Find a TenderAwardedContract award notice
Published 28 Oct 2025, 15:35 GMT

Official UK procurement notice

Inspections, Testing, Maintenance and Remedials of Commercial Boilers, Associated Plant and Equipment across Powys

Official notice

Authority: Powys County Council (Local council)

2 lotsServicesOpen procedureAbove thresholdSME suitableMax 1 lot to bidMax 1 lot per supplier
Published estimate£500,000total for 2 lots · £600,000 inc. VAT
Submissions closed 7 Jul 2025awarded 27 Oct 2025
Award (standstill) to M Bufton Plumbing & heating Services Ltd, Lorne stewart PLC2 awards
Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought2 lots · detail below

Published requirement description

Inspections, Testing, Maintenance and Remedials of Commercial Boilers, Associated Plant and Equipment within Corporate Buildings across Powys

  • The authority expects to re-tender this requirement around 2 Jan 2030, 23:59 GMT.
  • No preliminary market engagement: N/A

CPV: Repair and maintenance services of boilers

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£500,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot
Lot #1North PowysAwardedRenewal 3 yrsSMEPublished value£250,000

North Powys - Inspection, Testing, Maintenance and Remedials of Commercial Boilers, Associated Plant and Equipment

Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Option to extend for upto a further 24 months, at the Council's discretion, after initial three year contract period
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Bidders must:

    • be registered with the Central Digital Platform (“CDP”) prior to the Tender Date.
    • be registered with valid Constructionline Silver registration (or demonstrably equivalent accreditation) with work categories relevant to the subject matter of the contract.
    • be registered with valid Safety Schemes in Procurement (“SSIP”) accredited scheme (or equivalent).
    • must demonstrate sufficient financial standing and pass a financial assessment
    • the following minimum insurance cover must be in place, or confirmed in writing to be in place by contract commencement date:

    (i) Public Liability Insurance: minimum 5,000,000GBP for any one occurrence or series of occurrences arising out of one event;

    (ii) Employer’s Liability Insurance: minimum 5,000,000GBP for any one occurrence or series of occurrences arising out of one event;

    (iii) Professional Indemnity Insurance: minimum 2,000,000GBP for each and every claim.

    • confirm acceptance of the terms and conditions as contained within the JCT Measured Term Contract & Schedule of Amendments.
  • Technical & professional ability

    Bidders must:

    • provide clear evidence of demonstrable experience in delivering contracts that are comparable in nature, scope, value, and duration to the requirements of this procurement.
    • All Contractors and Engineers must be on the approved Gas Safe Register. The installer, or any engineer, working on any gas appliance must be competent and hold a current Gas Safe certificate for the type of appliance/gas (NG/LPG) work being undertaken and must maintain registrations throughout the lifetime of the Contract. All engineers must be registered as an Engineer under the Contractor’s name they are carrying out the work for.
    • All Contractors and Engineers must be OFTEC registered for oil installations or maintenance, as applicable. The installer, or any engineer, working on any oil appliance must be competent and hold a current OFTEC certificate for the type of work being undertaken. All engineers must be registered as an Engineer for the Contractor they are carrying out the work for.
    • All electrical works must be signed-off by an engineer who is Electrotechnical Certification Scheme (ECS) registered, or who holds an equivalent qualification (e.g. NICEIC, ELECSA, NAPIT).
    • All personnel engaged to work on this contract must be suitably trained, experienced, and competent to undertake the contracted works as detailed within the Specification.
    • ensure that all site operatives have undertaken Asbestos Awareness Training
    • where applicable, staff must hold, up to date Disclo…
Lot #2South PowysAwardedRenewal 3 yrsSMEPublished value£250,000

South Powys - Inspection, Testing, Maintenance and Remedials of Commercial Boilers, Associated Plant and Equipment

Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Option to extend for upto a further 24 months, at the Council's discretion, after initial three year contract period
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Bidders must:

    • be registered with the Central Digital Platform (“CDP”) prior to the Tender Date.
    • be registered with valid Constructionline Silver registration (or demonstrably equivalent accreditation) with work categories relevant to the subject matter of the contract.
    • be registered with valid Safety Schemes in Procurement (“SSIP”) accredited scheme (or equivalent).
    • must demonstrate sufficient financial standing and pass a financial assessment
    • the following minimum insurance cover must be in place, or confirmed in writing to be in place by contract commencement date:

    (i) Public Liability Insurance: minimum 5,000,000 GBP for any one occurrence or series of occurrences arising out of one event;

    (ii) Employer’s Liability Insurance: minimum 5,000,000 GBP for any one occurrence or series of occurrences arising out of one event;

    (iii) Professional Indemnity Insurance: minimum 2,000,000 GBP for each and every claim.

    • confirm their acceptance of the terms and conditions as contained within the JCT Measured Term Contract & Schedule of Amendments.
  • Technical & professional ability

    Bidders must:

    • provide clear evidence of demonstrable experience in delivering contracts that are comparable in nature, scope, value, and duration to the requirements of this procurement.
    • All Contractors and Engineers must be on the approved Gas Safe Register. The installer, or any engineer, working on any gas appliance must be competent and hold a current Gas Safe certificate for the type of appliance/gas (NG/LPG) work being undertaken and must maintain registrations throughout the lifetime of the Contract. All engineers must be registered as an Engineer under the Contractor’s name they are carrying out the work for.
    • All Contractors and Engineers must be OFTEC registered for oil installations or maintenance, as applicable. The installer, or any engineer, working on any oil appliance must be competent and hold a current OFTEC certificate for the type of work being undertaken. All engineers must be registered as an Engineer for the Contractor they are carrying out the work for.
    • All electrical works must be signed-off by an engineer who is Electrotechnical Certification Scheme (ECS) registered, or who holds an equivalent qualification (e.g. NICEIC, ELECSA, NAPIT).
    • All personnel engaged to work on this contract must be suitably trained, experienced, and competent to undertake the contracted works as detailed within the Specification.
    • ensure that all site operatives have undertaken Asbestos Awareness Training
    • where applicable, staff must hold, up to date Disclo…

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Pricing Schedule: 40%
Published award criteria (2)
  • Quality: As per Tender Documents
  • Pricing Schedule: Please see Tender Documents.
Lot distribution rule: Lots are based on geographical area i.e. North Powys and South Powys. Bidders may apply for one or both lots. Where bidders apply for more than one Lot and are successfully awarded more than one Lot, the successful bidders must have the capacity to undertake all Contracts simultaneously and ensure that all awarded Contracts are managed and run concurrently.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 2 Jan 2030
First published
28 Oct 2025, 15:35 GMT
Last source update
28 Oct 2025, 15:35 GMT
Award evaluation window
Submission end – 11 Sept 2025
Authority reference
itt_117033
FTS notice number
2025/S 000-031930
Latest notice
Contract award notice (UK6)
Classification (CPV)
Repair and maintenance services of boilers
Delivery area
Wales (UKL24)
Official registry OCID
ocds-h6vhtk-0547b2 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
7 Jul 2025, 12:00 BST
Clarification deadline
30 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Instructions for Suppliers – Registration on eTenderwales -

Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at

www.etenderwales.bravosolution.co.uk ↗, all information may be downloaded and returned through this channel.

Internet address(es): etenderwales.bravosolution.co.uk ↗

Timeline

12 Jun 2025 → 6 Nov 2025 · 8 dates
  1. Tender notice published
    12 Jun 2025, 14:00 BST
  2. Clarification questions by
    30 Jun 2025, 12:00 BST
  3. Submission deadline
    7 Jul 2025, 12:00 BST
  4. Award decision expected by
    11 Sept 2025, 23:59 BST
  5. Contract starts390 days ago
    1 Oct 2025, 00:00 BST
  6. Assessment summaries sent363 days ago
    28 Oct 2025
  7. Latest notice published362 days ago
    28 Oct 2025, 15:35 GMT
  8. Standstill ends353 days ago
    6 Nov 2025, 23:59 GMT

Notice history

3 events · 1 release on Find a Tender · since 12 Jun 2025
  1. Tender notice published
    12 Jun 2025, 14:00 BST
    UK4
  2. Contract award notice published
    28 Oct 2025, 15:35 GMT
    UK6
  3. Contract signature expected
    10 Nov 2025, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £477,7702 awards exc. VAT
Bids received 21 from SMEs
Awarded toValueDateStatus
Lot 1 · North Powys1 award
M Bufton Plumbing & heating Services LtdSMENorth Powys - Inspection, Testing, Maintenance & Remedials of Commercial Boilers, Associated Plant and Equipment across Powys11 Nov 2025 – 7 Nov 2028 · up to 7 Nov 2030Extensions: Option to extend for upto a further 24 months£272,89327 Oct 2025standstill to 6 Nov 2025Standstill
Lot 2 · South Powys1 award
Lorne stewart PLCSouth Powys - Inspection, Testing, Maintenance & Remedials of Commercial Boilers, Associated Plant and Equipment across Powys11 Nov 2025 – 7 Nov 2028 · up to 7 Nov 2030Extensions: Option to extend for up to 24 months£204,87727 Oct 2025standstill to 6 Nov 2025Standstill

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · North Powys1final-stage tenders10—
2 · South Powys1final-stage tenders00—

Contracting authority & participating public bodies

Powys County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PQBT-5413-HMDT County Hall, Llandrindod Wells, Wales, LD1 5LGContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Lorne Stewart PLCAwarded supplierGB-PPON: PNMQ-7247-CLPV Village Way, Tongwynlais, Cardiff, Wales, CF15 7NEContact email
  • M Bufton Plumbing & heating Services LtdAwarded supplierGB-PPON: PJWR-6455-WRGH Unit 55, Mochdre Industrial Estate, Newtown, Wales, SY16 4LEContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsPCC will be conducting this tender through the Value Wales e-Tendering portal. 1. Register your company on the eTenderwales portal - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the “Click here to register” link - You will shortly receive an emai…

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender