Find a TenderAwarded without competitionContract details notice
Published 5 Aug 2025, 10:49 BST

Official UK procurement notice

Integrated Community Equipment Service · London Borough of Bromley (Aug 2025)

Official notice

Authority: London Borough of Bromley (Local council)

Direct award
Awarded value£5,930,000published award · exc. VAT
Awarded 25 Jul 2025no call for competition
Awarded to INSPIRE MEDICARE LTD., Inspire community trust

What is being bought

Published requirement description

Community Equipment for older or disabled people provides the gateway to their independence, dignity and self-esteem. Providing appropriate equipment and technology are fundamental components in the whole health and social care system.

Community equipment has the potential to improve the lives of the local population and support Bromley's 'Prevention' agenda. It supports people to remain as independent as possible, for as long as possible. It is also valued by carers, as a key support for their work, and it is central to effective rehabilitation - improving quality of life, reducing morbidity at costs that are very low compared to other forms of healthcare. By providing equipment and support, ICES can help reduce hospital admissions and the need for more expensive care options, ultimately saving costs for health and social care services.

Integrated Community Equipment services (ICES) in LB Bromley are procured through the membership of the London Consortium, which consists of 21 local authorities and is led by the 'Bi-Borough' - Westminster City Council and the Royal Borough of Kensington & Chelsea.

The Integrated Community Equipment Service (ICES) provides equipment to help people live safely and independently at home. This can include simple aids like walking sticks or raised toilet seats, as well as more complex items like beds and hoists. The service encompasses sourcing, purchasing, delivering, installing, collecting, cleaning, recycling, servicing, maintaining, repairing, and storing equipment. ICES aims to prevent hospital admissions and support early hospital discharge.

ICES acquires both standard and specialized equipment to meet individual needs. ICES services ensure the equipment is delivered and set up properly in the user's home.

When equipment is no longer needed, ICES arranges for its collection, cleaning, and either recycling or refurbishment. They also handle the servicing, maintenance, and repair of the equipment to ensure it remains in good working order.

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Aug 2025, 10:49 BST
Last source update
20 Nov 2025, 10:57 GMT
FTS notice number
2025/S 000-075541
Latest notice
Contract details notice (UK7)
Delivery area
London (UKI61)
Official registry OCID
ocds-h6vhtk-058144 Find a Tender
Why no open competition
Urgency
Published justification

A contract has been awarded in accordance with section 41 of the Procurement Act 2023 ("PA 2023") because of extreme and unavoidable urgency.

Pursuant to the Care Act 2014, the Council has a statutory duty to provide the integrated community equipment and telecare services (the "Services").

The previous provider of integrated community equipment services ceased trading on the 31st July 2025 and therefore ceased providing the Services to the Council. This was unforeseen and outside of the control of the Council.

This means that it was necessary for the Council to urgently award a replacement contract to secure continuity of critical statutory Services in Bromley.

This was an exceptional situation where extreme urgency has been brought about by events unforeseeable and not attributable by the Council, making it impossible for the Council to conduct a regulated competitive tendering process within prescribed time limits due to the requirement to secure continuity of critical statutory Services.

The Council considered all options and taken independent advice and have concluded that there was insufficient time and that it was impossible to run a competitive tendering procedure (even on an accelerated basis, or otherwise a call-off from a framework agreement) in time to ensure continuity of the Services.

The contract period will allow time for the Council to prepare a competitive procurement exercise for a long-term solution, and mobilise the resultant contract.

How it was run

Official notice
Submission deadline
—

Timeline

27 Aug 2025 → 20 Nov 2025 · 2 dates
  1. Standstill ends
    27 Aug 2025, 23:59 BST
  2. Notice published335 days ago
    20 Nov 2025, 10:57 GMT

Notice history

4 events · 3 releases on Find a Tender · since 5 Aug 2025
  1. Transparency notice published
    5 Aug 2025, 10:49 BST
    UK5
  2. Contract award notice published
    15 Aug 2025, 10:44 BST
    UK6
  3. Contract signature expected
    29 Aug 2025, 23:59 BST
    scheduled
  4. Contract details notice published
    20 Nov 2025, 10:57 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £5,930,0001 award exc. VAT
Contracts signed 1latest 2 Sept 2025
Awarded toValueDateStatus
INSPIRE MEDICARE LTD.SME, Inspire community trustSMEVCSEjoint award1 Sept 2025 – 31 Aug 2027£5,930,00025 Jul 2025Awarded

Contracts

  • Contract 1 · INSPIRE MEDICARE LTD.SME, Inspire community trustSMEVCSE

    Signed
    2 Sept 2025
    Value
    £5,930,000
    Period
    2 Sept 2025 – 27 Aug 2027
    Status
    active
    9 agreed KPIs: Client satisfaction · Time taken to respond to complaints · Reporting and review of serious incidents …
    • Client satisfaction
    • Time taken to respond to complaints
    • Reporting and review of serious incidents
    • Deliveries/collection/repairs completed within designated priority banding
    • Residents given agreed appointments with either AM or PM slots
    • Decontamination of returned items
    • Disposal of condemned equipment
    • Service Prescribers informed of delivery issues
    • Training of staff

Contracting authority & participating public bodies

London Borough of Bromley

Contracting authorityPublic authority - sub-central government GB-PPON: PBBG-1282-YCXD Bromley Civic Centre, Churchill Court, 2 Westmoreland Road, Bromley, London, BR1 1DPContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • INSPIRE MEDICARE LTD.Awarded supplierGB-COH: 11263627GB-PPON: PZTX-8626-DDYV 130 -136 Maidstone Road, Sidcup, London, DA14 5HSContact email
  • Inspire Community TrustAwarded supplierGB-COH: 05296168 130-136 Maidstone Road, Sidcup, London, DA14 5HSContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender