Find a TenderAwarded

Published 10 Oct 2022, 08:36 BST

Official UK procurement notice

Invitation to Tender for the Supply and Delivery of Dairy Products

Authority: Orkney Islands Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedureSME suitable

Sectors: Food, beverages, tobacco and related products (15)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Scotland (UKM65)

Published estimate£403,435≈ £81k / year

Submissions closed 10 Nov 2022awarded 20 Dec 2022

Awarded to JW Gray & Co

Contract term 5 yrsends 30 Nov 2027 · extension options published · starts 1 Dec 2022

What is being bought

Published requirement description

The Authority and NHS Orkney requires the supply and delivery of dairy products to a number of authority establishments throughout Orkney and Balfour Hospital.

Recurrence: September 2027

CPV: Assorted dairy products · Catering supplies · Dairy products

The lotProcurement structure

single lot · value published

Lot #1The Authority requires the supply and delivery of dairy products to a number of…AwardedRenewal 5 yrsPublished value£403,435

The Authority requires the supply and delivery of dairy products to a number of Authority establishments throughout Orkney for a period of 5 years (3 years initial term with 2 x 12 month extensions). This is a continuing requirement for a variety of establishments including schools, care homes, Papdale Halls of Residence and NHS Orkney's Balfour Hospital.

Contract period: 1 Dec 2022 – 30 Nov 2027 (5 yrs)

Delivery: Scotland · Orkney

Extensions: Initial term of 3 years with 2 x 12 month extensionsVariant bids: not allowed

15500000 Dairy products 15550000 Assorted dairy products 39222000 Catering supplies

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (5)

Delivery: 37.5%
Contract Management: 15%
Continuity of Supply: 5%
Employment: 2.5%
price: 40%

Published award criteria (5)

Delivery: 37.5
Contract Management: 15
Continuity of Supply: 5
Employment: 2.5
Price: 40

Conditions of participation3

Suitability
The relevant selection criteria will be included in the SPD Scotland module.
Economic & financial standing
The relevant selection criteria will be included in the SPD Scotland module
Technical & professional ability
The relevant selection criteria will be included in the SPD Scotland module.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · September 2027
First published: 10 Oct 2022, 08:36 BST
Last source update: 1 Feb 2023, 11:12 GMT
Award evaluation window: 7 Nov 2022 – …
Authority reference: OIC/PROC/1611
FTS notice number: 2023/S 000-003072
Classification (CPV): Assorted dairy productsCatering suppliesDairy products
Delivery area: Scotland (UKM65)
Official registry OCID: ocds-h6vhtk-037432 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice. The value included in Section 11.1.7 of 771.30 GBP is based on a "basket" of goods the final value of the contract is dependent on the amount of goods ordered during the lifetime of the contract. (SC Ref:720697)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline: 10 Nov 2022, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 7 Nov 2022, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

7 Nov 2022 → 1 Feb 2023 · 4 dates

Bids opened
7 Nov 2022, 14:00 GMT
Submission deadline
10 Nov 2022, 12:00 GMT
Contract starts
1 Dec 2022
Notice published
1 Feb 2023, 11:12 GMT

Notice history

2 events · 3 releases on Find a Tender · since 13 Oct 2022

Deadline moved to 10 Nov 2022, 12:00 GMT
13 Oct 2022, 14:20 BST
+3 days · was 7 Nov 2022, 12:00 GMT
Status changed to complete
1 Feb 2023, 11:12 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	7 Nov 2022	10 Nov 2022	+3 d
—	Bid openingConditions for opening of tenders · IV.2.7	7 Nov 2022	10 Nov 2022	+3 d

Delay in release on PCS

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £7711 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 20 Dec 2022

Awarded to	Value	Date	Status
JW Gray & CoSME	£771 †	—	Awarded

Contracts

Contract 003072-2023-OIC/PROC/1611-1 · JW Gray & CoSME
Signed
20 Dec 2022
Value
£771
Period
… – 30 Nov 2027
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic	1	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Orkney Islands Council

Contracting authorityLocal CouncilRegional or local authorityEducation Council Offices, School Place, Kirkwall, Scotland, KW15 1NYContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

NHS OrkneyContracting authority Kirkwall, ScotlandContact email, phone

Dispute resolution & review bodies

Sheriff CourtMediation bodyReview bodyReview contact point KirkwallContact phone

Bidders & participating suppliers

1 commercial party on the notice

JW Gray & CoAwarded supplier Gremista Ind Est, Lerwick, Shetland, Lerwick, Scotland, ZE1 0PXContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.