Official UK procurement notice
IT Hardware Reseller Framework
Authority: National Grid UK Ltd
National Grid is establishing a Hardware Reseller Framework to provide a strategic, value-driven route to market for the procurement of IT hardware and associated services across its UK and US businesses. The framework will cover requirements including but not limited to network infrastructure, cyber security equipment, servers, device licensing, warranty and lifecycle management, technical support, and related value-added services. This procurement is being conducted as a multi-stage competitive process under PA23 and is expected to comprise: (1) pre-requisites for participation and minimum requirements assessment (Phase 1) , (2) detailed qualification, (3) shortlisting for the Invitation to Tender (RFP) stage, (4) tender evaluation, (5) negotiation and/or down-selection of bidders, and (6) contract award. The indicative value of the US opportunity is approximately an additional £100 million over the maximum eight-year term.
What is being bought
Published requirement descriptionNational Grid is establishing a Hardware Reseller Framework to provide a strategic, value-driven route to market for the procurement of IT hardware and associated services across its UK and US businesses. The framework will cover requirements including but not limited to network infrastructure, cyber security equipment, servers, device licensing, warranty and lifecycle management, technical support, and related value-added services.
A limited number of reseller partners will be appointed to supply leading OEM technologies and deliver competitive commercial offerings, supply chain resilience, asset visibility, governance, sustainability benefits, and scalable support for National Grid's evolving technology estate.
This procurement is being conducted as a multi-stage competitive process under PA23 and is expected to comprise: (1) pre-requisites for participation and minimum requirements assessment (Phase 1) , (2) detailed qualification, (3) shortlisting for the Invitation to Tender (RFP) stage, (4) tender evaluation, (5) negotiation and/or down-selection of bidders, and (6) contract award. National Grid reserves the right to refine evaluation criteria and methodologies during the procurement process in accordance with the Procurement Act 2023 and the principles set out within the procurement documentation.
Whilst the procurement is being managed as a single exercise covering both UK and US requirements, any resulting arrangements will be awarded through separate UK and US framework agreements. The indicative value of the US opportunity is approximately an additional £100 million over the maximum eight-year term. This value is provided for transparency only, is separate from the UK framework value stated in this notice, and does not constitute a commitment or guarantee of expenditure.
- How the procedure runs: National Grid intends to conduct a Competitive Flexible Procedure with a multi-stage process. Suppliers are requested to register their interest to enable secure onboarding to National Grid's Ariba sourcing platform. Following onboarding, National Grid will issue the confidential procurement documents through Ariba. The procedure is expected to comprise the following stages: 1: Pre-requisites for participation and minimum requirements assessment. 2: Detailed qualification assessment. 3: Shortlisting of suppliers to participate in the RFP stage. 4: Evaluation of tenders against the published award criteria and assessment methodology. 5: Negotiation and/or down-selection of bidders. 6: Contract award and framework establishment. Suppliers must submit completed responses by the deadlines stated within the procurement documents. National Grid will assess responses against the published conditions of participation, minimum requirements, selection criteria, award criteria and assessment methodology, as applicable to each stage of the procedure. Only suppliers successfully meeting the requirements of each stage will be invited to progress to the next stage. National Grid reserves the right to limit the number of suppliers progressing through the procedure, conduct clarification discussions, undertake one or more negotiation rounds, request revised submissions, and refine the evaluation methodology and award criteria in accordance with the Procurement Act 2023 and the procurement documentation issued to participants.
CPV: Computer equipment and supplies · Information systems and servers · Installation services of computers and office equipment
Open work like this
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How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 3 suppliers
- Framework period
- 3 yrs · up to 8 yrs from 1 Apr 2027
- Supplier levy on call-offs (max %)
- No fees for participation.
Published description of the framework
Call-offs will be awarded in accordance with a defined call-off procedure, using criteria tailored to the scope, complexity, and requirements of each individual procurement.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£100,000,000
What it takes to wini
Evaluation split and conditions of participation as published; the tender pack may add morei
Published sub-criteria (7)
- OEM Coverage and partner status: 15%
- Account Management and Governance: 15%
- Life Cycle/Asset Management: 15%
- Technical Capability & Pre-sales: 10%
- Supply Chain & Fulfillment: 18%
- Commercial & Compliance: 25%
- Sustainability: 2%
Published award criteria (7)
- Commercial & Compliance: It will cover both Cost and Price.
- OEM Coverage and partner status
- Account Management and Governance
- Life Cycle/Asset Management
- Technical Capability & Pre-sales
- Supply Chain & Fulfillment
- Sustainability
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
- “IT Hardware Reseller Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Sept 2026, 15:16 BST
- Last source update
- 16 Oct 2026, 17:21 BST
- Award evaluation window
- Submission end – 31 Mar 2027
- Authority reference
WS5932133235- FTS notice number
2026/S 000-098209- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-0778d9Find a Tender
- How it runs
National Grid intends to conduct a Competitive Flexible Procedure with a multi-stage process. Suppliers are requested to register their interest to enable secure onboarding to National Grid's Ariba sourcing platform. Following onboarding, National Grid will issue the confidential procurement documents through Ariba.
The procedure is expected to comprise the following stages:
1: Pre-requisites for participation and minimum requirements assessment.
2: Detailed qualification assessment.
3: Shortlisting of suppliers to participate in the RFP stage.
4: Evaluation of tenders against the published award criteria and assessment methodology.
5: Negotiation and/or down-selection of bidders.
6: Contract award and framework establishment.
Suppliers must submit completed responses by the deadlines stated within the procurement documents. National Grid will assess responses against the published conditions of participation, minimum requirements, selection criteria, award criteria and assessment methodology, as applicable to each stage of the procedure.
Only suppliers successfully meeting the requirements of each stage will be invited to progress to the next stage. National Grid reserves the right to limit the number of suppliers progressing through the procedure, conduct clarification discussions, undertake one or more negotiation rounds, request revised submissions, and refine the evaluation methodology and award criteria in accordance with the Procurement Act 2023 and the procurement documentation issued to participants.
How it was run
Official notice- Requests to participate (first stage)
- 9 Nov 2026, 10:00 GMT
- Appointment period ends
- 9 Nov 2026, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · No fees for participation.
Tender responses must be submitted via SAP Ariba. Suppliers will need to register on the platform in order to participate in the procurement process.
Ariba registration must be completed by 19 October 2026.
If you have not already done so in response to the Planned Procurement Notice, please complete the following form:
forms.cloud.microsoft/pages/responsepage.aspx ↗
The procurement will follow a two-stage pre-qualification process, with suppliers successfully progressing through these stages being invited to the RFP phase.
Suppliers are requested to register their interest by 19th October 2026 to enable Ariba onboarding and secure access to the documents.
Registration is an administrative access step and is not an evaluated stage. Suppliers that miss this date should contact National Grid promptly. Access may be facilitated where reasonably practicable before the submission deadline.
Timeline
23 Sept 2026 → 1 Apr 2027 · 7 dates- Planning notice published50 days ago23 Sept 2026, 15:16 BST
- Next notice expected30 days ago14 Oct 2026, 00:59 BST
- Tender notice published29 days ago14 Oct 2026, 12:55 BST
- Latest notice published27 days ago16 Oct 2026, 17:21 BST
- Admission / appointment period ends3 days ago · period end, not a bid countdown9 Nov 2026, 10:00 GMT
- Today13 Nov 2026
- Award decision expected byin 138 days31 Mar 2027, 23:59 BST
- Contract startsin 138 days1 Apr 2027, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 23 Sept 2026- Planned procurement notice published23 Sept 2026, 15:16 BSTUK3
- Tender notice published14 Oct 2026, 12:55 BSTUK4
- Published value updated to £100,000,00014 Oct 2026, 12:55 BSTwas £48,000,000
- Status changed to active14 Oct 2026, 12:55 BST
- Tender notice published16 Oct 2026, 17:21 BSTUK4
Published amendments (1)
Hello, Please note that the following changes have been made to this existing IT Hardware Reseller Tender Notice. - Competitive flexible procedure description: updated to clarify the process of the tender. - Procurement reference: Added - Procurement description: updated to provide an enhanced understanding of the tender. - Description of extensions: updated to provide clarity - Deadline for requ…
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender