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Published 24 Dec 2025, 19:05 GMT

Official UK procurement notice

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by YMCA Saint Pauls Group

Official notice

Authority: YMCA Saint Pauls Group (Public body)·On behalf of: Gibbs Laidler Consulting LLP

10 lotsServicesCompetitive flexible procedureAbove thresholdMax 9 lots to bidMax 8 lots per supplier
Sectors: Financial and insurance services (66) Delivery: Delivery location not published
Published estimate£900,000total for 10 lots · £900,000 inc. VAT
Submissions closed 19 Jan 2026awarded 19 Mar 2026
Awarded to Arthur J. Gallagher Insurance Brokers Ltd, Jensten5 awards
Contract term Varies by lotfirst lot 3 yrs from 1 Apr 2026 · see each lot

What is being bought10 lots · detail below

Published requirement description

The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime and employment practices liability. This list is to be decided at the sole discretion of YMCA Saint Pauls Group

  • How the procedure runs: The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 50% Cost / 50% Quality.

CPV: Insurance claims adjustment services · Insurance services · Liability insurance services · Risk management insurance services

Lots and requirements (10)Procurement structure

10 lots · all with a published value (£900,000 together) · a supplier may bid for at most 9 and win at most 8 of them · same evaluation weights on every lot
Lot #1Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by YMCA Saint Pauls GroupAwardedRenewal 3 yrsPublished value£765,000

A programme of General (non-life) insurance and related services for YMCA SPG. The programme will require Insurance and related services for risks that may include but not be limited to: Property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion of YMCA SPG.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2032 with extensionsValue: £765,000 exc. VAT · £765,000 inc. VAT
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #2Insurance and related services for Motor vehicle risks for YMCA SPGAwardedRenewal 3 yrsPublished value£0

YMCA SPG are looking to appoint one provider to deliver their Insurance and related services for Motor Fleet cover.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #3Insurance and related services associated with Engineering Plant Inspection & Insurance for YMCA SPGAwardedRenewal 4 yrsPublished value£30,000

YMCA SPG are looking to appoint one or more providers to deliver their Insurance and related services associated with Engineering.

Contract period: 1 Apr 2026 – 1 Apr 2030 (4 yrs) · up to 31 Mar 2032 with extensionsValue: £30,000 exc. VAT · £30,000 inc. VAT
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #4Insurance and related services associated with Cyber for YMCA SPGAwardedRenewal 3 yrsPublished value£35,000

YMCA SPG are looking to appoint one or more providers to deliver their Insurance and related services associated with Cyber.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £35,000 exc. VAT · £35,000 inc. VAT
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #5Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) for YMCA SPGAwardedRenewal 3 yrsPublished value£70,000

YMCA SPG are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) cover.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £70,000 exc. VAT · £70,000 inc. VAT
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #6Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by YMCA SPGAwardedRenewal 3 yrsPublished value£0

YMCA SPG are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) cover.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #7Insurance and related services associated with Directors & Officers as required by YMCA SPGAwardedRenewal 3 yrsPublished value£0

YMCA SPG are looking to appoint one or more providers to deliver their Insurance and related services associated with Directors and Officers/Trustee Assurance.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #8Insurance and related services associated with Professional Indemnity for YMCA SPGAwardedRenewal 3 yrsPublished value£0

YMCA SPG are looking to appoint one or more providers to deliver their Insurance and related services associated with Professional indemnity.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #9Insurance and related services associated with Crime for YMCA SPGAwardedRenewal 3 yrsPublished value£0

YMCA SPG are looking to appoint one or more providers to deliver their Insurance and related services associated with Crime.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #10Insurance and related services associated with Alternative Risk Financing for YMCA SPGAwardedRenewal 3 yrsPublished value£0

YMCA SPG are looking to appoint one or more providers to deliver their Insurance and related services associated with Alternative Risk Financing.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Price
  • Quality
Lot distribution rule: The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-10 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Dec 2025, 19:05 GMT
Last source update
23 Mar 2026, 13:47 GMT
Award evaluation window
Submission end – 19 Mar 2026
FTS notice number
2025/S 000-086192
Latest notice
Contract award notice (UK6)
Classification (CPV)
Insurance claims adjustment servicesInsurance servicesLiability insurance servicesRisk management insurance services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05fd6c Find a Tender
How it runs

The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 50% Cost / 50% Quality.

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Requests to participate (first stage)
19 Jan 2026, 17:00 GMT
Submission deadline
19 Jan 2026, 17:00 GMT
Clarification deadline
19 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

24 Dec 2025 → 1 Apr 2026 · 8 dates
  1. Tender notice published301 days ago
    24 Dec 2025, 19:05 GMT
  2. Clarification questions by275 days ago
    19 Jan 2026, 17:00 GMT
  3. Submission deadline275 days ago
    19 Jan 2026, 17:00 GMT
  4. Award decision expected by216 days ago
    19 Mar 2026, 23:59 GMT
  5. Assessment summaries sent216 days ago
    20 Mar 2026
  6. Latest notice published213 days ago
    23 Mar 2026, 13:47 GMT
  7. Contract starts204 days ago
    1 Apr 2026, 00:00 BST
  8. Standstill ends203 days ago
    1 Apr 2026, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 24 Dec 2025
  1. Tender notice published
    24 Dec 2025, 19:05 GMT
    UK4
  2. Contract award notice published
    23 Mar 2026, 13:47 GMT
    UK6
  3. Status changed to complete
    23 Mar 2026, 13:47 GMT
  4. Contract signature expected
    2 Apr 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £440,0002 awards exc. VAT
Bids received 15
Awarded toValueDateStatus
Lot 3 · Insurance and related services associated with Engineering Plant Inspection & Insurance for YMCA SPG1 award
supplier not published—10 Dec 2025Awarded
Lot 5 · Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) for YMCA SPG1 award
supplier not published—19 Mar 2026Awarded
Lot 6 · Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by YMCA SPG1 award
Jensten3 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. - Please note the contract starts on april 1st£15,00019 Mar 2026Awarded
Lot 10 · Insurance and related services associated with Alternative Risk Financing for YMCA SPG1 award
supplier not published—19 Mar 2026Awarded
Across several lots1 award
Arthur J. Gallagher Insurance Brokers Ltd3 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: YMCA SPG will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. - Please note the contract incepts on April 1st£425,00019 Mar 2026standstill to 1 Apr 2026Standstill

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by YMCA Saint Pauls Group1final-stage tenders00—
2 · Insurance and related services for Motor vehicle risks for YMCA SPG1final-stage tenders00—
4 · Insurance and related services associated with Cyber for YMCA SPG3final-stage tenders00—
6 · Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by YMCA SPG3final-stage tenders00—
7 · Insurance and related services associated with Directors & Officers as required by YMCA SPG3final-stage tenders00—
8 · Insurance and related services associated with Professional Indemnity for YMCA SPG2final-stage tenders00—
9 · Insurance and related services associated with Crime for YMCA SPG2final-stage tenders00—

Contracting authority & participating public bodies

2 public bodies on the notice

YMCA Saint Pauls Group

Contracting authorityPublic authority - sub-central government GB-PPON: PGJB-3773-RCMH 49 Victoria Road,, Surbiton,, London, KT6 4NGContact name, email, phone

Other public bodies

  • Gibbs Laidler Consulting LLPProcuring entityWorking on behalf of the contracting authorityGB-PPON: PRRT-7576-MMBX Sevenoaks, South EastContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Arthur J. Gallagher Insurance Brokers LtdAwarded supplierGB-COH: SC108909 55 Blythswood Street, Spectrum Building, Glasgow, Scotland, G2 7ATContact name, email
  • JenstenAwarded supplier The Old Court House,, 191 High Road, London, London, E18 2QFContact name, email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender