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Published 15 Sept 2025, 15:29 BST

Official UK procurement notice

Inspection and Testing of Uninterruptable Power Supplies (UPS)

Official notice

Authority: Cardiff and Vale University Health Board (Central government)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Architecture & Engineering (71) Delivery: Wales (UKL22)
Published estimate£3,500,000≈ £1.2m / year · £4,200,000 inc. VAT25.4% below final estimate
Submissions closed 17 Oct 2025awarded 16 Feb 2026
Awarded to Kendra Energy Solutions Limited, Power Control Ltd
Contract term 3 yrsends 28 Feb 2029 · up to 28 Feb 2031 with extensions · starts 1 Mar 2026

What is being bought

Published requirement description

Cardiff and Vale University Health Board (CAVUHB) provides health services to a population of around 472,400 people living within Cardiff and the Vale of Glamorgan.

To ensure the smooth running of CAVUHB's operations, they require Surveying and Maintenance of the Uninterrupted Power Supply (UPS). This ensures continued supply of power for life serving support such as critical care beds, theatres, x-ray, CT scanners and emergency lighting in the case of emergency.

The contract will involve 6 monthly surveying of the power supply to ensure all equipment is in working order. Remedial work is then to be picked up should any issues arise CAVUHB posted an open FTS tender on the 15th October for this opportunity. The evaluation of the responses received has now concluded and CAVUHB are in a position to award this contract.

CPV: Energy-management services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£3,500,000
Contract period: 1 Mar 2026 – 28 Feb 2029 (3 yrs) · up to 28 Feb 2031 with extensionsValue: £3,500,000 exc. VAT · £4,200,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Annual intervals
71314200 Energy-management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical
  • Commercial
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Sept 2025, 15:29 BST
Last source update
26 Feb 2026, 16:24 GMT
Award evaluation window
Submission end – 2 Feb 2026
Authority reference
CAV-FTS-60875
FTS notice number
2025/S 000-057491
Latest notice
Contract details notice (UK7)
Classification (CPV)
Energy-management services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-059a77 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
17 Oct 2025, 12:00 BST
Clarification deadline
10 Oct 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

15 Sept 2025 → 1 Mar 2026 · 10 dates
  1. Planning notice published
    15 Sept 2025, 15:29 BST
  2. Next notice expected400 days ago
    16 Sept 2025, 23:59 BST
  3. Tender notice published400 days ago
    17 Sept 2025, 17:00 BST
  4. Clarification questions by377 days ago
    10 Oct 2025, 16:00 BST
  5. Submission deadline370 days ago
    17 Oct 2025, 12:00 BST
  6. Award decision expected by261 days ago
    2 Feb 2026, 23:59 GMT
  7. Assessment summaries sent248 days ago
    16 Feb 2026
  8. Standstill ends238 days ago
    25 Feb 2026, 23:59 GMT
  9. Latest notice published238 days ago
    26 Feb 2026, 16:24 GMT
  10. Contract starts235 days ago
    1 Mar 2026

Notice history

10 events · 5 releases on Find a Tender · since 15 Sept 2025
  1. Pipeline notice published
    15 Sept 2025, 15:29 BST
    UK1
  2. Tender notice published
    17 Sept 2025, 17:00 BST
    UK4
  3. Status changed to active
    17 Sept 2025, 17:00 BST
  4. Deadline published: 17 Oct 2025, 12:00 BST
    17 Sept 2025, 17:00 BST
  5. Contract award notice published
    16 Feb 2026, 16:02 GMT
    UK6
  6. Status changed to complete
    16 Feb 2026, 16:02 GMT
  7. Buyer details updated
    16 Feb 2026, 16:02 GMT
  8. Contract details notice published
    24 Feb 2026, 14:12 GMT
    UK7
  9. Contract details notice published
    26 Feb 2026, 16:24 GMT
    UK7
  10. Contract signature expected
    26 Feb 2026, 23:59 GMT
    scheduled
Routine re-releases (5)
  • 2025-09: 2 releases · 15 Sept 2025, 17 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,612,2081 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 24 Feb 2026
Awarded toValueDateStatus
Kendra Energy Solutions Limited, Power Control Ltdjoint awardINSPECTION & TESTING OF BUILDING ENERGY MANAGEMENT SYSTEM (BEMS)1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2031Extensions: Extension period to be taken in annual tranches at the sole discretion of the Health Board.£2,612,20816 Feb 2026Awarded

Contracts

  • Inspection and Testing of Uninterruptable Power Supplies (UPS) · Kendra Energy Solutions Limited, Power Control Ltd

    Signed
    24 Feb 2026
    Value
    £533,497
    Period
    1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2031 with extensions
    Status
    active
    Extensions
    Extension period to be taken in annual tranches at the sole discretion of the Health Board.
    • Change Incorrect UK6 previously linked
    3 agreed KPIs: Maintenance Schedule · Testing · Reporting
    • Maintenance Schedule
    • Testing
    • Reporting

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

2 public bodies on the notice

Cardiff and Vale University Health Board

Contracting authorityCentral Government

Consortium members and other public bodies

Bidders & participating suppliers

2 commercial parties on the notice
  • Kendra Energy Solutions LimitedAwarded supplierGB-PPON: PMBJ-1759-PWWZ C/O Craufurd Hale Group Ground Floor, Arena Court, Maidenhead, South East, SL6 8QZContact email
  • Power Control LtdAwarded supplierGB-PPON: PCVP-2677-HBLL 272 Bath Street, Glasgow, Scotland, G2 4JRContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender