Official UK procurement notice
Interpretative Exhibition Maintenance Contract
Authority: Historic Environment Scotland
What is being bought
Published requirement descriptionHistoric Environment Scotland (HES) is seeking to appoint a Supplier for this Interpretive Exhibition Maintenance Contract. A specialist exhibition care and maintenance service is required in relation to the HES exhibition infrastructure at sites across Scotland (including the Islands). Requirements include:
Programmed specialist exhibition cleaning
Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements)
Touch up of scenic painting
Repair and replacement of props
Scheduled preventative maintenance visits at key sites
- Recurrence: If all extensions are used then this will be re-tendered during 2028
CPV: Miscellaneous repair and maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1HES is seeking to appoint a Supplier for this Interpretive Exhibition Maintenance…AwardedRenewal
HES is seeking to appoint a Supplier for this Interpretive Exhibition Maintenance Contract to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include:
Programmed specialist exhibition cleaning
Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements)
Touch up of scenic painting
Repair and replacement of props
Scheduled preventative maintenance visits at key sites
There is also the possibility of involvement in new exhibitions, covering elements such as design, manufacture and installation of set dressing elements and scenic painting in conjunction with any HES appointed exhibition designer and/or build contractor and this is reflected in the contract value. The preventative maintenance visit timetable will be agreed at the outset with the Supplier.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum: Employers (compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 10 million
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If all extensions are used then this will be re-tendered during 2028
- First published
- 18 Jan 2024, 10:49 GMT
- Last source update
- 2 Apr 2024, 14:41 BST
- Award evaluation window
- 22 Feb 2024 – …
- Authority reference
HES/C/4239- FTS notice number
2024/S 000-010603- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042e22Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Bidders should clearly state in their response if there are any issues with the HES terms and conditions, as we cannot negotiate at contract award or post contract award. Bidders should also ensure their response is posted on the portal well before the closing date and time as we cannot accept late bids unless there is written evidence of an issue with the portal. (SC Ref:762673)
How it was run
Official notice- Submission deadline
- 22 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 22 Feb 2024, 12:00 GMT
Timeline
22 Feb 2024 → 2 Apr 2024 · 3 dates- Submission deadline22 Feb 2024, 12:00 GMT
- Bids opened22 Feb 2024, 12:00 GMT
- Notice published2 Apr 2024, 14:41 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Apr 2024, 14:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FifeX LtdSME | — | — | Awarded |
Contracts
Contract 010603-2024-HES/C/4239-1 · FifeX LtdSME
- Signed
- 2 Apr 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| HES is seeking to appoint a Supplier for this Interpretive Exhibition Maintenance… | 3bids · 3 electronic · 3 from abroad | 3 | — | £6,877 – £46,335 |
| Whole notice | — | — | — | £6,877 – £46,335 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- FifeX LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.