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Published 31 Mar 2023, 18:54 BST

Official UK procurement notice

Integrated Social Care & Finance Case Management System

Official notice

Authority: Calderdale Council (Local council)

ServicesCompetitive procedure with negotiationSME suitable
Sectors: IT Services & Software (72)Health & Social Care (85) Delivery: Yorkshire & Humber (UKE44)
Published estimate£8,600,000≈ £1.7m / year
Submissions closed 2 May 2023awarded 3 Jan 2024
Awarded to Access UK Limited
Contract term 5 yrsends 30 Nov 2028 · extension options published · starts 1 Dec 2023

What is being bought

Published requirement description

A fully integrated Software As A Service (SAAS) Adults, Children’s, Early Help and Finance Social Care Case Management System (the System). The System must provide the ability to manage the cases of all Adults & Children’s Social Care work and Early Help Services and meet all relevant statutory requirements.

CPV: Health and social work services · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£8,600,000
Contract period: 1 Dec 2023 – 30 Nov 2028 (5 yrs)
Delivery: Yorkshire & Humber · Calderdale
Extensions: The initial contract term is 5 years. The Council shall have the option to further extend the contract term on the same terms for a further period or periods of not less than 12 months, up to a maximum overall extension period of 10 years. · The initial contract term is 5 years. The Council shall have the option to further extend the contract term on the same terms for a further period or periods of not less than 12 months, up to a maximum overall extension period of 10 years.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70%
  • Price: 30%
Conditions of participation1
  • Suitability

    As detailed within the Tender documents provided.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
31 Mar 2023, 18:54 BST
Last source update
25 Jan 2024, 19:19 GMT
FTS notice number
2024/S 000-002650
Classification (CPV)
Health and social work servicesIT services: consulting, software development, Internet and support
Delivery area
Yorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-03b7fd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As detailed within the Tender documents provided.

Publisher note: Section IV.1.4 - No more than three of the highest scoring Tenderers will be subsequently taken through to the negotiation and ISFT stage. It is at the Council’s discretion to decide whether a final stage is required. Section IV.1.5 - The Council reserves the right to proceed with awarding the Contract without any further negotiation to the highest scoring Tender following successful submission and acceptance at the ISIT stage.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
2 May 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

2 May 2023 → 25 Jan 2024 · 5 dates
  1. Submission deadline
    2 May 2023, 12:00 BST
  2. Invitations to tender expected
    18 May 2023, 00:00 BST
  3. Bids must remain valid until
    20 Sept 2023, 23:59 BST
  4. Contract starts
    1 Dec 2023
  5. Notice published
    25 Jan 2024, 19:19 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Jan 2024, 19:19 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,223,6601 contract exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 3 Jan 2024
Awarded toValueDateStatus
Access UK LimitedSubcontracting: declared£1,223,660 †—Awarded

Contracts

  • Integrated Social Care & Finance Case Management System · Access UK Limited

    Signed
    3 Jan 2024
    Value
    £1,223,660
    Period
    … – 30 Nov 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

The Borough Council of Calderdale

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 184 3147 61 Town Hall, Crossley Street, Halifax, Yorkshire & Humber, HX1 1UJContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Access UK LimitedAwarded supplier108221356 Garden Court, Lockington, Yorkshire & Humber, DE74 2RH

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria