 17:32 BST
Clarification questions by133 days ago
11 Jun 2026, 17:00 BST
Submission deadline127 days ago
18 Jun 2026, 09:30 BST
Assessment summaries sent119 days ago
26 Jun 2026, 00:00 BST
Award decision expected by107 days ago
7 Jul 2026, 23:59 BST
Standstill ends107 days ago
7 Jul 2026, 23:59 BST
Latest notice published100 days ago
14 Jul 2026, 16:51 BST
Contract starts94 days ago
21 Jul 2026, 00:00 BST

Notice history

7 events · 4 releases on Find a Tender · since 22 May 2026

Tender notice published
22 May 2026, 17:32 BST
UK4
Tender notice published
2 Jun 2026, 14:00 BST
UK4
Deadline moved to 18 Jun 2026, 09:30 BST
2 Jun 2026, 14:00 BST
-4 days · was 22 Jun 2026, 09:30 BST
Contract award notice published
26 Jun 2026, 16:12 BST
UK6
Status changed to complete
26 Jun 2026, 16:12 BST
Contract signature expected
10 Jul 2026, 23:59 BST
scheduled
Contract details notice published
14 Jul 2026, 16:51 BST
UK7

Published amendments (1)

Incorrect Tender submission date given in field, this has been changed to 18/06/26.

Routine re-releases (4)

2026-05: 1 release · 22 May 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £165,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 15 Jun 2026

Awarded to	Value	Date	Status
Geoffrey Robinson Limited21 Jul 2026 – 20 Jul 2029	£165,000	25 Jun 2026	Awarded

Contracts

ITT - Planned Preventative and Reactive Response Service (M&E, Public Health and Fabric) – Bessie Surtees House, Newcastle (UID 273M) · Geoffrey Robinson Limited
Signed
15 Jun 2026
Value
£177,093
Period
1 Jul 2026 – 30 Jun 2029
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Historic England

Contracting authorityPublic authority - central government GB-PPON: PXLY-5862-RMML The Engine House, Swindon, South West, SN22EHContact name, email

Bidders & participating suppliers

1 commercial party on the notice

geoffrey robinson ltdAwarded supplierGB-PPON: PDBN-7185-PQDT Macklin Avenue, Billingham, North East, TS23 4ETContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender14 Jul 2026, 16:51 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender26 Jun 2026, 16:12 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Jun 2026, 14:00 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 May 2026, 17:32 BST