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Official procurement procedure

Interim Mechanical and Electrical Services Framework Agreement

Installation services of compressors
Installation services of electrical equipment
Installation services of fire protection equipment
+1 more
South East (UKJ44)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Dover Harbour Board: "Interim Mechanical and Electrical Services Framework Agreement". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDover Harbour BoardScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Dover Harbour Board
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Dover Harbour Board. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 3 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityDover Harbour Board
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published6 Dec 2021, 15:53 GMT
Last source update6 Dec 2021, 15:53 GMT
Recurring procurementNot published
ClassificationInstallation services of compressors, Installation services of electrical equipment, Installation services of fire protection equipment, Repair and maintenance services of building installations
Delivery area
South East (UKJ44)
OCIDocds-h6vhtk-02fd95
What is being bought
Interim framework agreement for the provision of mechanical and electrical services to the Port of Dover
What changed
From the official release history
  1. Status changed to complete
    6 Dec 2021, 15:53 GMT
  2. Official notice release published
    6 Dec 2021, 15:53 GMT
  3. Buyer information updated
    6 Dec 2021, 15:53 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    Interim framework agreement for the provision of mechanical and electrical services for buildings on the Port of Dover estate.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    6 Dec 2021, 15:53 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 5 Dec 2021, 00:00 GMT · £6,765,000
Commercial outcome and competition
Awards
DMA Group
Not published · Not published · active
Contracts
Contract
£6,765,000 · signed 5 Dec 2021, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Dover Harbour Board

Contracting authority GB-FTS-8661
View buyer profile

  • Dover Harbour Board
    buyer

    Harbour House, Marine Parade, DOVER, UKJ44, CT17 9BU
    PODprocurement@doverport.co.uk
    +44 1304240400

  • DMA Group
    supplier

    Beaufort House, ​Sir Thomas Longley Road, Rochester, UKJ44, ME2 4FB

  • High Court of England and Wales
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleIn 2018 Dover Harbour Board (DHB) awarded a framework agreement for provision of Mechanical and Electrical (M&E) services to the Port of Dover. The agreement was awarded as a 4 year term expiring October 2022. The contractor has encountered difficulties in delivering the services, due significantly to the impact of changes in planned activities as a result of COVID-19. These circumstances were unforeseeable and both parties have subsequently agreed that the collaborative plans to deliver the services are not sustainable and the contractor will cease to provide the services from 31/12/2021. DHB cannot comply with the procedures with a prior call for competition due to the timelines required for compliance (even under an accelerated procedure) at this juncture due to resource constraints which prevent DHB from running a new tender process for such critical services alongside other pre-planned procurement activities required urgently in response to changes in regulations for UK Border Controls (UK EES). DHB requires the services to be delivered efficiently with effect from 5 January 2022 and throughout 2022, so it has approached the second ranked contractor in the original tender to achieve a smooth transition to service delivery. The new contractor will commence works from 5 January 2022 and staff will transfer across in accordance with TUPE regulations. DHB has determined that, given the situation it has found itself in, it would be reasonable to place a direct award for a period of 24 months in order to; (i) provide a period stability to allow the contractor to transition delivery of the services effectively, and (ii) provide stability for the affected staff in the interim. During this interim contract period DHB intends to review its requirement for future M&E services and commence procurement to fulfil these future requirements. The proposed contractor is DMA Group based at Unit 5 Beaufort House, ​Sir Thomas Longley Road, Rochester, Kent, ME2 4FB For the avoidance of doubt, DHB shall not enter into this new framework agreement until 5 January 2022.