Find a TenderAwardedContract details notice

Published 2 Jul 2025, 11:58 BST

Official UK procurement notice

Inspection, Testing, Servicing, Responsive Maintenance, Repairs And Remedial Works On Stage Lighting And Theatre Equipment

Official notice

Authority: The North Yorkshire Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Architecture & Engineering (71) Delivery: Yorkshire & Humber (UKE2)

Published estimate£889,934≈ £445k / year · £1,068,000 inc. VAT · 1 value update52.8% below published estimate

Submissions closed 20 Aug 2025awarded 5 Nov 2025

Awarded to Adlib Audio

Contract term 2 yrsends 31 Jan 2028 · up to 31 Jan 2032 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

The overall objective of this service is to carry out Inspection, Testing, Servicing, Responsive Maintenance, Repairs and Remedial works on Stage Lighting and Theatre Equipment under this agreement, which meets all statutory safety requirements and are maintained in accordance with current British Standards, BS 7671: 2018 - Requirements for Electrical Installations, specifically SFG20 Standards, Approved Codes of Practice and Manufactures specifications also in accordance with best practice as determined by a recognised trade body - for example, NICEIC, ECA or NAPIT.

CPV: Electrical services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£889,934

Contract period: 1 Feb 2026 – 31 Jan 2028 (2 yrs) · up to 31 Jan 2032 with extensionsValue: £889,934 exc. VAT · £1,068,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible

Extensions: Option to Extend: 1st February 2028 to 31st January 2030 Option to Extend: 1st February 2030 to 31st January 2032

71314100 Electrical services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (5)

Health and Safety: 7%
Labour and Supply Chain Management: 9%
Contract Management: 14%
Continuous Improvement/Innovation: 10%
Price: 60%

Published award criteria (5)

Price
Health and Safety
Labour and Supply Chain Management
Contract Management
Continuous Improvement/Innovation

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Jul 2025, 11:58 BST
Last source update: 20 Apr 2026, 14:48 BST
Award evaluation window: Submission end – 4 Oct 2025
Authority reference: 99617
FTS notice number: 2025/S 000-042383
Latest notice: Contract details notice (UK7)
Classification (CPV): Electrical services
Delivery area: Yorkshire & Humber (UKE2)
Official registry OCID: ocds-h6vhtk-05576a Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 20 Aug 2025, 12:00 BST
Clarification deadline: 13 Aug 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

2 Jul 2025 → 20 Apr 2026 · 9 dates

Planning notice published
2 Jul 2025, 11:58 BST
Tender notice published
23 Jul 2025, 13:57 BST
Clarification questions by
13 Aug 2025, 17:00 BST
Submission deadline
20 Aug 2025, 12:00 BST
Award decision expected by388 days ago
4 Oct 2025, 00:59 BST
Assessment summaries sent356 days ago
5 Nov 2025
Standstill ends343 days ago
17 Nov 2025, 23:59 GMT
Contract starts268 days ago
1 Feb 2026
Latest notice published189 days ago
20 Apr 2026, 14:48 BST

Notice history

11 events · 5 releases on Find a Tender · since 2 Jul 2025

Preliminary market engagement notice published
2 Jul 2025, 11:58 BST
UK2
Tender notice published
23 Jul 2025, 13:57 BST
UK4
Published value published: £889,934
23 Jul 2025, 13:57 BST
Status changed to active
23 Jul 2025, 13:57 BST
Procurement method changed
23 Jul 2025, 13:57 BST
Deadline published: 20 Aug 2025, 12:00 BST
23 Jul 2025, 13:57 BST
Contract award notice published
6 Nov 2025, 17:05 GMT
UK6
Status changed to complete
6 Nov 2025, 17:05 GMT
Contract signature expected
28 Nov 2025, 23:59 GMT
scheduled
Contract details notice published
7 Jan 2026, 11:42 GMT
UK7
Contract details notice published
20 Apr 2026, 14:48 BST
UK7

Routine re-releases (5)

2025-07: 2 releases · 2 Jul 2025, 23 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £420,1251 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 19 Dec 2025

Awarded to	Value	Date	Status
Adlib AudioSME1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2032Extensions: Option to Extend 1: 1st February 2028 to 31st January 2030 Option to Extend 2: 1st February 2030 to 31st January 2032	£420,125	5 Nov 2025	Awarded

Contracts

Contract 1 · Adlib AudioSME
Signed
19 Dec 2025
Value
£504,150
Period
1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2032 with extensions
Status
active
Extensions
Option to Extend 1: 1st February 2028 to 31st January 2030 Option to Extend 2: 1st February 2030 to 31st January 2032
3 agreed KPIs: Health & Safety · Forward Plan Implementation and Monitoring · Response Times
- Health & Safety
- Forward Plan Implementation and Monitoring
- Response Times

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 2 at stage one	1	0	—

Contracting authority & participating public bodies

The North Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXY-8263-XCNL County Hall, Racecourse Lane, Northallerton, Yorkshire & Humber, DL7 8ADContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

ADLIB AUDIO LIMITEDAwarded supplierGB-COH: 03555097GB-PPON: PHRR-1179-WTRG Adlib House Kitling Road, Prescot, North West, L34 9JSContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender20 Apr 2026, 14:48 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Jan 2026, 11:42 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender6 Nov 2025, 17:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Jul 2025, 13:57 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender2 Jul 2025, 11:58 BST