INVITATION TO TENDER (ITT) for the provision of Professional consultancy services to manage delivery of Herefordshire Council's school building maintenance programme

Contracts

• Contract 1 · Six Property Consulting LtdSME

  Signed

  10 Sept 2026

  Value

  £255,000

  Period

  10 Sept 2026 – 3 Sept 2030 · up to 3 Sept 2031 with extensions

  Status

  active

  Extensions

  The Client may, at any time prior to the expiry of the Programme, elect at its sole discretion to extend the Programme by up to one (1) year by notice in writing to the Consultant until 3rd September 2031

  Options

  The Council may under PA23 schedule 5(8) utilise the option of any services beyond the programme. This option may be up to a further 5 years in a four (4) year period plus the option to extend for a further one (1) year period up to 2036 Only a proposed programme has been provided with this tender for part of the contract for 2027 & 2028 only. The Final version of the proposed programme will be developed with the successful supplier from mobilisation stage onwards. The scope of works may encompass a range of building fabric and mechanical & electrical upgrades, including but not limited to: roofing repairs or replacements, window upgrades, boiler replacements, fire precaution enhancements, and drainage system improvements.

  5 agreed KPIs: RIBA Stage 1-2 · RIBA Stage 3/4 · RIBA Stage 3/4 …

  • RIBA Stage 1-2, Completion of initial survey and issue of brief Detail any additional surveys and investigations required. Estimated cost of works to be provided with uplifted costs for delivery in future years of the programme. For unplanned emergency works added to the programme site visits are to be completed within 2 working days of notification. If required, amendments to the brief must be made and the revised brief provided within 1 week of notification, unless agreed otherwise in writing at no extra fee. Where a RIBA Stage 1-2 report has been provided with estimated build costs then that stage % fee applies, not the hourly rate. If a summary of works only is provided, then the hourly rate will apply.
  • RIBA Stage 3/4, Issue of Specification The full tender pack to be provided within an agreed duration from Council's approval of brief and any agreed surveys completed. Including evidence of Most Economically Advantageous Tender. If required, amendments to the tender pack must be made and the revised tender pack provided within 1 working week of notification, unless agreed otherwise in writing. This will be approved by the contract manager at Herefordshire Council.
  • RIBA Stage 3/4, Completion of Tender including Evaluation (2 stages of 3 / 4) Provide clarification responses within 48 hours of any clarification questions received by suppliers. Partake in evaluation and moderation meeting. Tender costs submitted are to be reviewed by the provider with feedback provided prior to moderation.
  • RIBA Stage 5/6, Practical Completion on Site O&M manuals and H&S files to be provided to the schools (hard copies where necessary) and Council (electronic version) at handover.
  • RIBA Stage 6, Completion of defect rectification and issue final certificate. Provide final certificate within 2 weeks of sign off of all notified principal contractor defects. Or end of defect period.

Bid statistics published by the authority

Notices published for this procedure

• Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender11 Sept 2026, 16:40 BST
• Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender17 Jul 2026, 12:54 BST
• Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Apr 2026, 13:04 BST