Official UK procurement notice
Insurance and Claims Handling Services
Authority: Swindon Borough Council (Local council)
What is being bought8 lots · detail below
Published requirement descriptionInsurance and Claims Handling Services
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of insurance and claims handling services.
The Council proposes to enter into one or more Contract(s) for a maximum period of 3 years (with the option to extend for a period or periods up to an additional two years) with the successful Tenderer(s) (Supplier).
The anticipated service commencement date is 01 January 2023. The Services have been divided into work packages (Lots) and Tenderers are invited to bid for all or any of the following Lots:
- Property (including Leasehold Residential Properties)
- Fidelity Guarantee
- Combined Liability
- Motor Fleet
- Combined Engineering
- Museum/Fine Arts
- Package Lot
- Asbestos Removal Liability
The initial contract term is 36 months with an option to extend for a further 48 months (2 periods of 24 months) for a potential total contract term of 7 years as stated in the ITT documents.
Estimated contract spend is outlined below.
Full details relating to the Services are provided in the tender documents.
Lot No Description Total Estimated Lot Value for 3 year initial term contract
1 Property £525,000-£825,000
2 Fidelity Guarantee £72,000-£132,000
3 Liability / Casualty Professional Indemnity, Officials Indemnity £1,086,000-£1,386,000
4 Motor £666,000-£966,000
5 Engineering Inspection £96,000-£156,000
6 Museum and Fine Art £69,000-£99,000
7 Combined Package lot of items 1-4 £2,349,000-£3,309,000
8 Asbestos Liability £21,000-£36000
Total Range: £4,884,000-£6,039,000
Lot No Description Total Estimated Lot Value for maximum 7 years contract
1 Property £1,225,000-£1,925,000
2 Fidelity Guarantee £168,000-£308,000
3 Liability / Casualty Professional Indemnity, Officials Indemnity £2,534,000-£3,234,000
4 Motor £1.554,000-£2,554,000
5 Engineering Inspection £224,000-£364,000
6 Museum and Fine Art £161,000-£231,000
7 Combined Package lot of items 1-4 £5,481,000-£7,721,000
8 Asbestos Liability £49,000-£84,000
Total Range: £11,396,000-£14,091,000
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 24 October 2022, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 31 October 2022, 1400 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
CPV: Engineering, auxiliary, average, loss, actuarial and salvage insurance services · General liability insurance services · Insurance services · Liability insurance services · Motor vehicle insurance services · Property insurance services
Lots and requirements (8)Procurement structure
8 lots · no lot values publishedLot #1Property (Including leasehold residential properties)
Property including general, commercial, educational, solar farms, housing and leasehold.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £525,000 - £825,000
Estimated cost range for 7 year term is £1,225,000-£1,925,000
Lot #2Fidelity Guarantee
Fidelity Guarantee Insurance.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £72,000-£132,000
Estimated cost range for 7 year term is £168,000-£308,000
Lot #3Liability / Casualty Professional Indemnity, Officials Indemnity
Public liability, employers liability, professional indemnity, officials indemnity.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £1,086,000-£1,386,000
Estimated cost range for 7 year term is £2,534,000-£3,234,000
Lot #4Motor Vehicle Insurance
Main fleet vehicle insurance and schools motor vehicle insurance.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is ££666,000-£966,000
Estimated cost range for 7 year term is £1,554,000-£2,554,000
Lot #5Engineering Inspection
Engineering inspection.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £96,000-£156,000
Estimated cost range for 7 year term is £224,000-£364,000
Lot #6Museum and Fine Art Insurance
Museum and fine art insurance.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £69,000-£99,000
Estimated cost range for 7 year term is £161,000-£231,000
Lot #7Combined Package of lots 1-4
Combined Package of lots 1-4 including:
Property
Fidelity Guarantee
Liability
Motor
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £2,349,000-£3,309,000
Estimated cost range for 7 year term is £5,841,000-£7,721,000
Lot #8Asbestos Liability Insurance
Asbestos Liability Insurance.
Initial contract period is for 3 years, commencing 01 January 2023. With an option to extend for two further periods of 2 years.
Estimated cost range for initial 3 year term is £21,000-£36,000
Estimated cost range for 7 year term is £49,000-£84,000
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Sept 2022, 15:45 BST
- Last source update
- 26 Sept 2022, 15:45 BST
- Award evaluation window
- 31 Oct 2022 – …
- Authority reference
DN634796- FTS notice number
2022/S 000-026903- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036b8aFind a Tender
- Performance terms
In the procurement documents.
How it was run
Official notice- Submission deadline
- 31 Oct 2022, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 31 Oct 2022, 14:00 GMT
Timeline
26 Sept 2022 → 31 Oct 2022 · 3 dates- Notice published26 Sept 2022, 15:45 BST
- Submission deadline31 Oct 2022, 14:00 GMT
- Bids opened31 Oct 2022, 14:00 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria