International Freight Forwarding Services

{
  "id": "003371-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-02-01T13:52:34Z",
  "ocid": "ocds-h6vhtk-041c7e",
  "buyer": {
    "id": "GB-FTS-6996",
    "name": "CalMac Ferries Limited"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000751338"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-041c7e",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "After the initial Term of 24 months there will be the option to extend by up to a further 24 months, this may be split into 2 x 12 month periods."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "CalMac Ferries Ltd (CFL) operates a fleet of 33 vessels running to over 50 ports and harbours throughout the Scottish West Coast and Islands.\nEach vessel undergoes annual maintenance and overhaul, as a result of this the company is required to import items such as mechanical spares , components and machinery. In rare circumstances CFL is required to export components to manufacturers located in mainland Europe.\nDue to the nature of our operations, CFL requires to enter into Agreement with a supplier that can provide a re-active and fast-paced service which includes out-of-hours support.\nAt a high-level, CalMac is seeking the following services:\n- Upon receiving the appropriate shipping documentation from CFL, the supplier will investigate and prepare necessary freight quotations based on requirements (courier, road freight, air freight, sea freight, urgent dedicated vehicle). This could include providing multiple options for CFL’s review.\n- Once confirmation and instructions have been provided by CFL, the supplier will be required to progress a collection and delivery, they will liaise with the freight forwarder of choice to organise collection and provide any necessary documentation (e.g. AWB, Bill of Lading etc). At this point, the supplier will advise of any missing documentation that could hold up delivery.\n- CFL will issue customs clearance instructions that the supplier will then use in line with the CDS system to ensure smooth delivery and no issues with customs clearance.\n-The supplier will ensure that end to end delivery is made to the destination of choice and keep CFL updated on any issues that need to be resolved (e.g. missed collections, missing documentation).\n- The provider will then invoice accordingly ensuring that the PO number is listed on the invoice.\n- The provide must also provide access to Management Reporting data to enable identification of trends which will be discussed with a CFL Contract Manager.  Prior to Contract Management meetings the supplier will be required to complete a scorecard and must provide insight into current and potential issues that may affect the movement of international goods.\n- A full and detailed specification can be found on the Public Contracts Scotland - Tender portal.",
        "secondStage": {
          "minimumCandidates": 3
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "type": "quality",
              "description": "40"
            },
            {
              "type": "price",
              "description": "60"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed",
          "electronicCataloguePolicy": "required"
        },
        "selectionCriteria": {
          "description": "This Procurement will be conducted through the use of the Competitive Procedure with Negotiation(CPN). All queries about this procurement must be made via the PCS-Tender messaging system.\nThe process to be applied will be:\n- Economic Operator must pass the minimum standards sections of the ESPD (Scotland).\nQualification Envelope:\nIf any question subject to ‘pass/fail’ scoring be scored ‘fail’ the entire submission may be set aside and take no further\npart in the competition.\nTechnical Envelope: The Technical Envelope of the SPD (Scotland) will be scored in the following way:\n0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.\n25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains\ninsufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.\n50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and\nskills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar\nnature.\n75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or\nskills/capacity/capability relevant to providing similar services to similar clients.\n100- Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates\nthorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients."
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "63521000",
            "scheme": "CPV",
            "description": "Freight transport agency services"
          }
        ]
      }
    ],
    "title": "International Freight Forwarding Services",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "6 months prior to the expiry of this Agreement."
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 1
      },
      "hasFrameworkAgreement": true
    },
    "description": "CalMac Ferries Ltd is seeking to award a Framework Agreement to a suitably qualified and experienced supplier to manage its end-to-end International Freight requirements.",
    "secondStage": {
      "invitationDate": "2024-03-29T00:00:00Z",
      "successiveReduction": true,
      "noNegotiationNecessary": true
    },
    "tenderPeriod": {
      "endDate": "2024-03-04T12:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "63521000",
      "scheme": "CPV",
      "description": "Freight transport agency services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2024-07-31T23:59:59+01:00"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Economic Operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015 on the basis of information\nprovided within the ESPD."
        },
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please refer to these statements when completing section 4B of the SPD (Scotland)\nStatement for 4B- Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are\ndescribed below:\nNB. Ratios shall be based upon the latest available published accounts\n1- Return on Capital Employed: must be at a ratio greater than “0”\n2- Acid Test (Current Ratio): Current Ratio must be greater than “1”\n3- Gearing: Gearing must be a figure of less than 100%\n4- Interest Coverage: Interest Coverage must be a figure of 2 or above\nBidders must provide their (\"general\") yearly turnover for the last 3 financial years.\nMinimum level(s) of standards required:\nEconomic Operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of\ninsurance:\n- Employers liability - statutory minimum 5m GBP, each and every claim.\n- Public liability insurance including cover for loss/damage to third party property and third party injury with a minimum 5m GBP per\nevent with no annual aggregate. There must be no marine exclusions in the policy.\n- Freight Forwarders Liability Insurance (required for Freight Forwarders only): 1m GBP, each and every claim.\nThe bidder should purchase any other insurance cover as necessary, taking into account the terms and conditions of this contract."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "procurementMethodDetails": "Competitive procedure with negotiation"
  },
  "parties": [
    {
      "id": "GB-FTS-6996",
      "name": "CalMac Ferries Limited",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM",
        "locality": "Gourock",
        "postalCode": "PA19 1QP",
        "countryName": "United Kingdom",
        "streetAddress": "Ferry Terminal"
      },
      "details": {
        "url": "http://www.calmac.co.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "scheme": "COFOG",
            "description": "Ferry Operator"
          }
        ]
      },
      "identifier": {
        "legalName": "CalMac Ferries Limited"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "email": "ruairidh.black@calmac.co.uk",
        "telephone": "+44 7974884681"
      }
    },
    {
      "id": "GB-FTS-88897",
      "name": "Greenock Sherift Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Greenock",
        "postalCode": "PA15 1TR",
        "countryName": "United Kingdom",
        "streetAddress": "1 Nelson Street"
      },
      "identifier": {
        "legalName": "Greenock Sherift Court"
      }
    }
  ],
  "language": "en",
  "description": "The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6325. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:755855)",
  "initiationType": "tender"
}

{
  "id": "034757-2023",
  "tag": [
    "planning"
  ],
  "date": "2023-11-24T08:46:30Z",
  "ocid": "ocds-h6vhtk-041c7e",
  "buyer": {
    "id": "GB-FTS-6996",
    "name": "CalMac Ferries Limited"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000751338"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-041c7e",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "CalMac Ferries Ltd (CFL) operates a fleet of 33 vessels running to over 50 ports and harbours throughout the Scottish West Coast and Islands.\nEach vessel undergoes annual maintenance and overhaul, as a result of this the company is required to import items such as mechanical spares , components and machinery. In rare circumstances CFL is required to export components to manufacturers located in mainland Europe.\nDue to the nature of our operations, CFL requires to enter into Agreement with a supplier that can provide a re-active and fast-paced service which includes out-of-hours support.\nAt a high-level, CalMac is seeking the following services:\n- Upon receiving the appropriate shipping documentation from CFL, the supplier will investigate and prepare necessary freight quotations based on requirements (courier, road freight, air freight, sea freight, urgent dedicated vehicle). This could include providing multiple options for CFL’s review.\n- Once confirmation and instructions have been provided by CFL, the supplier will be required to progress a collection and delivery, they will liaise with the freight forwarder of choice to organise collection and provide any necessary documentation (e.g. AWB, Bill of Lading etc). At this point, the supplier will advise of any missing documentation that could hold up delivery.\n- CFL will issue customs clearance instructions that the supplier will then use in line with the CDS system to ensure smooth delivery and no issues with customs clearance.\n-The supplier will ensure that end to end delivery is made to the destination of choice and keep CFL updated on any issues that need to be resolved (e.g. missed collections, missing documentation).\n- The provider will then invoice accordingly ensuring that the PO number is listed on the invoice.\n- The provide must also provide access to Management Reporting data to enable identification of trends which will be discussed with a CFL Contract Manager.  Prior to Contract Management meetings the supplier will be required to complete a scorecard and must provide insight into current and potential issues that may affect the movement of international goods.\n- A full and detailed specification will be issued upon the release of the Invitation to Tender which will be published through the Public Contracts Scotland-Tender online portal."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "63521000",
            "scheme": "CPV",
            "description": "Freight transport agency services"
          }
        ]
      }
    ],
    "title": "International Freight Forwarding Services",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "CalMac Ferries Ltd is seeking to award a Framework Agreement to a suitably qualified and experienced supplier to manage its end-to-end International Freight requirements.",
    "communication": {
      "futureNoticeDate": "2024-01-08T00:00:00Z"
    },
    "classification": {
      "id": "63521000",
      "scheme": "CPV",
      "description": "Freight transport agency services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-6996",
      "name": "CalMac Ferries Limited",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM",
        "locality": "Gourock",
        "postalCode": "PA19 1QP",
        "countryName": "United Kingdom",
        "streetAddress": "Ferry Terminal"
      },
      "details": {
        "url": "http://www.calmac.co.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "scheme": "COFOG",
            "description": "Ferry Operator"
          }
        ]
      },
      "identifier": {
        "legalName": "CalMac Ferries Limited"
      },
      "contactPoint": {
        "email": "ruairidh.black@calmac.co.uk",
        "telephone": "+44 7974884681"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=751338.\n(SC Ref:751338)",
  "initiationType": "tender"
}