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Published 30 Nov 2022, 15:37 GMT

Official UK procurement notice

ITS300435 Nursery Management Software Solution

Official notice

Authority: Leeds City Council (Local council)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£225,000exc. VAT16% below published estimate
Submissions closed 11 Jan 2023awarded 25 May 2023
Awarded to Famly Ltd

What is being bought

Published requirement description

Implementation of an appropriate nursery business management system. The implementation of a business system will a) Improve the efficient collection and recording of fee payments b) Provide a digital archive for documentation reducing the need to keep paper copies c) Provide a GDPR compliant registration and attendance monitoring system d) Provide an efficient and accurate tally of free entitlement claims preventing loss of income through human error e) Provide a DFE compliant fee invoicing system preventing reputational damage to Leeds City Council should a complaint be received. f) Secure fee collection against simple fraud. g) Prevent loss of places due to inability to book vacant places up to 12 months ahead

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£225,000
Delivery: UK · Leeds
Extensions: 2 x 1 year extensionsVariant bids: not allowed
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 600Price: 400
Published award criteria (2)
  • Quality: 600
  • Price: 400
What this means for your bid
  • Price carries 400 of 1000 points: a 10% discount moves about 40 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Nov 2022, 15:37 GMT
Last source update
15 Sept 2023, 15:21 BST
Award evaluation window
11 Jan 2023 – …
FTS notice number
2023/S 000-027380
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
UK
Official registry OCID
ocds-h6vhtk-038994 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
11 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

11 Jan 2023 → 15 Sept 2023 · 3 dates
  1. Submission deadline
    11 Jan 2023, 12:00 GMT
  2. Bids opened
    11 Jan 2023, 12:00 GMT
  3. Notice published
    15 Sept 2023, 15:21 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    26 May 2023, 10:24 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—DateStart date · Start date30 May 202311 Sept 2023+104 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £189,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 25 May 2023
Awarded toValueDateStatus
Famly LtdSME£189,000 †—Awarded

Contracts

  • ITS300435 Nursery Management Software Solution · Famly LtdSME

    Signed
    25 May 2023
    Value
    £189,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad———

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 171459162 Civic Hall, 3rd Floor West, , Leeds, UK, LS1 1URContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Bidders & participating suppliers

1 commercial party on the notice
  • Famly LtdAwarded supplierDK35413758 Koebmagergade 19, 2TV, Copenhagen, DK, 1150Contact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.