Official UK procurement notice
IT Managed Support · UK public procurement notice
Authority: Cardiff and Vale College (Education)
Sectors: IT Services & Software (72) Delivery: Wales (UKL)
Framework ceiling (notional)£2,800,000framework ceiling, not attributable revenue
Submissions closed 6 May 2025awarded 1 Oct 2025
Award (standstill) to Circle IT Solutions Ltd
Framework period 3 yrsends 9 Jun 2028 · up to 9 Jun 2029 with extensions · starts 10 Jun 2025
What is being bought
Published requirement descriptionManagement of outsourced IT support for Cardiff and Vale College
- No preliminary market engagement: Lack of time and not being aware of the need
CPV: IT services: consulting, software development, Internet and support
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)
- Framework period
- 3 yrs · up to 4 yrs from 10 Jun 2025
Published description of the framework
Prices will be determined as part of the initial evaluation and fixed subject to annual inflation uplifts per year
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,800,000
Pre-qualification & selection criteria (PQQ)1
- Technical & professional ability
Tenderers must have the experience and ability to be able to deliver IT Support services to the college
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Technical Competence: To be able to deliver the service required as set out in the ITT
- Service Management Competence: To be able to fulfil the requirements and needs of the authority for the duration of the contract
- Experience: To demonstrate the ability of servicing a contract of this size and complexity based on how you have delivered it elsewhere
- Cultural Fit: To be able to work in this type of environment and work to the same values as the college
- Community Benefit: To work alongside the college in the work that we do within our community
- Price: To provide a detailed breakdown of fixed costs for the duration of the contract
- Presentation: To demonstrate via a presentation how you can deliver this contract
Conditions of participation1
- Technical & professional ability
Tenderers must have the experience and ability to be able to deliver IT Support services to the college
What this means for your bid
- “IT Managed Support” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Apr 2025, 12:24 BST
- Last source update
- 22 May 2026, 15:42 BST
- Award evaluation window
- Submission end – 28 May 2025
- Authority reference
CAVC-IT-25-501- FTS notice number
2025/S 000-014565- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050158Find a Tender
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Appointment period ends
- 6 May 2025, 12:00 BST
- Clarification deadline
- 30 Apr 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Detailed submission instructions & authority contactsFrom official release
Timeline
11 Apr 2025 → 3 Jun 2026 · 8 dates- Tender notice published11 Apr 2025, 12:24 BST
- Clarification questions by30 Apr 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown6 May 2025, 12:00 BST
- Award decision expected by28 May 2025, 23:59 BST
- Contract starts10 Jun 2025, 00:00 BST
- Assessment summaries sent372 days ago15 Oct 2025, 00:00 BST
- Latest notice published153 days ago22 May 2026, 15:42 BST
- Standstill ends140 days ago3 Jun 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 11 Apr 2025- Tender notice published11 Apr 2025, 12:24 BSTUK4
- Contract award notice published22 May 2026, 15:42 BSTUK6
- Status changed to complete22 May 2026, 15:42 BST
- Contract signature expected3 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 11 award · see the list ↓
Bids received 5
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Circle IT Solutions LtdIT Managed support services1 Jul 2026 – 28 Feb 2029 · up to 28 Feb 2030Extensions: Option to extend for 12 months | £1,816,208 | 1 Oct 2025standstill to 3 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Circle IT Solutions LtdFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ITT Document
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender