Find a TenderAwarded

Published 22 Sept 2021, 14:25 BST

Official UK procurement notice

Integrated Facilities Maintenance Service

Official notice

Authority: Edinburgh College (Education)

Framework agreementServicesRestricted procedure

Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM73)

Framework ceiling (notional)£11,500,000framework ceiling, not attributable revenue

Submissions closed 22 Oct 2021awarded 19 Aug 2022

What is being bought

Published requirement description

The Authority is seeking a Service Provider for the supply of an Integrated Facilities Management Service, including Mechanical and Electrical, Building Fabric, Grounds Maintenance, Pest Control, Waste Management and Security, across its whole estate.

The tender process is being conducted using the Restricted Procedure.The Qualification and Selection process is the first stage whereby the authority is seeking a supplier for Integrated Facilities Management Services.The second stage of the process is the Invitation to Tender, which will be issued under a Restricted Process, this will be issued to those that pass the Qualification and Selection Process. The tender process will be conducted using PCS-Tender.

Recurrence: July 2027 if no extensions utilised July 2029 if all extensions utilised

CPV: Building and facilities management services · Facilities management services

How this framework works

From the published notice

Places: up to 1 suppliers · 6 bids received (6.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published

Lot #1The Authority is seeking a Service Provider for the supply of Integrated Facilities…AwardedRenewal

The Authority is seeking a Service Provider for the supply of Integrated Facilities Management Service, including Mechanical and Electrical, Building Fabric, Grounds Maintenance, Pest Control, Waste Management and Security, across its whole estate. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland

Extensions: 2 x 12 month extension periodsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed

79993000 Building and facilities management services 79993100 Facilities management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 40%Social value: 5%

Published sub-criteria (11)

Mobilisation and Demobilisation: 5%
Management, Risk and Administration: 10%
Management of Sub-contractors and Supply Chain: 5%
Helpdesk and CAFM: 5%
Hard FM Maintenance Approach: 8%
Soft FM Approach: 8%
Critical Incident Response: 5%
TUPE transfer, pensions and Staff conditions: 4%
Health & Safety: 5%
price: 40%
Social Values and Community benefits: 5%

Published award criteria (11)

Mobilisation and Demobilisation: 5
Management, Risk and Administration: 10
Management of Sub-contractors and Supply Chain: 5
Helpdesk and CAFM: 5
Hard FM Maintenance Approach: 8
Soft FM Approach: 8
Critical Incident Response: 5
Social Values and Community benefits: 5
TUPE transfer, pensions and Staff conditions: 4
Health & Safety: 5
Price: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Integrated Facilities Maintenance Service” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · July 2027 if no extensions utilised July 2029 if all extensions utilised
First published: 22 Sept 2021, 14:25 BST
Last source update: 22 Nov 2022, 16:18 GMT
Authority reference: EC-1920-0005-00
FTS notice number: 2022/S 000-033123
Classification (CPV): Building and facilities management servicesFacilities management services
Delivery area: Scotland (UKM73)
Official registry OCID: ocds-h6vhtk-02e389 Find a Tender

Contract terms

Electronic trading: electronic ordering · electronic payment

Publisher note: (SC Ref:714408)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Appointment period ends: 22 Oct 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

22 Oct 2021 → 2 Aug 2027 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
22 Oct 2021, 12:00 BST
Invitations to tender expected
19 Nov 2021
Notice published
22 Nov 2022, 16:18 GMT
Today
22 Oct 2026
Bids must remain valid untilin 285 days
2 Aug 2027, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
22 Nov 2022, 16:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 6

Contracts signed 1latest 19 Aug 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 033123-2022-EC-1920-0005-00-1
Signed
19 Aug 2022
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
The Authority is seeking a Service Provider for the supply of Integrated Facilities…	6bids · 0 electronic · 6 from abroad	0	—	£12,354,760 – £19,290,215
Whole notice	—	—	—	£12,354,760 – £19,290,215

Contracting authority & participating public bodies

Edinburgh College

Contracting authorityEducationBody governed by public lawEducation Bankhead Drive, Sighthill, Edinburgh, Scotland, EH11 4DEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body EdinburghContact phone

Framework contractors & participating bidders

1 commercial party on the notice

ISS Mediclean Limited Trading as ISS Facility Services EducationFramework contractor ISS Velocity 1, Brooklands Drive, Brooklands, Weybridge, UK, KT13 0SLContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria