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Published 27 Feb 2026, 16:04 GMT

Official UK procurement notice

Invitation To Tender - Provision of security services at events in The Apex & Athenaeum, Bury St Edmunds, Suffolk- Contract Duration – 01 May 2026 to 31st March 2028 (with options to extend into 31 March 2030)

Official notice

Authority: West Suffolk Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: East of England (UKH14)
Published estimate£100,000≈ £52k / year · £120,000 inc. VAT51.2% above published estimate
Submissions closed 27 Mar 2026awarded 29 Apr 2026
Awarded to Stage Event Security Ltd
Contract term 1 yr 11 moends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 1 May 2026

What is being bought

Published requirement description

West Suffolk Council are currently out to tender for the provision of Provision of security services at events in The Apex & Athenaeum, Bury St Edmunds, Suffolk- Contract Duration – 01 May 2026 to 31st March 2028 (with options to extend into 31 March 2030).

This opportunity is available in the 'Current Tenders' area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation.

The deadline date for submissions of the tender is 1500 hours on 27 March. Please note late returns will NOT be permitted

CPV: Business services: law, marketing, consulting, recruitment, printing and security

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 11 moPublished value£100,000
Contract period: 1 May 2026 – 31 Mar 2028 (1 yr 11 mo) · up to 31 Mar 2030 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: East of England
Extensions: Optional, based on mutual agreement between the supplier and the Council
79000000 Business services: law, marketing, consulting, recruitment, printing and security

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Price 40% and quality 60%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Feb 2026, 16:04 GMT
Last source update
29 Apr 2026, 11:40 BST
Authority reference
WSC/20002/2026
FTS notice number
2026/S 000-018104
Latest notice
Contract award notice (UK6)
Classification (CPV)
Business services: law, marketing, consulting, recruitment, printing and security
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-065ec3 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
27 Mar 2026, 15:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

27 Feb 2026 → 1 May 2026 · 4 dates
  1. Tender notice published243 days ago
    27 Feb 2026, 16:04 GMT
  2. Submission deadline215 days ago
    27 Mar 2026, 15:00 GMT
  3. Latest notice published183 days ago
    29 Apr 2026, 11:40 BST
  4. Contract starts181 days ago
    1 May 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 27 Feb 2026
  1. Tender notice published
    27 Feb 2026, 16:04 GMT
    UK4
  2. Contract award notice published
    29 Apr 2026, 11:40 BST
    UK6
  3. Status changed to complete
    29 Apr 2026, 11:40 BST
  4. Contract signature expected
    20 May 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £151,2021 award exc. VAT
Bids received 1515 from SMEs
Awarded toValueDateStatus
Stage Event Security LtdSecurity Services Contract for West Suffolk Council for The Apex and Athenaeum. 2026-20301 Jun 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: 2 year extension option to be reviewed£151,20229 Apr 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
15final-stage tenders · 17 at stage one150—

Contracting authority & participating public bodies

West Suffolk Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRVM-1828-ZPTJ West Suffolk House, Western Way, Bury St Edmunds, East of England, IP33 3YUContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Stage Event Security LtdAwarded supplierGB-COH: 08700416 Grafton House, Russell Road, Ipswich, East of England, IP1 2DEContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender