IT Managed Services 2025 - 2028

{
  "id": "065109-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-10-14T11:44:15+01:00",
  "ocid": "ocds-h6vhtk-05cc1e",
  "buyer": {
    "id": "GB-FTS-4865",
    "name": "Berwickshire Housing Association Ltd"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000813026"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-05cc1e",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "Option to extend for a further 2 x 12 month extensions to the contract to a maximum of 5 years. The extension of the contract will be entirely at the discretion of BHA. The contract is subject to re-appointment annually following the initial period."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Berwickshire Housing is seeking a collaborative, experienced IT managed service and support provider to work with us for the period of the contract. Additional information: See ITT",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "70%"
            },
            {
              "name": "Cost of Service",
              "type": "cost",
              "description": "30%"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Duns, Berwickshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKM91"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50312600",
            "scheme": "CPV",
            "description": "Maintenance and repair of information technology equipment"
          },
          {
            "id": "72222300",
            "scheme": "CPV",
            "description": "Information technology services"
          },
          {
            "id": "50312620",
            "scheme": "CPV",
            "description": "Repair of information technology equipment"
          },
          {
            "id": "50312610",
            "scheme": "CPV",
            "description": "Maintenance of information technology equipment"
          }
        ]
      }
    ],
    "title": "IT Managed Services 2025 - 2028",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-11-14T12:00:00Z",
      "address": {
        "streetAddress": "Duns, Berwickshire"
      }
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "At the end of the contract period"
    },
    "awardPeriod": {
      "startDate": "2025-11-14T12:00:00Z"
    },
    "description": "IT Managed Services Support",
    "tenderPeriod": {
      "endDate": "2025-11-14T12:00:00Z"
    },
    "contractTerms": {
      "performanceTerms": "KPIs as per the ITT",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "50312600",
      "scheme": "CPV",
      "description": "Maintenance and repair of information technology equipment"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 90
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "All as outlined in the attached ITT and associated documents"
        },
        {
          "type": "technical",
          "description": "All as outlined in the attached ITT and associated documents"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-4865",
      "name": "Berwickshire Housing Association Ltd",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM91",
        "locality": "Berwickshire",
        "postalCode": "TD11 3AU",
        "countryName": "United Kingdom",
        "streetAddress": "55 Newtown Street, Duns"
      },
      "details": {
        "url": "http://www.bhagroup.org.uk",
        "buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15982",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Berwickshire Housing Association Ltd"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk",
        "email": "info@bhagroup.co.uk",
        "faxNumber": "+44 1361883404",
        "telephone": "+44 1361884000"
      }
    },
    {
      "id": "GB-FTS-9336",
      "name": "Dumfries Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dumfries",
        "countryName": "United Kingdom"
      },
      "details": {
        "url": "http://www.bhagroup.org.uk"
      },
      "identifier": {
        "legalName": "Dumfries Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "Please ensure that you comprehensively read and understand all the IIT and associated documents as failure to complete these correctly and as requested may result in you being removed from the tender process.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=813026.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nSee the attached ITT\n(SC Ref:813026)",
  "initiationType": "tender"
}