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Find a TenderAwardedContract award notice
Published 3 Feb 2026, 11:12 GMT

Official UK procurement notice

Integrated HRIS, LMS and payroll software

Official notice

Authority: Cardiff Community Housing Association (CCHA) (Housing)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£90,000≈ £72k / year · £108,000 inc. VAT0.2% below published estimate
Submissions closed 3 Mar 2026awarded 5 May 2026
Awarded to CEZANNE HR LIMITED
Contract term 1 yr 3 moends 31 Dec 2027 · up to 31 Dec 2029 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

Award notice for Integrated HRIS, LMS and payroll software

CPV: Time accounting or human resources software package

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 3 moSMEVCSEPublished value£90,000
Contract period: 1 Oct 2026 – 31 Dec 2027 (1 yr 3 mo) · up to 31 Dec 2029 with extensionsValue: £90,000 exc. VAT · £108,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The contract can be extended for another 2 years on a yearly basis (1+1) based on performance and mutual agreement.
48450000 Time accounting or human resources software package
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Bids to be submitted via Sell2wales.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality/Technical: 70%
  • Commercial: 30%
Published award criteria (2)
  • Quality/Technical: Technical questions
  • Commercial
Conditions of participation1
  • Condition of participation

    Bids to be submitted via Sell2wales.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Feb 2026, 11:12 GMT
Last source update
4 Jun 2026, 10:17 BST
Authority reference
CCHA-(2026-2027)-004
FTS notice number
2026/S 000-009360
Latest notice
Contract award notice (UK6)
Classification (CPV)
Time accounting or human resources software package
Delivery area
UK
Official registry OCID
ocds-h6vhtk-061527 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
3 Mar 2026, 14:00 GMT
Clarification deadline
24 Feb 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Tenders to be submitted on Sell2Wales: www.sell2wales.gov.wales ↗

Timeline

3 Feb 2026 → 1 Oct 2026 · 5 dates
  1. Tender notice published260 days ago
    3 Feb 2026, 11:12 GMT
  2. Clarification questions by239 days ago
    24 Feb 2026, 17:00 GMT
  3. Submission deadline232 days ago
    3 Mar 2026, 14:00 GMT
  4. Latest notice published139 days ago
    4 Jun 2026, 10:17 BST
  5. Contract starts21 days ago
    1 Oct 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 3 Feb 2026
  1. Tender notice published
    3 Feb 2026, 11:12 GMT
    UK4
  2. Contract award notice published
    4 Jun 2026, 10:17 BST
    UK6
  3. Status changed to complete
    4 Jun 2026, 10:17 BST
  4. Contract signature expected
    25 Jun 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £89,8561 award exc. VAT
Bids received 41 from SMEs
Awarded toValueDateStatus
CEZANNE HR LIMITEDSME1 Oct 2026 – 30 Sept 2027 · up to 30 Sept 2030Extensions: the contract can be extended for another 2 years twice (1+1) based on performance and mutual agreement.£89,8565 May 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders10—

Contracting authority & participating public bodies

Cardiff Community Housing Association (CCHA)

Contracting authorityPublic undertakingWelsh devolved regulations apply GB-PPON: PTQR-5447-WPQL Tolven Court, Dowlais Road, Cardiff, Wales, CF24 5LQContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Cezanne HR LimitedAwarded supplierGB-PPON: PYWP-3182-ZDZV 57 Southwark St, London, London, SE1 1RUContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender