Find a TenderAwarded
Published 17 Jan 2024, 11:18 GMT

Official UK procurement notice

Smoke Ventilation Systems / Automatic Opening Vents (AOVs) Service and Maintenance 2023

Official notice

Authority: Thirteen Housing Group Limited (Housing)

ServicesOpen procedureSME suitable
Published estimate£500,000≈ £100k / year
Submissions closed 20 Feb 2024awarded 2 May 2024
Awarded to Ventro Ltd
Contract term 5 yrsends 2 Apr 2029 · extension options published · starts 3 Apr 2024

What is being bought

Published requirement description

Thirteen Group require a suitably qualified contractor to carry out servicing and maintenance of all types of Smoke Ventilation / Automatic Opening Vents (AOVs) currently installed within Thirteen Housing Group buildings

CPV: Inspection of ventilation system · System maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£500,000
Contract period: 3 Apr 2024 – 2 Apr 2029 (5 yrs)
Delivery: North East · **
Extensions: 3 Year plus optional extension 2 x 12 monthVariant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 65%
Published award criteria (2)
  • QUALITY: 35
  • PRICE: 65
What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
17 Jan 2024, 11:18 GMT
Last source update
3 May 2024, 14:56 BST
Award evaluation window
21 Feb 2024 – …
Authority reference
2024/S 000-014295
FTS notice number
2024/S 000-014378
Classification (CPV)
Inspection of ventilation systemSystem maintenance services
Delivery area
North East (UKC1)
Official registry OCID
ocds-h6vhtk-042dd6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The contracting authority will incorporate a minimum 10 calendar day standstill period from the day the information on the award of the contract is communicated to tenderers.If an appeal regarding the award of the contract has not been fully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew, or ought to have known, that grounds for starting proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages, or where the contract award procedures have not been followed correctly, declare the contract to be ineffective.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/thirteengroup/aspx/Home ↗

Submission deadline
20 Feb 2024, 10:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
21 Feb 2024
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Feb 2024 → 3 May 2024 · 4 dates
  1. Submission deadline
    20 Feb 2024, 10:00 GMT
  2. Bids opened
    21 Feb 2024
  3. Contract starts
    3 Apr 2024, 00:00 BST
  4. Notice published
    3 May 2024, 14:56 BST

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    3 May 2024, 09:42 BST
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.7 )Total value of the procurement · II.2II.1.7) Total value of the procurement (excluding VAT)Value excluding VAT: £500,000II.1.7) Total value of the procurement (excluding VAT)Value excluding VAT: £550,000
—TextII.1.7 )Total value of the procurement · II.2II.1.7) Total value of the procurement (excluding VAT)Value excluding VAT: £500,000II.1.7) Total value of the procurement (excluding VAT)Value excluding VAT: £550,000

2 amendments published without a description.

Routine re-releases (4)
  • 2024-01: 1 release · 17 Jan 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 22 from SMEs
Contracts signed 1latest 2 May 2024
Awarded toValueDateStatus
Ventro LtdSMEInspection, servicing & testing of Smoke Ventilation & AOV (Automatic Opening Vents)——Awarded

Contracts

  • Inspection, servicing & testing of Smoke Ventilation & AOV (Automatic Opening Vents) · Ventro LtdSME

    Signed
    2 May 2024
    Value
    —
    Period
    … – 2 Apr 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2—£330,000 – £550,000

Contracting authority & participating public bodies

Thirteen Housing Group Limited

Contracting authorityHousingBody governed by public lawHousing and community amenities 2 Windward Way, Hudson Quay, Middlesbrough, North East, TS2 1NQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Ventro LTDAwarded supplier Plymouth, PL6 7TL, South West

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.