Official UK procurement notice
Invitation to Tender for the Provision of Ballast Water Sampling
Authority: Orkney Islands Council (Local council)
What is being bought
Published requirement descriptionThe Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3 year initial period with the option to extend for a further 2 x 12 month periods.
- Recurrence: Subject to the award of the 2 x 12 month extensions, the new contract will be put to tender approximately 6 months prior to the expiry of the contract.
CPV: Data collection and collation services · Environmental protection · Environmental quality control services · Environmental services · Services related to water pollution
The lotProcurement structure
single lot · value publishedLot #1The Authority has a requirement for a suitably qualified and experienced contractor…AwardedRenewalPublished value£300,000
The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for an initial 3 year period with the option to extend for a further 2 x 12 month periods, subject to the satisfaction of performance by the Authority. The Contract will commence on 1 April 2025.
All sampling must be performed in accordance with the requirements of current legislation, Ballast Water Management Annex 3 - Resolution MEPC.173(58), MGN 432 Amendment 1 and Ballast Water Management Policy for Scapa Flow - Apr 2023. All documentation included within the Appendix Section of the Invitation to Tender documentation.
It should be noted that due to the variable movement of shipping, short notice (minimum of 24 hrs) may be given for a ballast water sampling event. Sampling team will be required to be available 365/24/7. Prospective Tenderers need to take note that transport for members of a sampling team to Orkney is limited and can be disrupted by weather, at short notice.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Project Understanding and Requirements: 20%
- Project Methodology and Specific Expertise: 50%
- price: 30%
Published award criteria (4)
- Project Understanding and Requirements: 20
- Project Methodology and Specific Expertise: 50
- Fair Work Practices: Pass/Fail
- Price: 30
- Suitability
The relevant selection criteria will be included in the SPD (Scotland) module.
- Economic & financial standing
The relevant selection criteria will be included in the SPD (Scotland) module.
- Technical & professional ability
The relevant selection criteria will be included in the SPD (Scotland) module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Subject to the award of the 2 x 12 month extensions, the new contract will be put to tender approximately 6 months prior to the expiry of the contract.
- First published
- 20 Dec 2024, 13:06 GMT
- Last source update
- 13 Oct 2025, 12:21 BST
- Award evaluation window
- 14 Feb 2025 – …
- Authority reference
OIC/PROC/2072- FTS notice number
2025/S 000-064706- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ca29Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tender will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenders should complete the SPD (Scotland) contained within the SPD Module attached to this notice. (SC Ref:812758)
How it was run
Official notice- Submission deadline
- 7 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 Feb 2025, 15:00 GMT
Timeline
7 Feb 2025 → 13 Oct 2025 · 4 dates- Submission deadline7 Feb 2025, 12:00 GMT
- Bids opened14 Feb 2025, 15:00 GMT
- Contract starts1 Apr 2025, 00:00 BST
- Notice published379 days ago13 Oct 2025, 12:21 BST
Notice history
2 events · 4 releases on Find a Tender · since 13 Jan 2025- Deadline moved to 7 Feb 2025, 12:00 GMT13 Jan 2025, 14:50 GMT-7 days · was 14 Feb 2025, 12:00 GMT
- Status changed to complete13 Oct 2025, 12:21 BST
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 14 Feb 2025 | 7 Feb 2025 | -7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 14 Feb 2025 | 7 Feb 2025 | -7 d |
| — | DeadlineTime limit · IV.2.2 | 14 Feb 2025 | 7 Feb 2025 | -7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 14 Feb 2025 | 7 Feb 2025 | -7 d |
Error on return date should have been 7 February 2025 not 14 February 2025.
Error on return date should have been 7 February 2025 not 14 February 2025.
Routine re-releases (4)
- 2024-12: 1 release · 20 Dec 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Orcades Marine Management Consultants LtdSME | £313,091 † | — | Awarded |
Contracts
Contract 064706-2025-1 · Orcades Marine Management Consultants LtdSME
- Signed
- 24 Feb 2025
- Value
- £313,091
- Period
- … – 31 Mar 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kirkwall Sheriff CourtReview contact point
- Sheriffs CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Orcades Marine Management Consultants Ltd.Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.